• Country: Bangkok, Thailand
• No of vacancies: N/A
  
• Salary: N/A 
• Organization: UNDP
• Gender: Both 
• Deadline: 2024-01-05

Duties and Responsibilities

Duties and Responsibilities and expected deliverables

Reporting to the Regional Programme Lead, Women’s Economic Empowerment & Migration with dotted line report to the Regional Programme Finance and Admin Associate, the Consultant will work with and provide support to the members of the Project Team in the development and implementation of the work of the regional projects including (but not limited to); ‘WE RISE Together’, a project for advancing gender-responsive procurement in the Mekong subregion; the ‘Gender-Inclusive Care Entrepreneurship Project (GICEEP)’, ‘Women’s Empowerment Principles (WEPs)’ and the upcoming project on advancing ‘Women Entrepreneurs in Climate Tech’ consistent with UN Women rules and regulations, and the donors’ rules and regulations respectively. Scope of work include the followings.

Budget/Financial Management Support

• Use Quantum and/or Atlas to prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of the project.
• Assist in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.
• Support contract issuance and amendment for contract holders and consultants and make a payment, as needed, upon receipt of deliverables.
• Create requisitions in Quantum and/or Atlas for receipt of goods and services, including making budget check for requisitions, POs and vouchers.
• Proceed payments for contract holders and consultants, as per contracts and upon receipt of deliverables.
• Assist in travel arrangement and procurement and selection of suppliers (merchandise, including hotels, transport), payment of DSAs for participants in physical events.
• Support the programme team in the financial management and monitoring of the project.

Programme and Administrative Support

• Provide programme and administrative support to the programme team in the preparation and regular updating of various programme documents, such as work plans, budgets, and project reports.
• Provide administrative and logistical support in organizing events.
• Involve internal and external participants including administrative support during the meetings – emails, invitation, schedule, list of participants, etc.
• Make travel arrangements and travel reimbursement for the programme team, project staff, and official event participants.
• Draft non-substantive correspondence.
• Maintain and organize up-to-date hard and electronic files for easy access and retrieval, including for audit preparations. Ensure safekeeping of confidential materials.
• Other logistical and administrative duties as and when required.

Expected Deliverables:

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies:

• Good knowledge of programme and project management;
• Ability to administer and execute administrative processes and transactions;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Strong financial and budgeting skills;
• Strong IT skills.

Required Skills and Experience

Required qualification:

• Thai nationality

Education:

• Minimum secondary education degree in Business Management, Public Administration, Budget and Finance, Human Resources, Law, Political and Social Science, International Relations, or other relevant discipline
• Bachelor’s degree in Business Management, Public Administration, Budget and Finance, Human Resources, Law, Political and Social Science, International Relations or other relevant discipline is an asset

Experience:

• At least 5 years of relevant administrative or programme/project support experience in international or national organizations/agencies
• Experience on identification of possible suppliers, canvassing and requesting for quotations, and organizing logistical and financial documentation;
• Experience on coordination and organization of trainings of trainers, workshops, or other trainings
• Demonstrated track record of producing high quality documentation reports and safekeeping project documents relevant for donor reporting;
• Experience working with the UN Agencies or other international organizations is an advantage
• Experience in using ERP system, e.g. Atlas or Quantum is required.

Language requirement:

• Proficient in English

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