- Country: Bangkok, Thailand
- No of vacancies: N/A
- Salary: N/A
- Organization: UNOPS
- Gender: Both
- Deadline: 2024-01-07
Functional Responsibilities
1. Ensures implementation of operational strategies and procedures, focusing on achievement of the following results:
- Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies
2. Provides accounting and administrative support, focusing on achievement of the following results:
- Verify that the application of processed funds is matched and completed, transactions are correctly recorded, and posted in oneUNOPs.
- Follow up with field offices, donors, and other United Nations agencies to gather any additional information necessary for identifying and applying pending deposits to the designated project.
- Support the preparation of lists of pending and incoming fund reports following standard operating procedures.
- Maintain and update the list of pending and incoming funds for all UNOPS bank accounts daily.
- Coordinate with focal points in UNOPS offices to identify and apply incoming funds to appropriate cost distributions.
- Timely attend to routine inquiries related to project contributions and accounts receivables.
- Support the initiation of the Request for Payment (RFP) with the indicated purchase order (PO), receipt, and amount on the invoice corresponding to the PO.
- Assist and respond to the bank reconciliation team if any inquiries are related to accounts receivable transactions.
- Collaborate with the insurance team to record medical insurance reimbursements.
- Monitor the payment inbox, follow up with supplier payments, and inform the case officer/ UN Webbuy.
- Check the completeness of supplier documents submitted for payment in Web Buy.
- Process vendor information modifications
- Support case officers for supplier prepayments upon receipt of instructions.
- Assist case officers in refunds and claim cases, checking the accounts receivable for claim refunds.
- Monitor the shared mailbox and forward emails to relevant case officers for action.
- Raise and send invoices in the UN Web Buy Plus platform to the client for payment.
- Raise the invoice on the centralized receivable tool for advance and deferred paying clients.
- Follow up on client payments and inform UN Web Buy case officers of their action in case of a delay.
- Reconciliation of the UN Web Buy cases and adjustments or refund requests based on the reconciliation report.
- Support posting insurance (Willis) to multiple UNOPS projects based on the certified report finalized by IPAS-Procurement.
- Approve / reject UN Web BUy registration requests for new users based on existing SOP
3. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:
- Participation in the Finance-focused trainings
- Contributions to knowledge networks and communities of practice
Impact of Results:
The key results have an impact on the overall execution of the UNOPS financial services. Accurate data entry and presentation of financial information and a client-oriented approach enhances UNOPS’ capability to effectively and efficiently manage financial resources.
Education/Experience/Language requirements
Education:
- Completion of secondary school or equivalent.
- A bachelor’s or Masters degree is desirable but not required and may substitute for some of the required years of work experience
- Specialized training in finance is desirable
Experience:
- With a high school diploma, four years of relevant accounting and financial experience at national level is required
- Experience in the usage of computers and knowledge of google sheets and database packages is desirable
- Experience in handling of web-based management systems is desirable
Language:
- Fluency in written and oral English is required
- Fluency of the language of the duty station required
- Knowledge of the second UN working language is desirable
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