Warehouse Assistant (National Position)

• Country: Mae Hong Son, Thailand
• No of vacancies: N/A
  
• Salary: N/A
• Organization: IRC
• Gender: Both 
• Deadline: N/A

Major Responsibilities:

1. Materials Receiving and Dispatch
• Assist in receiving and documentation of materials from suppliers and other sources
• Inspect materials during receiving and update required documentation
• Liaise with the Supply Chain Officer to advise Programs of potential inventory shortages and to provide update
on stock levels
• Assist in organizing a cold chain system and ensure “keep-cool” items are handled appropriately
• Inspect materials dispatched from the stores and update appropriate dispatch documents
• Handle all Contribution In Kind (CIK) and Closed Grant Inventory
• Support the replenishment of stock items as need arises based on an approved purchase requisition

2. Warehouse Documentation
• Update stock cards, bin cards and inventory system regularly
• Maintain standard warehouse documentation processes such as Delivery Report, Waybills, Store Release, Bin
Cards, and Stock Cards.
• Maintain the Warehouse activity book recording (i.e. Warehouse Register) for all outgoing and incoming receipts
and activities.

3. Warehouse Controls
• Fully participate in inventory cycle count for all stocks
• Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouse.
• Ensure good arrangement of storage facilities with appropriate layout, and signs display in strategic locations
• Assign tasks and supervise the working of outsource laborers

4. Warehouse Safety and Security
• Assist in ensuring physical security of the Warehouse by restricting visitors and any other unauthorized persons
• Ensure clear safety procedures
• Ensure the maintenance of warehouse building(s), fittings and equipment
• Assist in ensuring that warehouse is regularly fumigated against pest, rats, rodents etc.,
• Maintain and periodically service fire extinguishers

5. General duties
• Support implementation of SOPs on assets and inventory management
• Assist in proper disposal of expired products and medicines according to IRC and MOPH protocol.
• Perform other duties as assigned by the supervisor

Key Working Relationships:

Position Reports to: Senior Supply Chain Officer Position directly supervises: N/A
Indirect Reporting: N/A Other Internal and/or external contacts:
Internal: Supply Chain Teams, concerned Health staff, concerned Protection and Empowerment staff, Influx Team, Operations Team, Driver Team
External: N/A

Job Requirements:

Education:

Bachelor’s degree in Logistics, Business Administration, or other relevant fields

Work Experience:

At least 1-year experience in Logistics or Warehouse management or equivalent

Demonstrated Skills and Competencies:

• Strong organizational skills, good at multi-tasking, flexible
• Ability to communicate clearly both verbally and written
• Ability to work under pressure with minimum supervision
• Good prioritization skill
• IT literate skills (Microsoft Excel, Word, and PowerPoint)
• Ability to work with limited resources
• Service minded and team-oriented person
• Ability to work on regular deadlines and adapt to changing situations
• Ability to work well in a team and with colleagues from different cultural backgrounds and walks of life
• Experience in non-governmental organizations and migrant/refugee contexts preferred
Language Skills:
• Good command of written and spoken Thai and English.
• Knowledge of Burmese, Karen or Karenni languages is a plus.

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