The Aga Khan Agency for Habitat’s (AKAH) goal is that people live in safe, sustainable, and resilient habitats with the opportunity to thrive, whether in a remote mountain village, a town, or a densely populated urban center. It works with communities to help them prepare for and respond to natural disasters and the effects of climate change. AKAH also works to expand access to services and opportunities for people to improve their lives. AKAH helps communities prepare for the worst; provides immediate relief after disaster strikes; and helps build back better — and greener — while planning for a better future.  AKAH currently operates in Afghanistan, Tajikistan, Syria, Pakistan, and India, with plans to expand further in Central Asia as well as East Africa.

Under the Supervisor, admin/logistics or his/her nominees, the admin officer is responsible for applying logistics-based management techniques, operational oversight, handling procurement, maintaining coordination between departments and responsible for all aspects of the admin and AKAH administrative services. The admin officer shall perform the following key functions.

MAIN RESPONSIBILITIES AND TASKS:

• Maintain and regular checks/verifies of capital asset with cooperation of finance and update the list; incorporate any new assets in the list and assign tags and complete the Asset Assignment Form

• Design and conduct admin/logistics and supply needs assessment and prepare plans based on that

• Ensure timely supply of fuel, stationery, minor IT equipment, office required equipment, printing services etc. with maintaining professional relation with suppliers and using other processes in accordance with AKAH admin/logistic rules and regulations

• Provide an uninterrupted support to AKAH operation in terms of administrative and logistical arrangement and control office inventory

• Maintain details of expenditures, prepare requisitions and purchase orders, verify invoices, and order supplies and equipment

• Ensures the timely and cost–efficient delivery of tasks and duties, such as sub-contracting of local companies, renting or rehabilitation of office premises, office equipment and supply, transportation and fuel agreements

• Ensures proper record keeping of inventory

• Guide and monitor daily transport arrangements (drivers, log books, vehicles records forms, etc.)

• Arrange transportation, and make sure to do regular vehicle maintenance and update insurance vehicle

• Assist in managing day –to-day Admin/Logistic for Office and provide all necessary admin and logistic inputs

• Market survey for new materials and development of new sources of supply

• Assist the Supervisor, admin/logistics in any administrative/logistics, financial or accounting tasks upon request

• Coordinate clearance of AKAH export/import in liaison with handlers and customs officials

• Coordinate with the management team to ensure timely and cost-effective purchasing of materials, equipment and other services necessary for the effective implementation of the initiative

• Assist supervisor, Admin/Logistics with processing and handle mass procurement within country and abroad in close coordination of the procurement committee and finance
• Any other tasks assigned by Supervisor, Admin/Logistics and/or his/her nominee(s)

Education: Bachelor’s in business administration or any other related field.

Experience: Minimum 3 years of Admin/Logistics experience in AKDN, UN and other international organizations.

Knowledge and skills:

• Fluency in reading, writing, and speaking of English and local languages.
• Flexible, having positive attitude and the ability to work under pressure and give high commitment.
• Excellent communication and interpersonal skills

Other Skills:

To have excellent knowledge of computer program (MS. Office).

Other Skills:

Ability to travel to AKAH operation areas.

Required Core Competency

Note: priority will be given to local candidates.

Interested applicants meeting the above requirements should submit a cover letter along with your Curriculum Vitae (CV) to:

hr.akaha@akdn.org

Important Notes:

• Please quote the  Subject title with vacancy number Admin Officer BMN/6/24/03 as the subject of the e-mail when applying
• No supporting documents (e.g. diplomas, identification card(s) etc.) are required at this stage
• Only short-listed candidates will be contacted for further assessment.
• Salary: According to Aga Khan Agency for Habitat (AKAH)-Salary Scale.

Aga Khan Agency for Habitat, Afghanistan recruitment and selection procedures reflect our commitment to equal opportunity, safeguarding children from abuse, and zero tolerance for sexual harassment.

Your details and information shared in this advertisement shall remain confidential.

hr.akaha@akdn.org