Organization: FAO – Food and Agriculture Organization of the United Nations
Location: South Sudan
Grade: Consultancy – Consultant – Contractors Agreement
Occupational Groups:
Operations and Administrations
Administrative support
Transport and Distribution
Closing Date: 2024-08-19
IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
Organizational Setting
The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist Governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
The FAO Representation in South Sudan is organized around three main units\: Programme, Operations and Administration. The current portfolio of projects in South Sudan includes activities related to Agriculture(crop), Livestock, Fisheries, Natural Resource Management, Food information Systems and is implemented with humanitarian, transitional and development funding. The incumbent will contribute to the country’s Programme and portfolio as foreseen in the project he/she will coordinate and be assigned.
Reporting lines
The National Project Personnel – Admin/Travel/Protocol works under the general guidance of the FAO Representative in South Sudan, and direct supervision of the Assistant FAO Representative (Administration).
Technical Focus
The National Project Personnel is responsible to assist staff members and consultants in processing travel bookings, TAs and TECs, providing VIP services and collecting and sending of FAO items at the airport.
Tasks and responsibilities
• Make Sure UNHAS booking for staff/managers/Consultants and partners are done in time to avoid changes in plans.
• Monthly Liquidation of UNHAS statements for smooth service delivery.
• Assists in ensuring FAO-UNHAS account is liquidated monthly.
• Assists in informing Finance to invoice for personal use of UNHAS flight.
• Assists in sending monthly Cargo statement to Logistics & liquidating.
• Assists in creation of local and international TAs for staff, Consultants and partners.
• Assists in creation of Local and International TECs for Staff, Consultants, and partners.
• Assists in facilitation and obtaining of tickets for staff, consultants and partners.
• Coordinate with Airlines to facilitate the chartering of flights for FAO functions.
• Responsible for development and updating FAOSS travel SOPs.
• Assists in arrangement of health-related travel requirement(s) for staff, consultants and partners.
• Responsible for verification of hazard pay sheets for staff and consultants and forwarding to supervisors for approval.
• Making arrangement for Accommodation for both Staff/consultants newly hired to South Sudan.
• Verification of Invoices from the Travel Agencies to make sure they are accurate for payment.
• Ensure all travel supporting documents are well filed.
• In the absence of the Admin Assistant – protocol at the airport, act and assist as an alternate by working at least 1-2 days per week.
• Assist in providing VIP and other services for incoming and outgoing FAO personnel.
• Assist in collecting and sending of FAO items at the airport.
• Perform any other duties assigned by the supervisor.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Bachelor’s degree in business administration and management, Logistics, Finance, Public Administration or any other related field.
• At least Four years of work experience in Administration and management, insurance or logistical support, customs clearance and delivery of goods and commodities by air, land and sea transportation. Private sector experience in comparable institution is desirable.
• Working knowledge of English (Level C).
• National of South Sudan.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Prior work experience with international organizations, including INGOs, bilateral or multilateral agencies and UN agencies is an asset
• Strong written communications skills
• Proficient with Microsoft Office package.
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT