Functional Responsibilities

• Dispatch UNOPS vehicle identified by the fleet manager to the projects, keeping the fleet list  updated at all times.
• Ask drivers to adhere to UNOPS regulations and maintain valid driving permits.
• Maintain drivers’ duty rosters, daily movement, and attendance records.
• Handle daily booking requests for the movement of personnel through the UN booking Hub and coordinating assignments in line with the policies, SOPs and guidelines.
• Reminds  drivers to  comply with the ‘Road and Driving Safety’ instructions, UN security SOPs and guidelines.
• Support field office drivers and fleet focal points with maintenance and accurate record-keeping (log books, fuel logs, service records etc).
• Ensure completion and authorization of all travel-related documents (travel authorizations, security clearances, waivers etc.) before road missions.
• Maintain vehicle log books and registers for tracking and auditing purposes.
• Record monthly fueling vouchers in the fleet fuel log sheet for all vehicles.
• Conduct quality checks, vehicle inspections, and prepare work orders for timely services or maintenance.
• Control vehicle trip sheets and monitor fuel consumption against vehicle specifications.
• Coordinate with projects for scheduled missions and plan transport support accordingly.
• Keep a well-organized filing system for transport and dispatch activities.
• Ensuring that all vehicles have up-to-date documentation, inventories and are in a roadworthy condition before dispatching.
• Ensuring all vehicles communications equipment are properly maintained and in working condition and report malfunction equipment to the relevant unit for the necessary action.
• Maintain the store for the spare parts and ensure that necessary spare parts are sufficient at all times and for the cases of emergency.
• Implement safety and security guidelines for personnel and office premises following AFCO and UN standards.
• Communicate security updates and instructions from AFCO to project personnel.
• Timely report incidents and prepare and file incident reports.
• Execute daily driver duties promptly and in collaboration with the team.

Monitoring and Progress Controls:

• Update fleet fuel log, driver duty roster, fleet work order form and keep electronic filing.

Final Product:

• Proper maintenance of the vehicle fleet; ensuring the vehicles are in safe and roadworthy condition at all times
• Security of fleet and premises.
• Report any irregularities to the Supervisor.

• Efficient provision of reliable and secure transport services

Education/Experience/Language requirements

Education: 

• High School certificate required