Administrative and Monitoring Assistant (Environment and Energy)
Qualifications of Administrative and Monitoring Assistant:
- Location: Peru
- Vacancy No: 27858
- Salary: N/A
- Organization: UNDP United Nations Development Programme
- Deadline: 7/22/2025
Brief details about Administrative and Monitoring Assistant:
About
Information about the organization that has offered the job:
The UNDP Environment and Energy Program in Peru seeks to contribute to building an environmentally sustainable, resilient, productive, and competitive Peru, with an inclusive approach that benefits the entire population, with special emphasis on the most vulnerable groups, and that contributes to achieving the Sustainable Development Goals (SDGs).
In line with the priorities of the Country Program (CPD) 2022–2026, the program is aligned with Results 2 and 3:
- Outcome 2: Strengthen the resilience of populations and ecosystems, especially the most vulnerable, through institutions and communities that implement effective policies, mechanisms, and instruments for environmental management, climate change, disaster risk reduction, and humanitarian crises, integrating gender, human rights, interculturality, life cycle, and territoriality approaches.
- Outcome 3: Increase access to resilient livelihoods for people experiencing vulnerability and discrimination through a diversified, innovative, sustainable, and inclusive production matrix, with an emphasis on decent work and women’s economic empowerment.
To achieve these results, the program has defined a series of strategic lines aimed at strengthening capacities and improving environmental governance in the country:
- Strengthened capacities at the national and territorial levels for the improvement and/or alignment of public policies that incorporate environmental sustainability criteria.
- Strengthened capacities to ensure that public and private financing flows integrate environmental sustainability criteria, promoting investments consistent with the country’s climate and biodiversity commitments.
- Strengthened capacities for the efficient implementation of environmentally sustainable policies and financing flows, both at the national and regional levels.
- Improved territorial governance mechanisms, through the consolidation of multi-stakeholder, multi-level, and inclusive dialogue spaces, enabling effective coordination between different levels of government and social actors.
With more than 20 projects underway, the program operates through four strategic focal areas:
- Conservation and sustainable use of biodiversity.
- Adaptation and mitigation to climate change.
- Innovation in public policies and environmental finance.
- Proper disposal and handling of chemicals and contaminants.
Through these interventions, UNDP Peru’s Environment and Energy Program not only seeks to catalyze systemic transformations but also generate sustainable and inclusive impacts, aimed at strengthening the country’s environmental, social, and economic resilience.
In this context, the Program seeks to incorporate into the team an Administrative and Monitoring Assistant (Environment and Energy) to provide efficient support in the monitoring and evaluation processes of the program, as well as in the administrative processes of the portfolio of the UNDP Environment and Energy Program in Peru, ensuring compliance with institutional procedures and timely support for the needs of the technical team.
The selected candidate will work closely with the Program Officer and the Program team, contributing to the smooth development of program activities in an agile, organized, and results-oriented manner.
Duties and Responsibilities
a) Monitoring:
- Support the annual planning of the Program’s project portfolio.
- Support the update of the corporate process monitoring system.
- Support in updating risk and monitoring information on corporate platforms.
- Support the quality assurance processes of the project portfolio.
- Support in updating the program pipeline on corporate platforms.
b) Financial and budgetary management:
- Support the development and monitoring of project budgets, reviewing their consistency with approved work plans.
- Support the processing of payment requests, advances, financial statements, and other financial procedures in accordance with UNDP procedures.
- Support coordination with the operations unit to properly record the portfolio’s financial transactions.
c) Support in procurement and contracting processes:
- Assist in the preparation and monitoring of purchase requests, service contracting, and human resources, including terms of reference and supporting documentation.
- Support in the verification of deliverables and contract compliance according to established schedules.
- Support document review to ensure processes are carried out in accordance with UNDP policies, keeping documentation organized and accessible.
d) Document management:
- Assist in organizing and updating the physical and digital portfolio files, including project reports, project board minutes, contracts, reports, deliverables, and correspondence.
- Support in the preparation of inputs for institutional reports and audits.
The incumbent performs other duties within his or her functional profile that are deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
Essential Competencies
| Achieving Results: | Level 1 Plans and supervises own work, pays attention to detail, delivers quality work by deadline. |
| Think Innovatively: | Level 1 Open to creative ideas/known risks, is pragmatic in solving problems, makes improvements. |
| Continuous Learning: | Level 1 Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback. |
| Adapt with Agility: | Level 1 Adapts to change, constructively handles ambiguity/uncertainty, is flexible. |
| Act with Determination: | Level 1 Shows drive and motivation, able to deliver calmly in the face of adversity, confident. |
| Participate and Associate: | Level 1 Shows compassion/understanding towards others, forms positive relationships. |
| Facilitating Diversity and Inclusion: | Level 1 Appreciates/respects differences, is aware of unconscious biases, confronts discrimination. |
Transversal and Technical Competencies
| Thematic Area | Name | Definition |
| Agenda 2030: Planet | Nature | Ecosystems and biodiversity |
| Agenda 2030: Planet | Nature | Ecosystems and biodiversity: access to and benefit-sharing from biodiversity, land, forests, and oceans. |
| Communications | Digital asset management | Ability to use digital asset management systems to effectively store, share, and organize
images, videos and other media that constitute this type of assets. |
| Institutional management | Results-based management
|
Ability to manage the implementation of strategies, programs, and projects that focus on improving performance and achieving demonstrable results. Knowledge and understanding of the theories, concepts,
the relevant methodologies, instruments and tools. |
| Organizational Management and Strategy | Strategic thinking | Develop effective strategies and prioritized plans aligned with UNDP’s mission and objectives, based on a systemic analysis of challenges, opportunities, and potential risks; connect the overall vision with the current situation to create tangible, targeted solutions; incorporate learning from diverse sources to anticipate and respond effectively to current and future trends; demonstrate foresight. |
| Institutional management | Communication | Communicate clearly, concisely and precisely, both in writing and verbally; personalize messages and
Select communication methods according to the audience. Ability to manage internal and external communications through the media and social networks. social and other appropriate channels. |
| Institutional management | Monitoring and evaluation
|
Ability to systematically monitor the results of strategies, programs, and activities to verify their effective implementation. Ability to provide management and key stakeholders with regular feedback and reports on the consistency or discrepancy between planned activities, program management, and actual results.
Ability to independently evaluate the management and results of strategies, programs, and activities, following established criteria and benchmarks, while considering the needs and concerns of current and future clients. Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. Ability to make an independent judgment based on established criteria and benchmarks. Ability to anticipate client needs and concerns. |
Required Skills and Experience
Education:
Complete secondary education is a requirement.
A university degree (bachelor’s or bachelor’s degree) in Administration, Accounting, Management, Economics, Finance, Industrial Engineering, Social Sciences or related fields will be given due consideration, but is not a requirement.
Experience:
Minimum of 4 years (with secondary education) or 1 year (with a Bachelor’s degree) of work experience in administrative and/or monitoring roles in development projects, international organizations, public or private entities.
Proven experience in monitoring, administrative, financial, and logistical processes, including procurement, contracting, budget management, and event planning, is highly desirable.
Previous experience in the United Nations system or in international cooperation is highly desirable.
Languages: Fluency in Spanish is a requirement and knowledge of English at an Intermediate level.
When applying, while the portal will allow you to attach your CV, we appreciate it if you remember to include your language skills, including Spanish, and provide detailed information about your work experience and education.
Please note that the vacancy closes during New York time (2 hours before midnight in Peru).
Stages of the selection process:
The stages of the selection process are:
- Curriculum filter
- Technical evaluation
- Final interview
UNDP will only contact pre-selected applicants. In order to maximize the efficiency of funding and resources, we will contact applicants who are considered at each stage of the process. Candidates who do not receive any feedback or communication within three months of their application should consider their application unsuccessful and will receive an email informing them.
Likewise, those selected as alternates during the interview stage may be considered for future roster appointments in similar positions.
Diversity at work
UNDP is committed to achieving diversity within its workforce and encourages all qualified applicants, regardless of gender, nationality, disability, sexual orientation, culture, religious, or ethnic background, to apply. All applications will be treated with the strictest confidentiality.