Administrative Assistant
Qualifications of Administrative Assistant:
- Location: Mexico
- Vacancy No: 28956
- Salary: N/A
- Organization: UNDP United Nations Development Programme
- Deadline: 9/15/2025
Brief details about Administrative Assistant:
About
Information about the organization that has offered the job:
In force since 2013, the history of the AMEXCID-UNDP Cooperation Program (PROCAP) is linked to the establishment of the Mexican System of International Development Cooperation, contributing to the implementation of Sustainable Development Goal 17 “Revitalize the global partnership for Sustainable Development”, with the purpose of supporting AMEXCID’s efforts to transition towards an effective model that reflects the particularities of a Dual Cooperator, both provider and recipient of cooperation in its various modalities, and an Upper Middle-Income Country, in accordance with its own priorities and vision, within the framework of the 2030 Agenda for Sustainable Development.
In its Third Stage (2019-2025), the Cooperation Program promotes International Development Cooperation (IDC) as an instrument to achieve the development priorities included in the 2019-2024 National Development Plan, particularly aligned with the commitment to “Conduct foreign policy in accordance with constitutional principles and articulated with domestic policy priorities,” with IDC being one of the seven principles of Mexico’s foreign policy.
Specifically, support will be provided to AMEXCID’s efforts to consolidate its institutional capacity, aimed at developing its national capacities, strengthening its DIC policy, both in terms of its reception and provision, and establishing strategic alliances with other relevant actors (such as the private sector, academia, civil society organizations, and other multilateral and bilateral cooperation agencies present in Mexico that are making complementary efforts) through innovative development cooperation schemes. In addition, support will be provided to the Agency’s contribution to the implementation of the Comprehensive Development Plan.
The above is aimed at strengthening AMEXCID’s six axes of action (sports diplomacy; citizenship diplomacy; scientific and technological diplomacy; business economic diplomacy; educational diplomacy; and humanitarian diplomacy), its new structure (coordination of international cooperation policy; project analysis and evaluation; project implementation), as well as Mexico’s priorities as both a host and provider of CIDs.
The overall objective of the AMEXCID-UNDP Cooperation Program (PROCAP) is to consolidate AMEXCID’s institutional capacity to strengthen South-South Cooperation in Mexico through four outcomes:
1. Development of institutional capacities for managing CID;
2. Strengthening Mexico’s CID policy, both in terms of reception and provision;
3. Promotion of strategic alliances for development;
4. Support for the implementation of the Comprehensive Development Plan.
Scope of Work:
1. Assist in the organization and management of all types of AMEXCID documents.
2. Assist in the reception, registration, and distribution of official correspondence (documents, announcements, etc.), both internal and external.
3. Assist in the management and coordination of AMEXCID staff agendas and meetings, as well as prepare basic logistics for these meetings.
4. Assist in the collection of information and data to prepare simple reports, tables, and presentations.
5. Assist in answering phone calls and receiving emails.
Institutional Agreement:
The administrative assistant will be part of the operational structure of the Executive Directorate of AMEXCID, in the area responsible for authorizing, coordinating and supervising the programs, projects and actions carried out by the administrative units and decentralized administrative bodies of the Ministry of Foreign Affairs, in matters of scientific, educational, technological, sports, economic and business cooperation, in citizenship and culture, humanitarian assistance and international aid, in accordance with the policies dictated by the Secretary and in accordance with the Law on International Cooperation for Development, the National Development Plan and the International Cooperation for Development Program.
Essential Competencies:
Achieving results: Level 1: Plans and monitors own work, pays attention to details, delivers quality work within established limits.
Thinking Innovatively: Level 1: Is open to creative ideas/known risks, solves problems pragmatically, makes improvements.
Continuous Learning: Level 1: Is open-minded and curious, shares knowledge, learns from mistakes, asks for feedback.
Adapt with Agility: Level 1: Adapts to change, handles ambiguity/uncertainty constructively, is flexible.
Act with Determination: Level 1: Shows determination and commitment, able to respond calmly to adversity, confident.
Participate and Associate: Level 1: Demonstrates compassion/understanding toward others, forms positive relationships.
Facilitating Diversity and Inclusion: Level 1: Appreciates/respects differences, recognizes unconscious biases, confronts discrimination.
Minimum Academic Requirements:
- High school certificate (secondary education) is a requirement.
Minimum Years of Relevant Experience:
- For candidates with a high school diploma, no experience is required.
- in administration.
Required Skills:
−Experience using a PC and Microsoft Office suite, databases, and the Internet.
−Excellent written and oral communication skills.
−Previous experience working in a team.
−Experience working with a focus on results.
Desired Skills:
−Multitasking skills.
−Proactivity and problem-solving.
−Experience handling confidential matters.