Requirements

Additional Requirements

• Age at most 55 years

• This Incumbent will be based in Bhasanchar.

Experience in working with:

• Warehouse
• Procurement
• Administration
• Program support in any Humanitarian Response/Development sector.

Advanced Competencies:

• Project Implementation Skill.
• Coordination/Communication Skill
• Reporting & Documentation Skill
• Ability to work under pressure and manage workload effectively
• Supportive, effective and good team player
• Labour Management
• Willing to adapt to IRW’s norms and values
  

  Novice Competencies:

• Financial management
• Decision making
• Conflict resolution
• Leadership
• Self-development
• Problem solving

IT Skill:

• Working knowledge of Microsoft Word/ Excel/PowerPoint, MIS KOBO and other analytical software.

Language Skill:

• Working knowledge-Reading/Writing/Speaking/Listening for English & Bengali.
• Ability to communicate in the Local Chittagonain/Rohingya dialect.

Responsibilities & Context

To ensure the efficient and effective management of inventory functions for the Bhasanchar Rice Fortification Unit – 60%

• Maintain accurate records of all incoming and outgoing goods, equipment, and materials in the store.
• Ensure timely updates of inventory ledgers, stock cards, and electronic systems.
• Conduct regular stock reconciliations and physical stock checks to ensure consistency.
• Monitor inventory levels to avoid overstock or shortages and place replenishment orders as required.
• Collaborate with Vendors for the timely arrival of new stock.
• Oversee the receipt of goods and materials, ensuring they meet quality and quantity specifications.
• Ensure that all dispatched goods are properly documented, including waybills and delivery notes.
• Arrange proper labeling and storage of received goods, ensuring the FIFO (First-In, First-Out) method is adhered to.
• Supervise loading and unloading activities to prevent damage and ensure safety.
• Ensure the store is well-organized, clean, and maintained according to safety and storage standards.
• Implement proper storage practices to prevent contamination or spoilage of rice fortification materials.
• Maintain a well-documented filing system for inventory reports, receipts, dispatches, and other relevant records.
• Ensure appropriate labeling and categorization of materials for easy tracking.
• Ensure that all materials and equipment stored in the warehouse comply with IRB-WFP quality standards.
• Report any discrepancies, damages, or expired goods promptly to the supervisor for appropriate action.
• Ensure compliance with WFP’s guidelines on hygiene, safety, and environmental protocols in the warehouse.
• Generate weekly and monthly inventory reports and submit them to the project manager/in charge.
• Prepare stock consumption reports, highlighting trends and any anticipated shortages or excesses.
• Maintain up-to-date records of all inventory movements in digital formats for easy access and retrieval.

To support the overall logistics operations and local procurement of the project – 20%

• Assist with the logistics and procurement activities of the programme.
• Collection of quotations from the enlisted local vendors, CS making, bill summaries, and preparation of GSRN other supporting documents with bills and vouchers.
• Send and track payment requests and address any logistics issues related to payments.
• Maintain the numbering list for Purchase Requests (PR), MR, GDN & GRN.
• Help requesters with specifications, costs, and timing to acquire goods.

To provide administrative as per project needs and ensure effective coordination and communication within the organization and with other stakeholders -15%

• Assist in the creation and maintenance of framework agreements & do required Communication.
• Maintain a transparent, honest, and supportive communication structure with colleagues to ensure they are informed of applicable logistical activities and requirements.
• Maintain regular contact/relationship with ARRRC and Navy offices for facilitating different approvals and certification
• Facilitate ARRRC & Navy approval for project implementation, field visits.

Others – 5%

• Responsible for seasonal (Ramadan, Winterization & Qurbani) & emergency response programs if require.
• Perform any other duties assigned by Supervisor
• Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program’s goals on safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.
• Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection, HR Code of Conduct & PSEA Policy and respond accordingly as and when required.

Compensation & Other Benefits