Organization: IFRC – International Federation of Red Cross and Red Crescent Societies
Location: Ankara
Grade: Administrative support – B – Locally Recruited
Occupational Groups:
Administrative support
Banking and Finance
Closing Date: 2024-12-10
Description
Job Purpose
The Finance Assistant reports and follows the technical direction and guidance of the Finance team leader and provide support to the effective financial reporting, accounting of the IFRC Office in Turkey.
The job of the Finance Assistant is to provide cost-effective day-to-day quality finance services that enhance the work efficiency of the operation Turkey Population Movement Operation International Appeal, IFRC programs implemented by the Turkish Red Crescent Society, in accordance with Federation standard procedures, policies, and regulations. He/she also will contribute to the sound financial management of the funds spent by the operation by observing strict compliance to all Finance and Admin Procedures and to all Finance Audit recommendations.
Responsibilities
Accounting;
- Preparing and following the daily payments and accounting.
- Verify correct account codes and correct CODA documents are used for all transactions.
- Controlling account, Project, Activity, Donor codes and descriptions in accounting system.
- Ensuring that all transactions are correctly authorized and fully documented.
- Prepare daily journal of vouchers for both receipts and payments and maintain cash books daily.
- Preparing and following lease registration and accounting.
- Prepare all the supporting documents of Petty cash payment and Cash Received and doing the accounting
- Prepare all the supporting documents of bank payment and bank Received and doing the accounting
- Ensure daily data input into ERP financial system in an accurate, efficient, and timely manner
- Prepare the monthly files in accordance with the deadlines, ensuring the availability of all supporting documents.
- Support Filing, Scanning, Archiving.
- Preparing the allocation documents and booking in the financial system.
- Assist to check all supplier invoices and perform compliance reviews regarding, but not limited to coding and supporting documentation.
- Assist in month-end closing (assist in booking & reconciliation of the prepayments, matching process, balance sheet clearing)
- Checking all the supporting documents of Petty cash payment and Cash Received and doing the accounting.
- Provide general support if needed as directed by the finance team leader.
Risk Management
- Support the Finance team leader to respond to financial audit recommendations or queries.
- Abide to the fraud and corruption policy.
Contribute to building an effective, high-quality Finance and Admin team, by:
- Ensuring excellent collaboration with other Finance and Admin colleagues and other departments.
- Participating in the development of a customer service-oriented culture that values proactivity, continuous improvement, innovation, and high performance
Requirements
Education
Required:
- Diploma in Business Administration, Finance and Accountancy
Preferred:
- Comparable mix of experience
Experience
Required:
- Minimum 1 to 2 years’ experience in finance, support, office and/or accounting roles
Preferred:
- Experience in record management
- Experience of working for the Red Cross/ Red Crescent Movement
- Experience of working for a humanitarian aid organization, audit firm.
- Good knowledge of International Accounting Standards
Knowledge, Skills and Languages
Knowledge and Skills
Required:
- Proficient in MS Office; Microsoft Outlook and Word in particular
- Able to work in a team
- High degree of integrity, discretion, and personal conduct
- Ability to handle sensitive information, solid judgment.
- Flexible and adaptable to changing working conditions
- Willing and able to travel whenever required for work purposes
- Self-motivated and proactive, with good judgment and initiative
- Able to prioritize and meet deadline
Preferred:
- Knowledge of office management systems and procedures
- General knowledge of IFRC system administrative policies, rules, regulations, and procedures in the area of Finance and administration. IFRC standard software packages and systems.
Languages
Required:
- Fluently spoken and written English and Turkish
Preferred:
- Good command of another IFRC official language (French, Spanish or Arabic)
Competencies, Values and Comments
Core Competencies: Communication, Collaboration and Teamwork, Judgement and
Decision Making, National Society and Customer Relations, Creativity, and Innovation,
Building Trust
Values: Respect for diversity, Integrity, Professionalism, Accountability
How to apply
Simply click on the apply button, fill out of the form, and upload your documents