Organization: UNHCR – United Nations High Commissioner for Refugees
Location: Nairobi
Grade: Administrative support – Administrative Services and Support – Generally no need for Higher Education
Occupational Groups:
Development Cooperation and Sustainable Development Goals
Administrative support
Humanitarian Aid and Coordination
Refugee rights and well-being
Protection Officer (Refugee)
Food Security, Livestock and Livelihoods
Human Settlements (Shelter, Housing, Land, Property)
Managerial positions
Closing Date: 2024-09-11
Grade
NOA
Staff Member / Affiliate Type
National Professional Officer
Reason
Temporary > Temporary Assignment/ Appointment
Hardship Level
E (most hardship)
Family Type
Non Family with Residential Location<p></p><p></p>Danger Pay
Residential location (if applicable)
Nairobi (CO), Kenya
Target Start Date
2024-09-01
Target End Date
2024-12-31
Deadline for Applications
September 11, 2024
Standard Job Description
Assistant Shelter Cluster Coordination Officer
Organizational Setting and Work Relationships
In humanitarian emergencies where UNHCR is designated as the Shelter Cluster (SC) Lead Agency under the Cluster Approach, the Assistant Shelter Cluster Coordination Officer performs a dedicated coordination function. This function will be usually performed at sub national level and the incumbent will report to a P2 to P5 Shelter Cluster Coordinator at national level on functional issues and to the respective Head of Office on administrative issues. In some cases of large emergencies, the incumbent may perform a function of deputy cluster coordinator at the national level in support of the P4 or P5 Shelter Cluster Coordinator reporting directly to them.
The Assistant Shelter Cluster Coordination Officer supports coordination functions to ensure UNHCR’s role as the Shelter Cluster (SC) Lead Agency under the Cluster Approach. The incumbent supports UNHCR’s commitment to work within the framework of the Inter-Agency Standing Committee (IASC) and the Cluster Approach. The Assistant Shelter Cluster Coordination Officer also contributes to cross-sectoral coordination with other related clusters such as WASH, CCCM, Protection (HLP) and others, supports the mainstreaming of early recovery activities and cross-cutting issues into the work of the Shelter Cluster, especially age, gender, diversity, HIV, and environment.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Duties
Strategic Direction and Coordination
– Maintain strong working relationships with the cluster members in the Area of Responsibility (AoR) to facilitate effective collaboration and communication.
– Support coordination services, including meetings, in line with the Principles of Partnership, in an inclusive, effective, and results-oriented manner.
– Under the framework of Inter-Agency contingency Plan, support the revision of existing contingency planning and emergency preparedness measures and ensure they are updated and developed.
– Contribute to the development of a SC strategy that is part of the overall multi-sectoral response, that is owned by shelter partners and the government counterpart and that is revised as the situation evolves.
– Support the evaluation of the cluster’s performance. Based on the feedback of this evaluation, work with Shelter Cluster members to support the development of a plan of response to improve the cluster’s performance.
Needs Assessment, Resources Mobilization and Allocation
– Contribute to the facilitation and coordination within the Shelter Cluster or Inter-Cluster level shelter needs assessments, including participatory assessments
– Support the system to ensure the timely availability of data to inform operational decisions by partners and strategic decisions of the Humanitarian Country Team.
– Contribute to the development of common funding criteria, resource mobilisation and prioritization within the SC for inclusion in Consolidated Appeals and pooled funds processes.
– Contribute to the establishment of mechanisms for accountable and transparent financial resource allocation within the cluster.
Capacity Development
– Support capacity building of the government counterpart or the organization that will take over the coordination of the cluster once this is phased out.
– Contribute to the delivery of shelter training activities for SC members, other local partners, and relevant authorities.
– Contribute to initiatives to build the shelter capacity of the national and local government, partners and civil society.
Standard Setting and Implementation
– Contribute to ensuring that the shelter response is informed by appropriate relevant Technical Standards including among others Sphere, and good practice.
– Support appropriate collaboration with shelter response-related clusters of CCCM, Early Recovery, Education, Health, Logistics, Protection and WASH in the work of the Shelter Cluster.
– Support the integration of cross-cutting issues in the work of the Shelter Cluster, including age, gender, environment, diversity.
Information Management, Monitoring, Evaluation and Reporting
– Contribute to development and implementation of SC information management strategy and mechanism to report and share information within the Shelter Cluster, with the other clusters, with the government, with the overall humanitarian community including donors, with UNHCR internal mechanisms, and with the Global Shelter Cluster.
– Support the production of analytical shelter reports, including the Factsheet;
– Support the maintenance of an updated SC website and the production of regular updates on the shelter concerns of the affected population, the response by the shelter actors, the gaps, challenges and recommendations.
Advocacy, Promotion and Fundraising
– Participate when requested in meetings with sectoral and external partners, authorities, donors, and other relevant interlocutors.
– Support the development of reports and advocacy statements on behalf of the Shelter Cluster.
– Coordinate with UNHCR and other partners to maximize communication impact to donors and others on the SC priorities.
– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
Field(s) of Education
Shelter-related sciences (e.g. civil engineering or architecture)
or other relevant field.
Certificates and/or Licenses
CCCM Cluster Coordination
HCR Coordination Learning Prog
HCR Management Learning Prog
UNHCR Tri-Cluster Knowledge and Coordination Skills Workshop
UNHCR Workshop on Emergency Management
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Knowledge of the Humanitarian reform process and the role of the humanitarian community (UN System, Red Cross Red Crescent Movement, and NGO), preferably in shelter. Knowledge of current humanitarian issues. Good knowledge of shelter-related technical guidelines and standards.
Desirable
Applied knowledge in UNHCR mandate, its policies, and priorities in relation to IDPs, shelter and NFI. Demonstrated expertise in program management and reporting requirements.
Functional Skills
CL-Cluster Information Management Tools, Resources & Approaches
PR-Country Operations applying the Cluster Approach
ER-Inter-Agency External Relations
CO-Drafting and Documentation
CL-Shelter and Settlement Implementation
CL-Cluster Information Management Tools, Resources & Approaches
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Purpose: Assist the National Shelter/NFI Cluster Coordinator in fulfilling the 6 core functions of cluster coordination + accountability to affected populations (AAP):
https://sheltercluster.org/resources/documents/clusters-core-functions-2022-ccpm.
A coordination assistant in Sudan is essential due to the complex and dynamic nature of the region’s humanitarian and development landscape. Their role can help streamline operations, ensuring efficient communication and collaboration among various stakeholders, including government entities, agencies, NGOs, and international organizations. They can also support the coordination of field activities and ensure compliance with local regulations. Additionally, having a dedicated assistant for the shelter cluster can enhance the overall effectiveness of coordination, enabling more timely and impactful interventions to address the needs of vulnerable communities in Sudan.
The position is based in the representation/ country office and therefore the incumbent is expected to maintain regular contact with sub/field offices across all states in order to understand the complexities and contextual particularities of each localized response down to the locality level.
The incumbent is also expected to be able to deal with multiple tasks in a courteous and results-oriented manner, often with short deadlines and fluctuating workloads. For details information, the standard JD will apply,
Desirable competencies
• Technical expertise in shelter and NFI – Understanding of shelter and NFI programming, standards, and best practices in humanitarian settings.
• Software knowledge – Good knowledge of basic computer software like the Adobe Creative Suite, PowerBI, KoBo Toolbox, etc., including engineering design tools such as AutoCAD, ArcGIS, QGIS and such.
• Resourcefulness and innovation – Capability to think creatively and innovatively, especially in resource-constrained environments or during complex emergency situations.
Functional Clearance
This position requires Functional Clearance
Required languages (expected Overall ability is at least B2 level)
,
,
Desired languages
,
,
Additional Qualifications
Skills
CL-Cluster Information Management Tools, Resources and Approaches, CL-Shelter and Settlement Implementation, CO-Drafting and Documentation, ER-Inter-Agency External Relations, PR-Country Operations applying the Cluster Approach
Education
Bachelor of Arts (BA): Architecture, Bachelor of Arts (BA): Civil Engineering, Bachelor of Arts (BA): Shelter-related sciences
Certifications
CCCM Cluster Coordination – UNHCR, Emergency Management Workshop – UNHCR, HCR Coordination Learning Program – UNHCR, HCR Management Learning Program – UNHCR, Tri_Cluster Knowledge/Coord Skills – Other
Work Experience
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Other information
N/A