ASSISTANT(E) FINANCE

Qualifications of ASSISTANT(E) FINANCE :

• Location: Bunia
• Vacancy No: 58614
• Salary: N/A
• Organization: IRC – International Rescue Committee
  
• Deadline: 2025-07-03

About

Information about the organization that has offered the job:

Founded in 1933, the International Rescue Committee (IRC)’s mission is to help people whose lives and livelihoods have been affected by conflict and disaster survive, recover, and take charge of their futures. Responding to humanitarian, recovery, and development needs in the DRC since 1996, IRC in the DRC is guided by its core principles of capacity building, participation, partnership, protection, and the promotion of human rights. Our main areas of intervention include multi-sectoral emergency response, food security and economic recovery, health, protection, good governance, and conflict management.
The Democratic Republic of Congo has received funding from the International Development Association (IDA) in the form of a credit, through the Eastern Democratic Republic of Congo (DRC) Stabilization and Recovery Project – STAR EST Project.
In one of the components of this project, in favor of the prevention and response to GBV, the STAR EST Project requested the consultancy services of the IRC in the DRC as an umbrella NGO (Holistic) to ensure the Prevention of gender-based violence and integrated support for survivors and other vulnerable people at the community level in the Provinces of North Kivu, South Kivu and Ituri. The IRC will have to coordinate, support and ensure the capacity building of partner structures working in the care of GBV survivors, in particular the NGO SOFEPADI and the 5 Integrated Multisectoral Service Centers (CISM) targeted by the Project.
Under the supervision of the Financial Management Manager, the Finance Assistant – Cashier will have as main function the payments and collections according to the IRC policy on cash management and also in accordance with the financing procedures of the International Development Association (IDA). He/she will also be responsible for archiving financial records (payment vouchers and supporting documents) in paper and electronic form after scanning. The Finance Assistant – Cashier will perform any other task requested by his/her supervisor.
Performance will be primarily measured by the accuracy of payment documentation, proper maintenance of IRC cash, timely payment processing, and proper and systematic filing of all financial documents.
This position is based in Bunia with field travel.

KEY RESPONSIBILITIES

• Track payment documents and obtain their financial review and approval;
  
• Maintain the journal of advance settlements and submit them to the Financial Management Manager on a weekly basis;
  
• Carry out the initial verification of purchasing and other files before submission to the Financial Management Manager;
  
• Validate cash and liquidation journals in Integra system before posting by the supervisor;
  
• Perform cash entries and exits at the cash register in accordance with IRC policies and established procedures;
  
• Conduct pre-verification of payment requests for accuracy prior to making payments (verifying signatures, verifying compliance with the approval matrix, verifying supporting documents, and verifying any other payment requirements according to IRC rules);
  
• Make withdrawals and deposits at the bank and ensure that the bank and cash book are kept up to date;
  
• Affix the word “PAYE” on all payment requests and their media immediately after payment;
  
• Conduct a cash count and compare the cash balance with the cash book balance daily with the supervisor. Maintain the filing of the cash count document;
  
• Provide information to the Financial Management Manager during bank reconciliation;
• Manage the filing and archiving of financial documents in paper and electronic form after scanning as required by IRC policy. Financial documents must be filed logically and kept in a secure location and will only be accessible to authorized individuals;
  
• During audit work, search for payment documents requested by auditors;
  
• Participate in the general inventory of IRC assets;
  
• Work with the Financial Management Manager on the third-party payment reporting report;
  
• Assist the supervisor in the reconciliation of balance sheet accounts and follow up on the settlement of advances,
  
• Perform any other duties assigned by the supervisor and hierarchy.

Minimum Qualifications:

• Minimum state diploma in commercial and administrative sciences;
  
• Minimum 3 years of experience in finance;
  
• Knowledge of MS Excel and MS Word;
  
• Ability to work in French. Ability to work in English and Swahili is an advantage;
  
• Very high level of honesty;
  
• Flexibility and respect for deadlines;
  
• Able to work under pressure;
  
• Be proactive.
  

The candidate must be committed to adhering to IRC policies, including the Client Safeguarding Policy and the principles of diversity, equality, and inclusion.

Note for IRC Field Staff: Commitment to Clients: By committing to client-centered programming, the IRC places the people it serves—its clients—at the center of its programming and services. IRC staff have an important role to play in supporting the implementation of client-centered programming by raising community and client awareness of existing feedback mechanisms and how to use them, including response processes, access, and eligibility for services, and by contributing to the creation of an institutional culture that encourages staff to listen to clients, communicate, and respond to their requests, comments, and complaints.”
Standards of Professional Conduct: IRC workers must uphold the values ​​and principles set out in the IRC WAY – Standards of Professional Conduct. These are Integrity, Service, Responsibility and Equality.
Safeguarding: Strictly adhere to the IRC Child and Adult Safeguarding Policy and all other policies, including those relating to security and fraud prevention.
In accordance with safeguarding, the IRC operates policies on the protection of beneficiaries/clients from exploitation and abuse, child protection, anti-harassment in the workplace, fiscal integrity and anti-retaliation.
Equal Opportunity Employer: The IRC is an equal opportunity employer. The IRC considers all applicants for employment on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by law.
Diversity, Inclusion, and Gender Equality  : IRC recognizes and honors the fundamental worth and dignity of all individuals. We are an equal opportunity employer and consider all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, gender identity, age, marital status, veteran status, or disability. IRC is also committed to closing the gender gap in leadership positions. We offer benefits that provide an environment conducive to women participating in our workforce, including parental leave,gender-sensitive safety protocols and other supportive benefits.

CASE PRESENTATION

• Job application letter (Maximum 1 page)
  
• Up-to-date Curriculum Vitae (Max 3 pages) to be submitted in French or English with the names, positions, telephone number and email address of at least four professional references including a professional reference from HR and a brief explanation of their professional relationship with you (e.g. “my direct supervisor” etc.). Please note that IRC reserves the right to contact any other person who has worked with the candidate during their previous experiences.
  
• Copies: Diplomas, certificates of services rendered, recommendations from former employers only, proof of identity, and the mandatory job seeker card issued by the ONEM.
  

Anyone living with a disability must indicate this in bold at the top of their CV.
If skills are equal, preference will be given to a female candidate.

APPLICATION SUBMISSION: From June 23 to July 3, 2025 at 4:30 p.m.

• Only those whose applications have attracted IRC’s interest will be contacted for the rest of the process;
  
• To save time in processing this recruitment process, the team in charge will analyze candidate files as they are received. This method may lead to the closing of this process before the final date for receiving applications, if the best candidates are identified during the progressive processing of files. IRC encourages you not to wait until the last day of the offer closing to apply;
  
• Any unsuccessful application will be destroyed. IRC reserves the right to request to see the original documents provided by successful candidates.

In order to support women, IRC offers special conditions to women by paying 14 weeks of maternity leave at 100%. Until the child’s first birthday, the mother is entitled to a maximum of two hours per working day for breastfeeding. This rest period is paid and counted as working time. In order to allow female IRC staff who have babies of breastfeeding age to reconcile their family responsibilities with field missions, these staff will be authorized to travel on board IRC vehicles with their babies and, if necessary, with an accompanying person.

IRC employees are entitled to two days of annual leave. Leave entitlement increases with seniority. IRC’s organizational culture provides a safe and fulfilling work environment for all its employees, with flexible measures focused on staff well-being. As such, the IRC salary scale remains competitive at all grades.
 “Candidates are informed that IRC does not request any payment or fees during the entire recruitment process. Any such request must be immediately reported to the following toll-free numbers: 0829777572 and 0999972021, as it is contrary to the values ​​and practices of our organization.”

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