Associate Project Manager
Qualifications of Associate Project Manager:
- Location: Lima, Peru
- Vacancy No: 28751
- Salary: N/A
- Organization: UNDP United Nations Development Programme
- Deadline: 9/03/2025
Brief details about Associate Project Manager:
About
Information about the organization that has offered the job:
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The Montreal Protocol is an international treaty designed to protect the Earth’s ozone layer. It was agreed upon in 1987 and entered into force in 1989. The Peruvian government has been a signatory to the Montreal Protocol since 1987 and ratified it in 1993. Its main objective is to phase out the production and consumption of ozone-depleting substances, such as chlorofluorocarbons (CFCs), halons, and other related compounds.
On the other hand, the Kigali Amendment, adopted in October 2016 during a meeting in Rwanda, is a modification to the Montreal Protocol that focuses on reducing the use of hydrofluorocarbons (HFCs), greenhouse gases used in refrigeration and air conditioning systems. This amendment establishes a timeline for developed countries to progressively reduce HFC production and consumption, while granting developing countries longer deadlines. The Peruvian government ratified it in 2019.
The competent authority for the implementation of the Montreal Protocol in Peru is the Ministry of Production of Peru (PRODUCE), through the General Directorate of Environmental Affairs and Industry (DGAAMI). This entity is responsible for implementing and promoting national actions to comply with the country’s commitments under the Protocol.
Within the framework of these international agreements, the United Nations Development Programme (UNDP) is currently assisting the Peruvian Government, through the Ministry of Production (PRODUCE), in the management and design of the Montreal Protocol and Kigali Amendment Project Portfolio, which includes the following projects:
- HCFC Phase-Out Management Plan – PGEH, Phase II for Peru.
- Hydrochlorofluorocarbon (HCFC) Phase-Out Management Plan – PGEH, Phase III for Peru.
- Preparation of a Roadmap for the implementation of the HFC Phase-Down Strategy (KIP Stage I).
- Support for the Implementation of the Strategy for the Gradual Reduction of Hydrofluorocarbons (HFCs) (KIP Stage II).
- Preparation of a national inventory of controlled substance waste banks and development of a national management plan for these substances.
In this regard, the hiring of a Project Management Associate is required to provide assistance with the administrative, logistical, and financial aspects carried out within the framework of the Montreal Protocol and Kigali Amendment Project Portfolio.
Duties and Responsibilities
Under the direct supervision of the UNDP Environment Officer and in coordination with the National Project Director, the Project Management Associate will carry out the following activities:
1. Support in the Administrative and Financial Management of the Montreal Protocol Project Portfolio
- Support for the administrative and financial monitoring of the Montreal Protocol Project Portfolio in order to contribute to its proper implementation and the fulfillment of objectives, in accordance with UNDP standards and procedures in a timely and efficient manner.
- Supports the monitoring of the execution of all activities, according to the expenditure schedule and the work plan, following the monitoring and control mechanisms that guarantee compliance with the provisions established by UNDP regarding financial management, monitoring, and the preparation and presentation of programmatic and financial reports to both UNDP and PRODUCE, as well as to the donor.
- Assists in the exercise of budgetary control, ensuring that project activities are carried out within the limits of the approved budget and UNDP rules and procedures.
- Support for project coordination in reconciling project expenses and commitments with those recorded in UNDP systems (Quantum) and the project financial reports to be prepared by UNDP for presentation to the donor or PRODUCE, as applicable.
- Monitors, reviews and adjusts, in coordination with the UNDP Program Unit, and PRODUCES the Project Portfolio budget, if applicable.
- Monitor and/or process the various administrative, accounting, and financial processes generated within the framework of the projects, in order to avoid breach of contract.
2. Inventory and Documentation Management of the Montreal Protocol Project Portfolio
- Maintain a permanently updated inventory record of the Project Portfolio’s physical resources, given into custody, ensuring their proper use until final disposal.
- Maintain up-to-date project documentation, including work plans, procurement plans, financial reporting status, requests for requirements and payment compliance, among other management documents.
3. Support for the Mobilization and Contracting of the Montreal Protocol Project Portfolio
- Provides support for the mobilization of external personnel and the Project Portfolio (processing requests, assigning travel expenses, and settling travel expenses), in accordance with UNDP policies and procedures.
- Support in the selection and contracting processes for the acquisition of goods and services, as well as in the selection and contracting processes for individuals and travel management in accordance with UNDP policies, standards, procedures, and best practices.
- Interaction with the Quantum system, in support of the management of: Requirements (Requisitions), Purchase Orders (PO), Vendors, Vouchers, and others.
4. Support in the Logistics Management and Interinstitutional Coordination of the Montreal Protocol Project Portfolio
- Coordinates the logistical aspects for organizing workshops, meetings and events for the Project.
- Ensures ongoing communication and coordination in administrative and logistical matters with the Ministry of Production (PRODUCE).
5. Others related to the position and level of the position
Competencies
Essentials
| Achieving Results: | Level 1 Plans and supervises own work, pays attention to detail, delivers quality work by deadline. |
| Think Innovatively: | Level 1 Open to creative ideas/known risks, is pragmatic in solving problems, makes improvements. |
| Continuous Learning: | Level 1 Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback. |
| Adapt with Agility: | Level 1 Adapts to change, constructively handles ambiguity/uncertainty, is flexible. |
| Act with Determination: | Level 1 Shows drive and motivation, able to deliver calmly in the face of adversity, confident. |
| Participate and Associate: | Level 1 Shows compassion/understanding towards others, forms positive relationships. |
| Facilitating Diversity and Inclusion: | Level 1 Appreciates/respects differences, is aware of unconscious biases, confronts discrimination. |
People Management: N/A
Transversal and Technical Competencies:
| Thematic Area | Name | Definition |
|
Organizational Management |
Communication |
▪ Ability to communicate clearly, concisely, and unambiguously through written and verbal communication; to adapt messages and select communication methods based on the audience.
Ability to manage internal and external communications through the media, social networks, and other appropriate channels. |
| Organizational Management | Knowledge Generation | ▪ Ability to research and convert information into useful knowledge, relevant to the context or responding to a stated need. |
| Organizational Management | Customer Satisfaction/Customer Management | ▪ Ability to respond in a timely and appropriate manner with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to meet and understand the real needs of customers.
▪ Contribute to the development of the customer service strategy. ▪ Look for ways to add value beyond immediate customer requests. ▪ Ability to anticipate customer needs and concerns. |
| Alliance management | Relationship management | Ability to interact with a wide range of public and private partners, building, maintaining and/or strengthening working relationships, trust and mutual understanding |
| Administration and operations | Document and records management | Global management of documents (printed or electronic); registration and retention policy, including storage and archiving. |
| Finance | Accounting (general) | Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and the ability to apply them to strategic and/or practical situations |
| Finance | Financial planning and
elaboration of budgets |
Ability to create and manage processes that allow achieving
UNDP’s short- and long-term financial objectives, including through planning, budgeting, forecasting, analysis and reporting. |
Required Skills and Experience
Education:
- Completed secondary school. Or,
- Possession of a bachelor’s/university degree in business administration, accounting, or a related field will be considered a strong consideration, but is not a requirement.
Experience:
- At least 6 years of professional experience (with a high school diploma) or 3 years (with a bachelor’s degree) related to administrative project management tasks (documentation, logistics, procurement, travel, personnel management, etc.) in public, private, and/or civil society organizations.
Additional Desired Skills:
- Experience in managing projects executed with UNDP and/or other agencies of the United Nations system is desirable.
- Work experience using ERP systems is desirable.
- Experience in administrative, financial, logistical processes and/or budget management for social projects is desirable.
- Work experience coordinating with national counterparts or having worked on state projects is desirable.
- Knowledge of travel expenses, logistical arrangements for travel and project events is desirable.
- Proficiency in MS Office, especially Excel (use of pivot tables).
Required languages:
Excellent verbal and written communication skills in Spanish.
Workplace: Lima (PRODUCE – DGAAMI and UNDP offices).
Disclaimer
IMPORTANT INFORMATION
This position is being offered as a regular NPSA position, at NPSA level 6, offering a default salary equivalent to S/ 7,684.93 per month plus additional benefits such as: 8.33% of base salary for retirement pension, vacation time, health insurance, and life insurance.
All positions are subject to local recruitment; therefore, Peruvian nationality or a valid work permit in the country is required.
When applying, although the portal will allow you to attach your CV, we appreciate that you remember to record your language skills, including Spanish, and provide detailed information about your work experience and education. Likewise, if you have any additional desirable skills, please indicate them in your application.
Please note that the vacancy closes during New York time (2 hours before midnight in Peru).
Stages of the selection process:
The stages of the selection process are:
- Curriculum filter
- Technical evaluation
- Final interview
UNDP will only contact pre-selected applicants. In order to maximize the efficiency of funding and resources, we will contact applicants who are considered at each stage of the process. Candidates who do not receive any feedback or communication within three months of their application should consider their application unsuccessful and will receive an email informing them.
Likewise, those selected as alternates during the interview stage may be considered for future applications in similar positions.
Diversity at work
UNDP is committed to achieving diversity within its workforce and encourages all qualified applicants, regardless of gender, nationality, disability, sexual orientation, cultural, religious, or ethnic background, to apply. All applications will be treated with the strictest confidentiality.