Organization: WFP – World Food Programme
Location: Dhaka
Grade: Administrative support – Administrative Services and Support – Generally no need for Higher Education
Occupational Groups:
Operations and Administrations
Human Resources
Administrative support
Sustainable trade and development
Sustainable Business Development
Closing Date: 2025-01-20
About (WFP)
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
WHY JOIN WFP?
- WFP is a 2020 Nobel Peace Prize Laureate.
- WFP offers a highly inclusive, diverse, and multicultural working environment.
- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
To deliver standard business support processes to facilitate effective HR service delivery.
1. Support processing and managing national staff recruitment, e.g.-
• Prepare and publish vacancy announcements, ensuring supervisor and Hiring Manager clearance is obtained prior to posting.
• Longlist candidates and inform Hiring Managers for shortlisting.
• Organize written assessments and interviews. Assist and represent HR in the interview.
• Draft Notes for the Record etc
2. Support processing and managing national staff onboarding (e.g.- collection and verification of joining documents/certificates, administrative and medical clearances process etc),
3. Support in staff separation processes (e.g.-preparing separation memos, exit interviews, separation clearance, maintaining separation tracker etc) to contribute to the effective and timely management of the process.
4. Organize induction and buddy setup in the first week for new joiners.
5. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
6. Support e-filing project to organize and rename files following audit requirements.
7. Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
8. Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
9. Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
10. Facilitate ID card issuance from HR action points and verification of information.
11. Assist in monthly overtime computation (e.g. compilation and verification of data).
12. Produce a range of HR administrative letters/documents/certificats (e.g. LOI, NOC etc)
13. Any other HR administrative support as required.
Requirements:
Education: Completion of Graduation in Human Resources Management or relevant subject.
Experience: Four (4) or more years of progressively responsible work experience in the relative HR business stream
Language: Fluency in both oral and written communication in English and Bangla.
Job Title: Business Support Assistant (HR) SC4
Grade: SC4
Type of contract: Service Contract
Duration: 12 months
Duty Station: Dhaka and Cox’s Bazar
Number of positions: 02
Date of Publication: 7 January 2025
Deadline of Application: 20 January 2025
This vacancy announcement is for Bangladeshi Nationals only.
WFP offers a competitive benefits package including salary, leave plus medical insurance.
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
- We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
- Once your profile is completed, please apply, and submit your application.
- Please make sure you upload your professional CV in the English language
- Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
- Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
- Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
- Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
How to apply
Simply click on the apply button, fill out of the form, upload your documents