Organization: WFP – World Food Programme
Location: Pibor
Grade: Administrative support – Administrative Services and Support – Generally no need for Higher Education
Occupational Groups:
Operations and Administrations
Administrative support
Sustainable trade and development
Sustainable Business Development
Closing Date: 2025-01-20
Diversity is embraced and celebrated by WFP. It encourages qualified candidates to apply regardless of their race, color, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, or disability because it is dedicated to the principle of equal employment opportunity for all of its employees.
About (WFP)
The largest humanitarian organization in the world, the World Food Programme, helps people recover from violence, natural catastrophes, and the effects of climate change by saving lives in times of need and utilizing food aid to provide a road to peace, stability, and prosperity.
The future of WFP’s workforce is envisioned as a diverse, dedicated, skilled, and high-performing team that is chosen based on merit, working in a safe and welcoming workplace, upholding WFP’s core values (Integrity, Collaboration, Commitment, Humanity, and Inclusion), and collaborating with partners to improve the lives of those WFP serves.
Job Title: Business Support Assistant (BSA)
Level: SC5
Duty Station: Pibor Field Office
Organizational Context and Role:
The Field Office is the location of the Business Support Assistant employment, and the Head of the Field Office is usually the person to whom employees report. Work is done with little oversight at this level. Technical work and reports must be accurate and well-organized by the jobholder. They might advise colleagues and other employees in their field on best practices. At the Field Office, he or she will be in charge of all financial, administrative, and human resources duties.
Job Content:
- Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
- Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
- Support processing and managing routine administrative, HR and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
- Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
- Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
- Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
- Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
- Provide guidance on routine business support methods and practices to junior colleagues.
- to ensure services are delivered consistently and to the required standards.
- Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
- Facilities management and supervising the work of cleaning service providers for office and guest house.
- Management of transport/fleet units (vehicles maintenance, drivers’ schedules, etc).
- HR management (overtime, attendance and leave management)
- Travel management.
- Prepare draft monthly Cash float for HoFO’s review and endorsement.
- Monthly Financial reports for Cash, Fuel, Overtimes, and bills.
- Prepare and submit Cash request for Police Incentive Payment
- Ensure supervision of activities undertaken by service providers (financial, cleaning, security, utility, maintenance and repair); and liaise with CO Admin, Engineering and Finance units to prepare payments per MoUs and agreements.
- Process procurement requirements for MPOs.
- Prepare, review and post fuel consumption documents for Admin processes.
- Prepare all fuel requests for HoFO’s approval.
- Attend to any other financial, admin and HR related duties as assigned.
Requirements:
Education:
Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience:
Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge
& Skills:
- Knowledge of specialised common business practices and methods, gained through relevant technical training and experience.
- Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service.
- Ability to carry out basic data analysis and independently rectify problems requiring attention.
- Ability to monitor and record financial transactions.
- Good communication skills required to give and receive information and work with a variety of individuals.
- Ability to maintain confidentiality.
Language:
General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.
General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
How to apply
Simply click on the apply button, fill out of the form, upload your documents