Organization: WFP – World Food Programme
Location: Port Sudan
Grade: Administrative support – SB-2 (SC3/SC4), Service Contract, Local Contractors Agreement
Occupational Groups:
Operations and Administrations
Sustainable trade and development
Sustainable Business Development
Closing Date: 2024-12-08
DEADLINE FOR APPLICATIONS
8 December 2024-23:59-GMT+02:00 Central Africa Time (Khartoum)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
To deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery.
Under the direct supervision of the Government Liaison Officer (Customs and Protocol) , the Protocol Assistant SC 4 will be responsible for the following duties:
Book a VIP lounge in Port Sudan airport for the arrival and departure of dignitaries.
Provide assistance with lost baggage for WFP personnel, including claiming, tracking, and pick-up.
Follow up with the respective government offices to ensure the necessary approvals are received on time.
Draft NVs to MOFA and follow up with the relevant authorities for the booking of the Ministerial Lounge for the arrival and departure dignitaries.
Liaise with embassies and consulates for the smooth issuance of visas.
Assist with the drafting and issuance of entry visas, stay permits, and existing visas for WFP personnel whenever required.
Assist WFP personnel with the issuance of driving licensing.
Handle all aspects of finalizing the driving license after being approved by the concerned authorities as well as supporting in WFP vehicle licensing and registration.
Contribute to the daily administrative duties in the absence of the Business Support Assistant
Support Government Liaison Unit with the Protocol/Customs related assignments in different Government Offices whenever required.
Perform other duties as directed by the Supervisor.
STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE:
Education: Completion of secondary school education.
Experience: At least 5 years of relevant experience, preferably part of it acquired in the work related to Protocol. A first-level university degree in combination with three additional years of qualifying relevant work experience may be accepted in lieu of the 5 years of work experience
Knowledge & Skills:
Proficient in the use of office equipment and computer software packages,
such as Microsoft Word.
Knowledge of work routines and methods needed to complete processes
under minimal supervision.
Uses tact and courtesy to give and receive information to a wide range of
individuals.
Ability to identify data discrepancies and rectify problems requiring attention.
Valid driving license for 4×4 vehicles or above with a clean driving record
Familiarity with Traffic rules and required actions at checkpoints and crossings
Ability to identify data discrepancies and rectify problems requiring attention.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.