Organization: SOS Children’s Villages International
Location: Addis Ababa
Grade: Level not specified – Level not specified
Occupational Groups:
Cash-Based Interventions
Closing Date:
Who we are
SOS Children’s Villages Ethiopia is an International Non-governmental organization and a member of SOS Children’s Villages International Federation. We started our humanitarian work in Ethiopia with the opening of our first Village in Mekelle, Northern part of Ethiopia in 1974. Since then, we have expanded our programs to different regions where there are significant needs for intervention and where we believe we can work in partnership with all relevant actors to bring sustainable positive outcomes for children’s and young people.
Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and those that are at risk of losing their parental care. Working in close collaboration with international donors, local government and community based organizations across seven program locations; we aspire that every child grows up with love, respect and security.
Why we need you?
We are looking for a Cashier who is responsible for the efficient and satisfactory provision of all cashier services. The incumbent is responsible for the daily cash collections, payments, and postings, keeping track of these accounts using the standard SOS CVE’s tools and formats, and ensuring controls over cash are adequately maintained. The post holder also performs other related activities as requested by the line manager/s.
The incumbent is required to carry out his/her duties following the SOS Children’s Villages Safeguarding policies and regulations, the Code of Conduct, the values-based competency frame “Living our Values” and any further international and local regulation that influences safeguarding at SOS Children’s Villages.
What we provide?
An amazing work environment that promotes personal growth through providing professional space to grow and advance your career!
Your role?
While working with us a Casheir you will be in charge of the following,
Cash Management
Ensure the petty cash is available and stored in a secure safe.
Prepare cash payment vouchers for all cash payments made by the National Office.
Responsible for collecting cash on behalf of SOS Children’s Villages in Ethiopia and issue official receipts from the organization.
Replenish petty cash fund as per the organization “petty cash” fund policy and procedure.
Perform daily entries of all National Office cash transaction in Cashbook Excel.
Ensure timely update and completeness of all the Cash and Float Control sheets.
Conduct daily /weekly and month-end cash count and file the signed hard copy for internal & external auditors.
Facilitate payment for National Office training, meetings, and events, and ensuring timely liquidations.
Notifies the Finance Manager/Head of Finance Service of any overage or shortage incurred.
Effects payment of bills such as telephone, electricity, water, etc. upon approval of the same by concerned official.
Processes the payment of government liabilities such as income tax, withholding tax (WHT), pension, etc., upon approval by the concerned co-workers.
CONTROLS AND SAFEGUARDING
Follow up on outstanding advances with staff and ensure timely liquidations.
Report/update outstanding advances to the Finance Manager on a weekly basis.
Collect weekly/ monthly cash counts all SOS CVE program offices for central filing. Keep clear communication and tracker for missing Count Reports.
Ensure all financial records, including advance liquidations and cash count reports, are maintained in a manner that facilitates easy access and review during internal or external audits.
FINANCE DOCUMENTATION
Label all Cash and/or Bank book box files clearly as per SOS CVE’s Archiving policy.
File all bank Transaction Vouchers in numeric order and should be neat & manageable.
Scan all financial documents and upload them to the designated folder for uploading to SOS CVE’s financial management software on a weekly basis.
OTHER DUTIES
Collect and drop signed bank letter to relevant banks on timely manner.
Carry out other related activities in line with month-end and year-end task plans.
Adhere to the standards of conduct outlined in the accountability and good management and SOS CVE Code of Conduct.
Undertake any other duties as may reasonably be assigned by the line manager/s
SAFEGUARDING (CHILD, YOUNG PEOPLE, ADULT AND ASSET)
Ensure all financial exchanges are based on the Financial Manual and proper measures are in place for the proper usage of funds.
Responsible for showing behaviour and all relationships are based on the Sexual Misconduct Regulation, Child Protection Policy and in line with the Code of Conduct and that they adhere to it in every situation.
Responsible for ensuring behaviours and all relationships are based on safeguarding and in line with the Code of Conduct and adhering to it in every situation.
Conduct themselves per the Code of Conduct, Safeguarding and Local/Country Policies and Procedures.
Be vigilant about any possible form of abuse/harm, neglect, harassment, or exploitation against, children, youth and adults in personal and professional lives.
Report any safeguarding incident or concern within 24 hours to the Incident Management Team, focal person or concerned party through the defined channels for reporting the allegation
Job Requirements
Up for the challenge…
Then check out our criteria’s:
Must Criteria
Education: BA in Accounting, Business Administration, or other relevant field of study
Experience: Minimum of 2-4 years of experience in a similar position, preferably in the NGOs organization
Knowledge of cash handling procedures including petty cash and payments.
Desired
Software: proficiency in MS applications especially Excel, Word, PowerPoint and D-365
Communication: strong interpersonal skills with the ability to communicate effectively with different stakeholders.
Experience working with non-governmental organization in similar positions
Competencies – Knowledge, Skills, Abilities
Understanding the organization and commitment to its vision and mission: able to clearly communicate SOS Children’s Villages Who We Are (Vision, Mission & Values), “Living our Values” policies and strategies in all areas.
Organization and Planning: strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple assignments simultaneously.
Attention to Detail: – excellent in attention to detail and working on routine activities with initiative.
Customer service orientation: – has excellent customer service orientation and professional demeanour.
Confidential: Discretion in dealing with confidential and sensitive information of the organization
Integrity and Ethics: Strong set of personal values including integrity, honesty and desire to be of service.
Core Competencies
Kindness: Act with empathy towards everyone he/she works with.
Continuous Learning: Make an effort to learn, understand and grow as a person, admitting your own mistakes.
Inclusiveness: In any actions show respect and care for others.
Initiative: speak up when things are not right, do not hesitate to act, and adapt to change when necessary.
Results Orientation: look for solutions and focus on desired results
How to Apply
Excited to take on a new Challenge..
Then send us your application (application letter, detailed CV containing contact detail of there references) electronically through SOS Children Villages Application portal (ICIMS)
Female candidates are highly encouraged to apply.
Only shortlisted candidates will be contacted.
SOS Children’s Villages Ethiopia holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasis to assessing candidates value congruence and thorough background checks, police clearance reference check processes.
SOS Children’s Villages Ethiopia provides equal employment opportunities to all co-workers & qualified applicants without regard to race, colour, religion, gender, ancestry, national origin, age, disability, marital status, or class.