Organization: SOS Children’s Villages International
Location: Nairobi
Grade: Level not specified – Level not specified
Occupational Groups:
Human Resources
Education, Learning and Training
Closing Date: 2024-09-22
Conduct training on Strategic Human Resource (HR) Leadership – Phase II
Terms of reference to Conduct training on Strategic Human Resource (HR) Leadership – Phase II
Background
SOS Children’s Villages International (SOS CVI) is a non-governmental and non-denominational organization working with communities, partners and states to ensure that the rights of all children are fulfilled in every society. SOS CVI is a global federation working to protect and care for children who have lost parental care, or who are at risk of losing it. We respect all religions and cultures and work with trusted partners in places where we can contribute to social development. Everything we do is made possible through the generous support of sponsors and donors, institutional and corporate partners, and loyal friends worldwide. We envision that every child belongs to a family and grows up with love, respect and security. We exist to build families for children in need; we help them shape their own futures, and we share in the development of their communities. Everything we do is guided by the firm belief that no child should grow up alone and that we need to improve care for children who are at risk, enabling them to overcome precarious conditions and to succeed in life. Our core values guiding who we are and what we do include courage to take action, commitment to keep our promises, trust to believe in each other, and accountability to be reliable partners.
SOS Children’s Villages East and Southern Africa (ESAF) region, headquartered in Addis Ababa, Ethiopia, provides support to 26 member associations in all work areas including programme implementation, advocacy, fundraising and governance.
SOS CVI East and Southern Africa believes that the successful achievement of its purpose, vision, and mission depends on the competence, commitment and engagement of its staff, which requires having strong and strategic HR managers and team. Many of the member associations in the region are developing their country strategies with a highly expected support required from HR managers on people and organizational management and development strategy. In view of this anticipated demand and objective of empowering HR managers with contemporary knowledge and skills on strategic HR management covering the HR management cycle.To service this objective, SOS CVI ESAF is looking for a competent and befitting training and consulting firm to conduct a 3 days training on HR business Partnering with a focus on organization development and re-design and change management processes for its HR professionals.
Objectives
The overall purpose of the training is to enhance the strategic HR management competencies of HR managers and professionals and equipe them dynamic and contemporary effective HR concepts and strategies to enable them deliver on their mandate and contribute to delivery of organizational missions in the rapidly changing environmental landscape.
Scope and duration of the Training
The consultant is expected to design training materials as per the specifications outlined in this TOR, deliver the training for three (3) consecutive days from October 21 – October 23, 2024 in a workshop scenario in Regional Training Centre located Nairobi, Kenya, submit training evaluation and reports and provide coaching for participants during the duration of the training. Subject to availability of budget first round training feedback, the organization may decide to run a continuing 2nd round training in 2025.
Target Group
Target participants for this training are National Association HR managers and regional HR advisors group. Participants size will be 35 – 40
Specific Tasks and Deliverables
Conduct a quick pre training virtual assessment, based on the profile of the participants
Development/refinement of learning objectives, methods and tools, based on a clear understanding of the TOR & participants’ assessment results and discussion and feedback form client focal person;
Conduct pre and post-training tests and submit the results;
Prepare, submit and present a well-organized training material including provide reading references list and links to relevant links at least one week ahead of the programme
Provide strong content input, clear instructions/directions for class exercises.
Develop and conduct training evaluation and deliver training report capturing key lessons, discussions, cases, all covered content and recommendation for next steps
Develop the list of equipment/materials which are necessary to carry out the training.
Certificate of completion for trainees.
Modules/topics to be covered
Understanding HR function maturity levels and transitioning from HROD to people and culture
Current trends and dynamics in HRM including impact of AI to the HR function and role – how to leverage it.
Developing HR (people and culture) strategies – concepts and practices – case studies
Effective HR management as driver of organizational performance and culture
Employee engagement, employee experience and retention strategies and processes – the role of HR function
Organizational design, aligning structure to strategy and organizational efficiency
Management of change, change frameworks and step by step processes, practices in support of organizational redesign
Measurement and Analytics in data driven HR.
Performance management and succession planning
Methodology
The consultant/trainer will propose participatory methodology suitable for adult learning and prepare detail contents topics of the training along with methodology including exercises and case studies. Consultant/trainer will work closely with the designated focal team in assessing needs and developing the relevant training methodology, materials and delivering the face-to-face training in Nairobi, Kenya.
Skills and Competencies
IOR ESAF is looking for an experienced consulting firm with strong practical and training experience in the area of People management. Applicants will be shortlisted based upon their expression of interest, budget and CV of the trainers/facilitators and organizational profile.
The marking system will consider:
At least two experienced trainers with experiences in HR subject matter and training facilitation, particularly in the areas identified in the TOR.
Have at least 10 years’ or more experience in human resources management, HR business partnering and at leadership level, experience in organisational development, in designing HR strategies or related filed preferably in international organisations similar to SOS Children’s Villages International
Must have facilitated similar (strategic HR management and Leadership, etc.) trainings to HR professionals and senior level HR managers;
Demonstrate familiarity and understanding with the regional and operational context in which SOS Children’s’ Villages (Eastern and Southern Africa region) operates;
Have a high level of facilitation and communication skills in English;
Relevant module development and training methodology applied.
Timeframe and venue
The training is planned to take place in Nairobi, Kenya. The assignment includes developing of materials & presentations conducting the training and writing report. A guiding schedule of selection process is outlined below:
No
Date
Activity Description
1
By 22 September 2024
Submission of expression of interest, application package as per the TOR
2
27 September 2024
Selection of consultant
3
07 October 2024
Submission of inception report to SOS Children’s Villages, after desk review of relevant documentation and kick-off virtually with designated focal person and assessment of needs from participants through virtual means.
4
14 October 2024
Submit Training module, presentation slides, and all other relevant training materials in editable formats
5
21 October 2024
Deliver face to face HR Strategic Leadership training in person.
6
04 November 2024
Feedback report submitted to SOS Children’s Villages capturing the learning journey, key contents, discussions and lessons learnt and action plans.
Requirements
SOS Children’s Villages-ESAF is looking for an international/national consulting firm to develop and conduct Strategic HR Leadership training phase II for HR Managers and professionals in the member association
Applicant firms will be shortlisted based on their expression of interest, technical and financial proposal. Among others, the marking system will look at the following:
Must have a strong background in human resources management and organizational development.
Must have facilitated similar (strategic HR management, strategic HR Leadership, etc.) trainings to HR professionals and senior level HR managers organized by or for an international organization;
Previous experience in Africa (advantageous if the experience is particularly in Easter and southern Africa context)
Presentation and report writing skills and fluency in English both written and verbal communications.
Strong facilitation and communication skills
Master trainer certification from recognized institution will be an advantage
Valid certificate of consultancy services;
Valid Tax Registration Certificate (indicating TIN and VAT Number);
Full and accurate physical, postal, telephone, and email addresses.
N.B. individual applications shall not be considered
Submission Procedures
General Information
Applicants must submit all the required documents below
Price quotations must be quoted in US Dollars and submitted in English in a separate form – password protected. Passwords will be released only upon request from the procurement committee at a later stage. Submitting financial quotation without password protection will result in disqualification of submission.
Subject line of the application e-mail must be: “training on Strategic HR Leadership II SOS Children’s Villages East and Southern Africa (ESAF)”
Taxes and payments: As per the applicable regulation:
Interested and qualified consulting firms are invited to submit:
Technical Proposal containing
Company profile and consultants/trainer CV;
Training contents and module details and methodology to be applied;
List of at least three main clients who received similar training (references may be requested later on);
Other information that is relevant.
Financial Proposal
Service Fee including applicable tax. Financial proposals must show details of the training fee and other costs and be submitted protected with passwords. Passwords will be released from applicants only upon request from the procurement committee at a later stage. Note that submitting financial quotation without password protection will result in disqualification of submission.
Copies of licenses (professional and business licenses) issued by the respective government body;
Copies of tax registration (TIN, VAT registration number)
General Provisions
SOS Children’s Villages International Eastern and Southern Regional Office Reserves the right to:
Undertake reference, credit and other checks, and by responding to this request for quotation, the service provider hereby gives SOS Children’s Villages International consent/authority to conduct such checks.
Withdraw this request for quotation and/or amend the terms of reference by notice in writing (email or posting on the website) to only shortlisted bidders who responded to this call prior to the closing date.
At its sole discretion, award of the contract based on the best value for money, experience and qualification of consultant, the number of proposed days, daily rate, environmental, and social benefits (if applicable), in addition to other requirements.
To negotiate prices or rates based on available budget as part of the contracting processes.
Selected consultant will be required to sign a service contract in adherence with the organizations policies ad regulations.
Your proposals should be marked “training on Strategic HR Leadership” SOS Children’s Villages East and Southern Africa (ESAF) and Applicants MUST copy both these email addresses in their application – yohannes.demissie@sos-kd.org and Stephen.Muthui@sos-kd.org .
Application Deadline
All applications must be submitted by 22 September 2024 before 11:30:PM East African Time.
Annex 1
Bid submission / identification form
This bid form must be completed, signed and returned to SOS Children’s Villages International ESAF. Bids have to reflect the instructions described in the Terms of Reference. Any requests for information regarding this Terms of Reference shall be sent jointly to and stephen.muthui@sos-kd.orgyohannes.demissie@sos-kd.org
The Undersigned hereby offers to supply the services specified in the TOR at the price indicated in the Price Schedule Form (Annex 5.2).
Offering service for Company / Institution name.
SOS Children’s Villages International
Address, Country Telephone Website
Date of establishment (for companies)
Name of legal representative (if applicable) contract person’s name
Contract Person’s email
Type of company: Ltd. Other
Number of staff participating in the training consulting project
Signature and Stamp
Annex 2
Price Schedule form
The financial proposal needs to include all taxes.
Daily rate: ____________
Activity: Please copy all main activities from technical proposal
Number of days
Price per activity
1
2
3
4
Total price
Payment will be made only upon SOS Children’s Villages ESAF acceptance of the work performed in accordance with the described deliverables in the TOR. Financial proposals should include proposed stage payments. Payment will be effected by bank transfer in the currency of billing and is due 30 days after receipt of invoice and acceptance of work.
This proposal should be authorized, signed and stamped
________________
(Name of Organization)
Name of representative
Address:
Telephone/Email
Annex 3
Technical proposal
Name of organization/firm/independent consultant
Name of contract person for this proposal (for organization/firm
Adress:
Phone
The technical bid should be concisely presented and structured in the following order to include the following information listed below.
High level proposed methodology and timeline for the desired Leadership development programme:
Review proposed contents and make modifications (if required), list all proposed contents/training agenda and content schedule • Develop work plan with timelines in accordance with this ToR. Confirm availability for the proposed training dates.
Qualification and expertise of the consultant submitting proposal
CV or of the main trainers/ capacity building consultant
Previous experiences (relevant to ToR)
Description
(services and products provided to the clients relevant to the current ToR).
Client
Date of assignment (from/to)