Functional Responsibilities

Summary of Key Functions

1. Project Delivery and Performance
2. Procedures
3. Monitoring and reporting
4. Stakeholder engagement
5. Quality assurance
6. Knowledge management and innovation
7. Personnel management

1. Project Delivery and Performance

Under the direct supervision, guidance and direction of the Senior Project Manager (SPM), the DPM shall:

1. Develop, complete and update implementation of Project plan(s)  and quarterly plans
2. Implement the approved plans (including the establishment of milestones) within tolerances set by the Senior Management/Project Board;
3. Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into the project life span;
4. Oversee the teams to ensure  the production of the required outputs, taking responsibility for overall implementation progress and use of resources and initiating corrective action where necessary;
5. Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Project Plan;
6. Oversee the liaison by the various teams with any external suppliers or account managers, and coordinate external liaison;
7. Advise the Senior Project Manager of any possible deviations from the plan and possible corrective actions;
8. Manage acceptance and delivery of work packages;
9. Review and approve the invoicing and progress verification of works, payments certification, procurement, managing construction companies, construction sites and dealing with Government authorities and other stakeholders.
10. Monitor project progress, through the monitoring team, ensuring that work packages are being executed properly
11. Control project and work packages changes;
12. Accept works, goods or services delivered by suppliers;
13. Lead contract management duties including supplier performance evaluations;
14. Lead the review of project proposals including technical and economic components;
15. Lead and oversee the planning and implementation of community support through implementing partners;
16. Oversee and coordinate the development and implementation of systems for internal control that ensure compliance with contractual terms and conditions, in collaboration with the procurement team.
17. Act as the Employer’s Representative within the FIDIC works contracts.
18. Identify, and anticipate in a timely manner, potential risks and issues and advise on mitigating measures to the Senior Management/Project Board so that maximum benefit to partner(s) and other stakeholders is achieved.
19. Identify and report to the supervisor potential new business opportunities for UNOPS.

1. Procedures:

1. Oversee and coordinate the compliance with all organizational policies and specifically the Project Management Manual;
2. Prepare/adapt all relevant plans for approval by Senior Management/Project Board;
3. Manage the reporting obligations defined in the Legal Agreement(s) and Project  Plan;
4. Oversee the drafting of the requirements for procurement processes. Support evaluating submissions received, if appointed to the evaluation team;
5. Oversee the effective implementation of corporate directives, guidelines and strategies, and establishment of relevant management targets, as well as monitoring of achievements and results.
6. Oversee and coordinate the interactions and management of contractors, grantees  and suppliers according to the needs and requirements on site;
7. Provide support and guidance to the grantees and assists in resolving site problems, as necessary;
8. Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time;
9. Manage expenditures against the budget (based on accurate financial reports);
10. For project closure purposes, support the formal handover of the project to the engagement closure manager;
11. Support project audit activities, including planning, preparation and coordination during the audits and follow-up on audit observations/recommendations;
12. Conduct and supervise Health & Safety, Social & Environmental (HSSE) issues and concerns, including application of UNOPS standards for HSSE;
13. Performs HSSE management and inspections and maintains the required records;
14. Perform other duties as may be assigned by the SPM.

1. Monitoring and reporting:
   1. Support the Senior PM in the preparation and issuing of regular project and/or financial reports in accordance with Partner and UNOPS legal agreement requirements for reporting;
   2. Oversee and review grantee and contractor g compliance with contracts specifications and ensure that contractors and suppliers comply with their work plans to complete work with specified scope of work, time frame, and budget;
   3. Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality)
   4. Maintain diaries and progress reports as required by the organization’s standard procedures;
   5. Provide routine oversight and analysis of delivery data within the one UNOPS Project (OuP – internal system) dashboard system;
   6. Ensure all project team members track and regularly update milestones and targets for the duration of projects’ life span.
   7. Assess the work activities of contractor/s, measure completed works and make recommendations to the Senior Project Manager for progress payments to contractors.
   8. Review and endorse any design changes that are processed by other parties, and recommend them to SPM for implementation
   9. Assist in building and developing capacity of other technical personnel in construction techniques including good practices and troubleshooting methods
   10. Provide technical advice and assistance to contractors to ensure that economical and quality materials are purchased
   11. Monitor the implementation of the works by conducting site visits and provide guidance for improvement and good results.
   12. Any situation that may require decision making, which will involve variation and or additional cost shall be brought to the notice of SPM with details of issues encountered at site and appropriate recommendation;
   13. Hold ownership of UNOPS assets at the construction site.

1. Stakeholder engagement:
   1. Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies;
   2. Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders;
   3. Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications;
   4. Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs.

1. Quality assurance:
   1. Develop the project QA strategy and plan
   2. Build capacity in the team to undertake QA
   3. Ensure the project meets the QA requirements
   4. Work with internal stakeholders to ensure the projects complies with audit requirements;
   5. Work with procurement/purchasing staff to ensure effective interface with suppliers’ quality systems;
   6. Check all laboratory reports, operation and maintenance manuals, and keep records and report to the SPM accordingly;
   7. Coordinate quality reviews of project documents and deliverables;
   8. Provide quality control for management outputs (project documents, plans, reports, etc.).

1. Partnerships and Coordination:
   1. Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff;
   2. Actively interact with other Project Teams (PT) and the wider PT community to share case studies, lessons learned and best practices;
   3. Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice;
   4. Research and logging of lessons learned throughout the project life span;
   5. Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.

1. Monitoring and Progress Controls
   1. Lead and motivate the project team;
   2. Ensure that behavioural expectations of team members are established;
   3. Ensure that performance reviews are conducted fairly, accurately and timely;
   4. Select, recruit and train team as required and take into account gender parity, diversity and inclusion objectives;
   5. Ensure safety and security for all project personnel and comply with UNDSS standards;
   6. Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassment, sexual harassment and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.

Education/Experience/Language requirements

Qualifications and Experience

a.  Education

• Master’s Degree in Engineering or similar field is required.
• A Bachelor’s Degree in Engineering or similar field with an additional 2 years of relevant work experience may be considered in lieu of the Advanced University Degree requirement.
• PRINCE2 Practitioner Certification – an asset.
• A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.

b. Work Experience 

• Minimum 5 years (or less depending on academic credentials) of relevant progressive experience in managing infrastructure projects or water supply projects, or renewable energy projects, with focus on monitoring, reporting, development and coordination in either public or private sector organizations;
• Proven experience of project implementation in close collaboration with government authorities preferred;
• Previous work experience with the UNOPS or any of the United Nations agencies is preferred;
• Knowledge of UN/UNOPS rules and regulations is an advantage.

c.  Languages

• Fluency in oral and written Dari, Pashto, and English is required.

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