Driver / Administrative Clerk – UNDP Moldova/PRIM Project

Office/Unit/Project Description

The Swiss-UNDP project “Resilient, Inclusive Markets in Moldova” (PRIM) is set to contribute to the promotion of integrated approaches to inclusive and sustainable local economic development and employment creation, in partnership with ILO and SDC, targeting both local populations, as well as returning migrants and refugees.
Previous and ongoing SDC – UNDP efforts to address the positive impact of migration and engage migrants in local socio-economic development, along with design and piloting of local economic developments models and partnerships shaped a favorable enabling environment to expand the current work and take it to another level. In this context, Moldova has a number of comparative advantages that can be harnessed to steam up the growth, broaden its geography, and make it more socially inclusive.

In order to do so, UNDP Moldova will further advance the successful LED interventions by scaling up the focus from local to (micro)-regional, while at the same time leveraging revenue generation, strengthening business support services and value chains to increase the competitiveness of local economy, retention of human capital and facilitate local socio-economic development.

The role of the SMEs, including owned and led by migrants, is crucial, being potentially the most efficient transmission between the economic growth and welfare of the employed persons, particularly in the remote rural communities and small towns. Also new political and socio-economic development required new approaches, taking into consideration the need to build more resilient, inclusive, and innovative local communities and local markets.
Hence, the strategic goal of the PRIM project is to enhance the SMEs-based sustainable economic development and promote equal access to decent work at the local and (micro)-regional levels, targeting both local populations, as well as returning migrants and refugees. It leverages the enhanced multi-stakeholder cooperation, improved business support services and complementary regulatory frameworks at the level of individual communities and micro-regions.
The Project will enhance sustainability of the results from the previous efforts supported by the Swiss Government, shape them to new political and socio-economic developments, by embracing and promoting relevant policy and community-action innovations and by ensuring engagement of all relevant stakeholders in the design and implementation of local development solutions for building responsive institutions, inclusive economy, and resilient communities.
In light of the regional security environment that is expected to remain turbulent even in the most optimistic scenarios, the Project is intended to bring a valuable contribution to the triple humanitarian-development-peace nexus at the local/regional level.

The strategic goal of the PRIM project is to enhance the inclusive, competitive, and sustainable economic development, and promote equal access to decent work at the local and (micro)-regional levels, by leveraging the enhanced multi-stakeholder cooperation, improved business support services and complementary regulatory frameworks.

The Project targets three interrelated Outcomes.
As part of Outcome 1, policy and institutional frameworks create an empowering environment for inclusive and sustainable economic development in the targeted economic sectors.
The Outcome 2 assumes that local/regional communities including private sector representatives, meaningfully cooperate in cluster formats to enhance value chains and improve their competitiveness.
As part of Outcome 3, the people of Moldova, especially women, youth, returning migrants and refugees, will benefit from improved economic opportunities in the pilot micro-regions. As part of Outcome 3, the people of Moldova, especially women, youth, returning migrants and refugees, will benefit from improved economic opportunities in the pilot micro-regions.
Scope of Work

Summary of key functions:
The Driver/Administrative Clerk will ensure, in line with the Project scope, the provision of the following administrative support services:

Clerical support

• Provide support to the Project Finance Analyst in performing registry-related duties;
• Distribute the Project correspondence, materials, and documents;
• Provide logistical support to the Project team with respect to local visits, organization of events, and arrangements for Project personnel/ consultants;
• Assist the Project Finance Analyst in obtaining quotations for vehicle repairs/servicing;
• Be responsible for the Project office security and perform minor maintenance works;
• Provide support in overseeing the Project’s asset inventory;
• Undertake other clerical duties as assigned.

Transportation support

• Provide reliable and safe driving services by
  a) driving the Project vehicle(s) for the transportation of UNDP/Project staff, as well as other stakeholders/visitors;
  b) delivery / collection of mail, documents, cargo, and other Project-related items;
• Provide support for visa and customs formalities arrangements, when required;
• Ensure proper day-to-day maintenance of the assigned vehicle(s), via timely minor repairs, arrangements for periodic maintenance and cleaning/washing;
• Maintain accurate vehicle logs, prepare monthly summaries of fuel consumption and report to the Project Finance Analyst and/or Project Manager;
• Ensure the availability of all vehicle-related documents/ supplies (including insurance, logs, office directory, maps, first aid kits, necessary spare parts, etc.);
• Ensure that all relevant UNDP rules and regulations are met during national and international trips.

Institutional Arrangement

Summary of Key Functions:
Under the overall supervision of the PRIM Project Manager and under the guidance and direct supervision of the Project Finance Analyst, the Driver/Clerk shall contribute to an efficient implementation of the project activities via administrative support (clerical and driving), anticipating and contributing to resolving project-related issues.

The Driver/Clerk will apply a client-oriented approach consistent with UNDP rules and regulations.
The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies, and strategies, as well as implementation of the internal control systems.

Core Competencies

Cross-Functional and Technical Competencies:

Business Development 
Ability to represent UNDP and productively share UNDP knowledge and activities; advocate for UNDP, its values, mission and work with various constituencies.

Administration & Operations/Vehicle management
Knowledge of policy & procedures on fleet management

Business management/Resource Management   
Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity

Administration & Operations/Registry & correspondence management
Ability to collect, register, maintain and deliver mail and UNDP pouch; ability to manage archives

Customer Satisfaction/Client Management   
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. · Provide inputs to the development of customer service strategy. · Look for ways to add value beyond clients’ immediate requests. · Ability to anticipate client’s upcoming needs and concerns

Administration & Operations/Documents and records management   
Overall document (hard or electronic) management; registry and retention policy including storing and archiving

Minimum Qualifications
Secondary Education with a valid driver’s license is required.

Minimum years of relevant work experience
A minimum of 3 years (with high school diploma) of relevant work experience as a driver with a safe driving record is required.
Experience in administrative/clerical work, preferably in an international organization is desired

Required skills
Valid driver’s license (category B) with experience in short and long road driving.
Proven experience in similar positions in UN Agencies will be considered an advantage.

Desired skills in addition to the competencies covered in the Competencies section
Openness to change and ability to manage complexities.
Commitment to UNDP mission, vision, and values.

Required language(s)
Fluency in oral and written English and Romanian
Knowledge of one or more minority languages relevant for Moldova, including Russian, Romani, Gagauzian, Bulgarian, Ukrainian and sign language, is an asset.
Required documents

• Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors.
• A cover letter (max. 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
• Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns, or other materials.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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