Organization: UNDP – United Nations Development Programme
Location: Juba
Grade: Level not specified – Level not specified
Occupational Groups:
Administrative support
Logistics
Transport and Distribution
Closing Date: 2024-06-12
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP works in about 170 countries and territories, helping to eradicate poverty, reduce inequalities and exclusion, and build resilience so countries can sustain progress. As the UN’s development agency, UNDP plays a critical role in helping countries achieve the Sustainable Development Goals.
UNDP has an important role in supporting health outcomes by supporting countries to address the social, cultural and economic determinants of HIV and health, in partnership with UN entities and other organizations. This is done through UNDP’s core work in reducing inequalities and social exclusion that drive HIV and poor health, promoting effective and inclusive governance for health, and building resilient and sustainable systems for health. UNDP also contributes through its coordinating and convening role in bringing together multiple partners and resources at national and local levels.
As a trusted, long-term partner of The Global Fund, UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient (PR) and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP’s portfolio management approach and providing technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies and regulatory frameworks, and building capacities across key functional areas, including financial management, health information systems, procurement and supply chain management. Within the HHD Group, the Global Fund Health Implementation Support Team (GF/HIST) is a dedicated team providing support to UNDP Country Offices implementing health and development programmes. UNDP’s partnership with The Global Fund, makes a vital contribution to UNDP’s Strategic Plan, the 2030 Agenda for Sustainable Development, the SDGs and the pledge to leave no one behind.
In South Sudan, UNDP has been the PR of the Global Fund grants on behalf of the Government of South Sudan since 2004. Since then, working in partnership the Ministry of Health and national stakeholders, technical partners and donors, UNDP has been managing the Global Fund HIV, TB and Health Systems Strengthening grants in South Sudan. UNDP is also the main PR for the Global Fund Covid-19 Response Mechanism (C19RM) launched in April 2020, focusing on pandemic preparedness. The Global Fund grants are aimed at providing TB and HIV services, building resilient and sustainable systems for health.
UNDP South Sudan is seeking to recruit a Driver to support the Global Fund Programme Management Unit.
Duties and Responsibilities
Under the guidance of the Finance Specialist, the Driver provides reliable and safe driving services ensuring high accuracy of work. The Driver demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact, and the ability to work with people of different nationalities and cultural backgrounds. The Driver provides driving services to the Programme Management Unit, the Riverside Central Medical Warehouse, the Global Fund Country Team, and any other officials as requested.
Due to the complexities of managing the Global Fund grants, the TOR for the Drivers for the Global Fund Programme have been extended since 2016 to support the function of the Logistics, Administrative and Assets Management Functions.
Duties and Responsibilities
Provision of reliable and secure driving services
Drive office vehicle for the transportation of authorized UN staff;
Deliver and collect mails, documents and other items to/from Government offices, UN Offices and other institutions;
Meet and pick/drop official personal and visitors at the airport including, visa and customs arrangements when required;
Verify that passengers wear seatbelts and facemasks at times when in the vehicle;
Ensure all immediate actions required by rules and regulations are taken in case of involvement in accidents;
Ensure vehicle comply with Minimum Operating Security Standards (MOSS).
Cost-saving through proper use of the vehicle
Ensure cost-saving by driving responsibly;
Maintain daily vehicle logs, daily mileage, gas consumption, oil change, servicing, greasing and repairs;
Provide inputs to preparation of vehicle maintenance plans and reports.
Provide day-to-day maintenance of the assigned vehicle
Ensure that the official vehicle is kept clean and is always in good working conditions;
Make minor repairs and arrangements for major repairs;
Change oil, check tires, check brakes and timely washing of the car.
Maintain and ensure availability of all required documents/supplies
Maintain and ensure availability of all required documents/supplies including, vehicle insurance, vehicle logbooks, office directory, map of the city/country, first aid kit and necessary spare parts in the assigned vehicle;
Ensure all immediate actions required by rule and regulations are taken in case of involvement in accidents.
Extended TOR for the Global Fund Programme Drivers
Travel bookings Management
Prepare passenger booking request forms for all travels – once done, obtain UNDP introduction letters and RRC introduction letters from the Administrative Assistant
Submit bookings and introduction letters for signatures/approval
Submit bookings to UNHAS
Distribute tickets to UNDP Staff and Government counterparts
Assets Management
Provide support in assets management – receiving, inspecting and tagging of assets
Provide support in loading and offloading assets
Manage and organize maintenance for PMU IT Equipment and general equipment.
Administration
Assist the Unit in filing – this to be monitored by each functional head to ensure that the right documents and files are being updated
Assist in photocopying and scanning of documents for filing
Staff leave monitoring is assigned
Competencies
Core Competencies
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Cross-Functional & Technical Competencies
Thematic Area Name Definition
Cross-functional Competencies UN policy knowledge – ethics Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity
Cross-functional Competencies Customer Satisfaction/Client Management Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. ability to anticipate client’s upcoming needs and concerns
Technical Competencies Travel policy and procedures Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative
Core Behavioral Competencies Enable Diversity and Inclusion
Treat all individuals with respect, consider ethical implications and respond sensitively to all differences among people
-Fully accept and value all people, creating an inclusive environment
-Understand that inclusion is multi-faceted (e.g. race, gender, age, disability, culture, etc.)
-Understand and appreciate issues from the perspective of others.
-Treat everyone fairly and equally
-Demonstrate honesty and transparency
Core Behavioral Competencies Engage and Partner
Act in a way that demonstrates empathy and emotional intelligence, showing consideration for the needs and feelings of others
-Demonstrate and encourage teamwork and co-creation internally and externally to achieve joint objectives and results
Technical Competencies Ability to identify and organize action around mitigating and proactively managing risks
Cross-functional Competencies Effective Decision Making Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources
Required Skills and Experience
Education:
Secondary Education supplemented with a certificate from a Technical/Vocational School
Experience:
Minimum 3 years’ work experiences as driver in a recognized institution with safe driving records
Work experience in the United Nations, international NGOs or diplomatic missions is preferred
Adept in national driving rules and regulations, Skills in minor vehicle repair and mechanics
Basic computer literacy is required
Valid Driving License
Fluency in English, basic Arabic, and knowledge of local languages
Disclaimer
Important information for US Permanent Residents (‘Green Card’ holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications cription, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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