OBJECTIVES OF THE PROGRAMME

The objective of the WHO Bangladesh Country Office is to implement the Country Cooperation Strategy by supporting the Bangladesh Government in the formulation, implementation and evaluation of national health policies, strategies and plans and developing and managing WHO’s technical cooperation programmes. WHO provides guidance and technical support in organizing the humanitarian health response and in revitalizing the capacity of the health sector to rebuild and recover from emergencies inappropriate and sustainable ways. The Country Office develops a two-way collaboration with the Government of Bangladesh in support of their efforts of achieving national health goals; of ensuring the attainment of universal health coverage and of contributing to global and regional public health action by providing need-based technical assistance in national level policy formulation, setting norms and standards, improving knowledge dissemination and management, monitoring country health situation and building sustainable institutional capacity, to play a greater leadership role in different national level policy and technical forums. The overall Objective of the Administrative Unit within the Country Office is to provide core services in order to facilitate programme delivery in all aspects of administration & financial operations, including budget, HR Fellowships, Procurement, Security, Transport and Building Management ensuring efficient and smooth functioning of the Bangladesh Country Office. The Budget and Finance Sub-Unit will provide centralized quality financial control, accounting and budgetary support to the Bangladesh Country Office through monitoring financial and accounting data, analyzing and reporting and providing technical advice to enable effective management of funds in the most effective and efficient way possible.

DESCRIPTION OF DUTIES

Under the overall guidance of Administrative Officer and direct supervision of the Executive Associate (Budget & Finance), the incumbent performs a variety of finance and accounts related duties contributing to the smooth and efficient running of WCO BAN. Main duties of the position are listed below

1. Assists to prepare projection/budget for yearly WCO operational expenses, monitors financial status in GSM and prepares implementation status reports when required.
2. Payroll management of SSAs of WHO-BAN (SSA budget, IPO, SSA salary, overtime etc.), along with POC (Post Occupancy Cost) and insurance premium cost of SSA holders. Also manages UNV payments (GES PO), which includes invoice uploading and communicating with focal staff member of SEARO/HQ.
3. Ensures proper management of General Bank and Mobile Financial Services of central office and field offices.
4. Monitors and ensures action taken on the refunds of travel advance of SSA holders and recording in Cash Book.
5. Administers bank reconciliation with e-Imprest accounts (cash book 412) and Field Office reconciliation along with status of field-wise advance in details; also maintains Imprest accounts of USD or BDT; prepares Bank and petty cash payment voucher based on approved invoices.Generates/downloads reports from GSM/BMS and present them in easily readable form in excel worksheets. Prepares data and follows up material amongst others, related to the incumbent’s area of work.
6. Reviews General Ledger including T-Account & Journal entries through ERP system to correct accounting entries by communicating with Global Service Desk; analyzes the expenses based on Service Category Matrix.
7. Liaisons with local banks to clarify questions pertaining to official bank accounts and staff member accounts.
8. Monitors the closing balance as per SEARO guidance to avoid short or over closing balance.
9. Replaces other assistants in the unit during absence and perform any other task assigned by the supervisor

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education.Desirable: Training in book-keeping, accounting, and computer applications. University Degree in finance or accounting or administration and finance would be an asset.

Experience

Essential: At least five (5) or more years of progressively responsible experience in accounting, finance and/or budget activities.Desirable: Experience in UN/International Organization would be an advantage.

Skills

Thorough knowledge of general financial and accounting procedures. Knowledge on Mobile Financial Services Familiar with Bangladesh banking system. Knowledge of financial support issues and requirements and modern office procedures and practices. The incumbent keeps abreast of changes in procedures and practices, rules and regulations, and WHO organizational structure. Familiar with financial reporting criteria. Ability to draft correspondence. Update knowledge of office technology gained through technical training and work experience. Ability to build relationships with a variety of individuals across functions. Ability to handle work in a timely and accurate manner with tact and discretion, as required. Ability to maintain in-house courses, on-the-job training and/or self-training.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Bengali.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at BDT 1,790,360 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• For information on WHO’s operations please visit: http://www.who.int.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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