Requirements

Additional Requirements

• At least 3 years experiences in development sector: financial management, administrative tasks management, social compliance, managing government stakeholders etc.
• Have sound knowledge on VAT, TAX and SD costs for expenses as per BD government policies.

Key Relationships

• Country Representative – Bangladesh
• Director Programmes
• UK Programme Managers
• Psychosocial Support Advisor
• UK Programme Officer
• UK Director of Finance and Regional Finance Manager
• Healthcare Professionals
• Local NGO’s including ASHIC Foundation
• All Area Coordinators (Indirect)
• Government Departments
• Listed vendors

Responsibilities & Context

• Reporting to: Country Representative – Bangladesh
• Working days: Sunday – Thursday (9:00am-17:00pm)

Financial Management, reporting, and control

• Daily recording and posting of all transactions in the financial books/ accounting software package.
• Prepare monthly/quarterly project Budget vs Actuals (BvA) report and analysis; ensure respective budget holders understand the variance implications and how to respond to and manage them effectively.
• Ensure the security of all cash and fixed assets (e.g. regular cash and bank reconciliation, fixed asset and inventory physical checks).
• Ensure that all accounting source documents are accurately preserved in a timely manner and all financial activities are kept in a true and fair manner following BD government policy.
• Lead external audit process following rules and regulations of NGOAB and assist Internal auditors as and when required.
• Assist Country Representative in preparing budget forecasting.
• Ensure all staff account for advances in line with established policy and procedures and that all accounts are settled at the time of termination of service.
• Take appropriate steps to minimise the risk of fraud or theft.
• Ensure financial compliance for every transaction and that the organisation’s finance manual is always followed.

Accounting

• Manage the process of payments with supporting documentation to local vendors according to WCC policy (in accordance with the finance manual).
• Manage and oversee the preparation of vouchers for each expense and ensure that all necessary documentation is provided.
• Ensure compliance with WCC Procurement Policies and BD government rules and regulations.
• Ensure fund requisitions are completed in a timely fashion for all projects and arrange approval from the respective authorities.
• Maintain filling of all appropriate financial documents – bill, voucher, vendor contract, money receipt etc.
• Maintaining applicable VAT, TAX and SD costs for required expenses as BD government policies.

Administrative Management and Compliance

• Work with budget holders to estimate funds request on a timely basis to ensure resources are in place for carrying project activities.
• Assist with paying bills, dispersing monies as determined.
• Oversee the petty cash payments and required documentation.
• Prepare and distribute project staff salaries on time.
• Prepare monthly bank reconciliations and investigate reconciling items as appropriate
• Maintain smooth relationships with DC office and NGOAB office & assist in preparing FD-6 and relevant document preparation and submission for fund clearance.
• Ensure compliance with all donors, establishing grant management systems regarding reporting timelines and data. Also undertaking any donor due diligence and ongoing compliance issues.
• Ensuring all statutory payments are made on time and in accordance with local legislation.
• Preparing and submitting all statutory returns/reports in accordance with deadlines.
• Perform day to day administrative work and provide full administrative support to the Country Representative- Bangladesh.
• Maintaining staff profile properly and update after specific time interval.

Other

• Assist in the organisation of project activities, including training events, working group meetings, awareness creation and public engagements activities when needed.
• Ensure procurement processes are compliant with relevant legislation, followed by teams, and appropriate systems are in place to support effective working environment.
• Develop external relationships with appropriate contacts, e.g. DC office, NGOAB, external auditors, solicitors, bankers and statutory organisations.
• Keep abreast of changes in financial regulations and legislation and advise of any suggested improvements to ensure best practice at all times.
• Represent WCC in relevant meetings and events, upholding and maintaining the organisation’s vision, mission and values.
• Attend regular one to one sessions, service and staff meetings and any other relevant meetings as required.
• To take up training on issues relevant to your work in agreement with your line manager.
• Learn, practice and promote safeguarding issues among staff and relevant stakeholders.