Requirements

Additional Requirements

• Age 25 to 35 years

Required Experience & Other Qualifications:

• A minimum of three (3) years of progressively responsible experience in procurement and supply chain, administrative services or related area is required.
• Experience in development sector (Non-Government Organization)/INGO/UN will be an added advantage;
• Excellent computer skills, particularly in Excel & Word (MS Office in general).
• Good communication skills;
• Self-starter and good organizer;
• Transparent and independent;
• Honest, sincere and dedicated towards the organization.

Responsibilities & Context

The Centre on Integrated Rural Development for Asia and the Pacific (CIRDAP), an International Regional Organization invites applications from Bangladeshi nationals for the position of the Executive Officer (EA Level, Grade-3) for its Headquarter located in Dhaka, Bangladesh.

Recruitment Status: Temporary     

Division/Unit: Admin Unit

Duration of Assignment:

• Initially for a period of 06 (six) months.
• There exists the exciting potential for this position to transition into a permanent role, providing an opportunity for long-term growth and career development within our organization.

Key Responsibilities:

Under the direct supervision of the Head of Administration, the Executive Officer is responsible for carrying out the following duties and responsibilities:

• Procure both expendable and non-expendable items and services required for the efficient functioning of the office, including soliciting estimates, preparing cost comparisons, and processing purchase requisitions and orders.
• Receive and inspect all delivered equipment, supplies, and materials to ensure compliance with purchase orders and quality standards.
• Maintain accurate records of all purchase orders and follow up on outstanding deliveries or issues.
• Store management and manage stock levels and maintain proper records of store deliveries and disbursements.
• Oversee the maintenance and upkeep of the office premises; coordinate and supervise repair and maintenance activities.
• Supervise office drivers and vehicles and ensure appropriate use and maintenance of vehicles, prepare monthly reports on vehicle usage and fuel expenditures.
• Deal with the vendors and maintain a database and file records, issuing work order and work follow up.
• Arrange for the maintenance and repair of office equipment, maintain the records properly.
• Provide support on official meetings, events, workshops etc.
• Provide support for protocol-related activities, along with communication to civil aviation and airport.
• Assist on travel and hotel arrangements.
• Perform any other duties as assigned by the supervisor.