Organization: UNDP – United Nations Development Programme
Location: Sudan
Grade: Administrative support – Administrative Services and Support – Generally no need for Higher Education
Occupational Groups:
Accounting (Audit, Controlling)
Administrative support
Architecture, Building and Property Management
Closing Date: 2024-10-20
Background
The Department of Safety and Security (UNDSS) is responsible for providing leadership, operational support, and oversight of the United Nations Security Management System (UNSMS) globally. As a global leader in security risk management principles, UNDSS enables the safe and effective delivery of United Nations programs and activities in the most complex and challenging environments, while maximizing precious resources. To this end, the work of the Department is aligned under a clear mission, to enable United Nations system program activities through trusted security leadership and solutions. This is a unique opportunity to join a diverse, dynamic, and exciting organization gaining unique and valuable experience where security provides great value. Besides the opportunity to gain new skills and further advance security expertise, this position offers a fulfilling environment that gives you satisfaction by contributing directly or indirectly to peace and security, human rights, and the achievement of the Sustainable Development Goals. Simply, all humanity will benefit from your work. Together, we can make the world a better place. For more information on the Department, and how we make an impact on the world in enabling the achievement of SDGs, visit https://www.un.org/undss/.
UNDSS Sudan is supporting the UN Entities and International Non-Governmental organizations (INGOs) and International Organisations (IOs) so as to enable the conduct of humanitarian relief programmes. UNDSS seeks to fill a number of posts across Sudan. Successful candidates must be able to work within one of these locations. Additionally, successful candidates must be prepared to relocate to other parts of the country and travel on official business, based on evolving humanitarian planning in Sudan.
The position is locally administered by UNDP but financed by the United Nations Department of Safety and Security (UNDSS) through LCSSB. The contracts may be extended subject to the availability of funds, satisfactory performance, and a continuing need for the post. This position is responsible for assisting facilities management through vendors and suppliers.
Duties and Responsibilities
1- Responsible for supervising general building maintenance work performed by vendors and suppliers
Assist with facility risk assessment
Assist in managing health and safety issues
Supervise office furniture repairs
Supervise generator maintance and repairs
Assist with office improvement and site management
Be responsible for execution of all carpentry works.
Be responsible for all masonry works.
Carry out urgent minor welding works and fabrications
Be responsible for all painting work
Responsible for the duplication of keys
2- Maintain liaison and oversee vendors for fumigation, Heating, Ventilation and Air Conditioning (HVAC), painting and other maintenance services as needed
Organize the office and guesthouse for UN events.
Carry out tiling
Mount signage
Repair curtain blinds
Perform minor Civil/Construction
Carry out paintings (prepare painting surfaces by washing walls, repairing holes, or removing old paint, mixing, matching, and applying paints and other finishes to various surfaces)
Provide decorative and faux finishes
Assemble furniture, cabinets, shelves and other items and install them where designated
Inspect places and conduct repairs or maintenance
Maintenance for parking areas
Perform simple repairs on glass windows and doors.
Ensure maintenance of water supplies and generators
3. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning ofthe Office and the Organization
4. Institutional Arrangement
Under the guidance of the Chief Security Advisor/ Deputy Chief Security Adviser, and direct supervision of the Admin and Logstics Team, the Facilities Management Assistant provides reliable and safe facilities management services ensuring high accuracy of work. The Facilities Management Assistant demonstrates a client-oriented approach, a high sense of responsibility, courtesy, tact, and the ability to work with people of different national and cultural backgrounds. This position is supervising vendors and suppliers.
Competencies
Core
Achieve Results:
LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
Think Innovatively:
LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
Learn Continuously:
LEVEL 2: Go outside comfort zone, learn from others and support their learning.
Adapt with Agility:
LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
Act with Determination:
LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
Engage and Partner:
LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships.
Enable Diversity and Inclusion:
LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.
Cross-functional & Technical competencies
Business management
Customer Satisfaction/Client Management:
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
Admin and Operations
Building, facilities & office space management:
Knowledge and ability to facilitate the renovation and upgrade of offices including review of complex engineering/architectural drawings; negotiate technical agreements to ensure fully operational building infrastructure and services; design policy & procedure (POPP) for premises and facilities including space standards; manage premises and facilities; validate financial statement notes on leasehold data.
Business Management
Communication:
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Required Skills and Experience
Education:
Secondary Education is required.
A university degree in Business Administration, Public Administration, Finance, Logistics or any related field, will be given due consideration, but it is not a requirement.
Experience:
Minimum of 4 years (with secondary education) or 1 year (with bachelor’s degree) of progressively experience in administration, finance or logistics is required at the national or international level.
Required skills:
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
Desired skills in addition to the competencies covered in the Competencies section:
Previous experience in guest house management
High level of knowledge and expertise in generators and generator maintenance.
Familiarity with the host country’s safety regulations.
Familiarity with preventative maintenance operations.
Holds a valid driver’s license.
Experience working in the UN or other international organization.
Required Language(s) :
Good knowledge of English and Arabic is required.
Disclaimer
Important information for US Permanent Residents (‘Green Card’ holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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