Organization: Jhpiego
Location: Juba
Grade: Level not specified – Level not specified
Occupational Groups:
Operations and Administrations
Banking and Finance
Managerial positions
Closing Date:
Finance & Administration Director
Posted Date 2 days ago(7/30/2024 11:17 AM)
Job ID
2024-6298
Location
SS-Juba
Category
International Positions
Employment Status
Contingent Upon Award
Overview
Jhpiego seeks a Finance and Administration (F&A) Director to provide financial and administrative management for an upcoming USAID-funded HIV/AIDs project in South Sudan. The project will focus on improving equitable access to and use of quality comprehensive HIV prevention, testing, care, and treatment services for all South Sudanese, providing quality comprehensive services for key populations at the current locations and expanding as needed, and developing local partner capacity and preparing local partners to manage direct awards. It will operate over a five-year period. The F&A Director will provide financial and administrative management, overseeing all financial, contractual, information technology, human resources, and procurement aspects for the project. This position will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and USAID rules and regulations.
This position is contingent upon award from USAID. Qualified South Sudanese nationals are strongly encouraged to apply.
Responsibilities
Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID’s rules and regulations, and terms and conditions of the award
Oversee day-to-day coordination of financial activities ensuring cost efficiency
Administer and maintain the on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
Implement and oversee Jhpiego’s human resources and administrative procedures for project
Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices.
Manage district office start-up, operation systems, policies and procedures
Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Johns Hopkins University, and Jhpiego procedures and policies
Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required
Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
Facilitate external audits and ensure that financial records are properly maintained and readily available during audits
Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
Contribute to developing work plans and annual budgets for project activities and local office costs
Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor
Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions
Required Qualifications
Master’s degree in Business Administration, Public Administration, Finance, Accounting or relevant field
At least 9 to 10 years of experience managing grants or contracts of a similar scope of work and budget
At least 9 to 10 years of senior-level work experience with USAID or other donor-funded projects
At least 9 to 10 years of experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects
At least 9 to 10 years providing financial planning and management, human resources and procurement for projects in Sub-Saharan Africa
Previous direct supervisory experience of professional and support staff
Knowledge of USG cost principles, including USAID/PEPFAR regulations, GAAP accounting rules and grants contract management
Demonstrated experience organizing resources and establishing priorities
Subcontract or subagreement financial management experience
Knowledge of financing mechanisms – contracts and grants and their relevant terms and conditions
Experience developing and/or implementing finance and accounting policies, procedures and systems
Excellent verbal, written, interpersonal, and presentation skills in English
Experience hiring and supervising personnel
Demonstrated experience leading a capacity-building approach for CSOs, providing capacity building assistance at individual and organizational levels
Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID/PEPFAR, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
Excellent skills in facilitation, team building, and coordination
Ability to coach, mentor and develop financial and administrative capacity of project staff
In depth knowledge of financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
Ability to travel nationally
Preferred Qualifications
At least 9 years of experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects
Jhpiego offers competitive salaries and a comprehensive employee benefits package.
Please apply at www.jhpiego.org/careers
Applicants must submit a single document for upload to include: cover letter, resume, and references.
For further information about Jhpiego, visit our website at www.jhpiego.org
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
Jhpiego is an Affirmative Action/Equal Opportunity Employer
Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.
EEO is the Law
RECRUITMENT SCAMS & FRAUD WARNING
Jhpiego has become aware of scams involving false job offers. Please be advised:
Recruiters will never ask for a fee during any stage of the recruitment process.
All active jobs are advertised directly on our careers page.
Official Jhpiego emails will always arrive from a @Jhpiego.org email address.
Please report any suspicious communications to Info@jhpiego.org
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