Organization: UNOPS – United Nations Office for Project Services
Location: Addis Ababa
Grade: Junior level – LICA-8, Local Individual Contractors Agreement
Occupational Groups:
Operations and Administrations
Banking and Finance
Closing Date: 2024-05-15
Job categories Finance
Vacancy code VA/2024/B5333/28059
Department/office AFR, ETMCO, Ethiopia MCO
Duty station Addis Ababa, Ethiopia
Contract type Local ICA Specialist
Contract level LICA Specialist-8
Duration Ongoing Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’
Application period 02-May-2024 to 15-May-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
Under the overall guidance of the ETMCO Finance Specialist, the Finance Analyst provides a variety of specialized finance, accounting, and budget related activities ensuring high quality, accuracy and consistency of work.
Summary of key functions
Implementation of operational strategies
Budget preparation, monitoring and control
Cash management and treasury
Control of accounts and payments
Knowledge building and knowledge sharing
1. Ensures implementation of operational strategies focusing on achievement of the following results:
Full compliance with UNOPS Financial Rules and Regulations, the Finance Manual and Finance and Budget Technical Instructions in all financial transactions, recording, reporting, etc.
Routine monitoring of financial exception reports for unusual activities, transactions, and analysis of anomalies or unusual transactions with further actions if required.
Implementation of cost saving and reduction strategies in consultations with office management.
2. Ensures timely budget preparation and effective monitoring and control, focusing on the achievement of the following results:
Ensure that budgets are prepared in the right format with clearly written assumptions, within the required timeframe and with a high level of accuracy.
Coordination of the preparation of project budget; review of budget submissions, regular analysis and monitoring of expenditures against budget allotments and reporting on variances;
In coordination with the Finance Specialist to ensure compliance with UNOPS financial rules and regulations, financial policies and procedures and that project budgets and revisions are prepared in accordance with established procedures and budgetary guidelines of the funding agency; project budget-phasing is processed accurately and punctually.
Identification of administrative budgetary requirements; provision of guidance on guidelines for budget preparation.
Review and update of guidelines, procedures in light of changing circumstances or for the purpose of complying, streamlining and/or strengthening of existing financial and budgetary procedures.
Monitoring of budget implementation, expenditure levels against allotments and determination/recommendation of reallocation of funds when necessary.
Maintenance of the UNOPS Project Budget formulation system ensuring timely input and processing of data; With the cooperation and support of the Information Technology group, always ensuring the relevance of the system by updating and proposing changes to facilitate the financial management of projects and enhance financial reporting;
Flagging any potential risks to the Finance Specialist when required so that timely corrective actions can be taken.
3. Cash management and treasury: provides substantive review, contributions, and support towards achievement of the following:
Organization and oversight of cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management, timely accounting and reconciliation of all transactions, security for cash assets on site.
Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements; identification and recording of receipts for income application.
Provision of support to ensure efficient local banking arrangements and compliance with local financial and banking regulations;
Analysis of trends and forecasting of ETMCO cash needs with coordination of the program team.
4. Accounts and payments: ensures and is accountable for key elements of the following:
Ensuring full compliance with Financial Rules and Regulations and UNOPS procedures with regard to financial processes, financial records, reports, and audit follow-up;
Quality control of the account by performing ongoing review, analysis and reconciliation of accounts. Investigation of discrepancies and initiation of timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers..
Prior to further processing, reviewing payment requests for completeness and ensuring documentation is complete and information concerning the payment provided as required: proper accounting codes used, payment to sub-contractor/supplier is in compliance with terms and conditions of agreement;
Support the Finance Specialist in analyzing, developing and implementing the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in oneUNOPS ERP; construction payments, retention, VAT and balance sheet monitoring e.g. bank guarantee monitoring tools are duly prepared; travel claims and other entitlements are duly processed;
Control of the Accounts Receivables and follow up with internal/external stakeholders on liquidation of advances, deposits creation in ERP and their application to AR pending items.
Proper control of the supporting documents for payments; preparation of all types of vouchers; Pay Cycle and payments execution.
Ensuring of proper maintenance of the Office financial accounts; preparation of financial records, periodic statements, and reports as required;
Control and verifying of supporting documents for payments; preparation of all types of vouchers; execution of payments by the discharge of duties as Delegation of Authority 1 holder;
Monitoring/follow-up on the remittances and payments completion with due recording in accounting system;
Preparation of periodic accounts closure;
5. Knowledge building and sharing:
Provision support to the organization and conduct of training for the operations/ projects staff on Finance
Filing of lessons learned and best practices in Finance
Sound contributions to knowledge networks and communities of practice
Impact of Results
The Finance Analyst directly impacts the overall efficiency of the Ethiopia Multi-Country Office in financial resources management and success in implementing operational strategies. Accurate, thoroughly researched, and documented financial information and timely and appropriate service delivery ensure client satisfaction and enhance UNOPS’s credibility in the use of financial resources.
Education/Experience/Language requirements
Education:
Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field is required.
A Master’s Degree in Finance, Business Administration, or a related field is an asset.
Experience:
A minimum of two (2) years of relevant working experience in financial management and accounting is required.
Experience in preparation of financial reporting is an asset.
Experience in budget preparation and monitoring is desirable.
Experience using an ERP system is an asset.
Experience in the usage of Google Suite applications is an asset.
Language Requirements:
Fluency in written, reading and oral English is required.
Knowledge of another UN official language is an asset.