Organization: FAO – Food and Agriculture Organization of the United Nations
Location: Dhaka
Grade: Consultancy – Consultant – Contractors Agreement
Occupational Groups:
Operations and Administrations
Banking and Finance
Closing Date: 2024-10-17
IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
Organizational Setting
FAO Bangladesh established the Cox’s Bazar programme and field office in 2017, after the influx of Rohingya refugees from Myanmar. The field office implements projects under two workstreams, namely food security and livelihood and natual resource management, in support of both Bangaldeshi host and Rohingya refugee populations in the Cox’s Bazar subdistricts of Cox’s Bazar Sadar, Ramu, Teknaf, and Ukhiya. FAO Cox’s Bazar works with government partners, other UN organizations, and development partners and is an active stakeholder in intersector programming and interventions.
Reporting Lines
The Finance and Operation Specialist is under the overall supervision of the FAO Representative in Bangladesh, general supervision of the Emergency and Resilience Programme Coordinator and Head of Field Office in Cox’s Bazar, direct supervision of the International Project Operations Specialist, and works closely with technical experts and support teams in Cox’s Bazar and the Country Office in Dhaka.
Technical Focus
The Finance and Operation Specialist will provide day-to-day operational support to and ensure efficient and timely project implementation of Cox’s Bazar programme and projects.
Tasks and responsibilities
• Manage financial, procurement, and logistics activities for the entire Cox’s Bazar programme
• Review and process supporting documents for and prepare DVs
• Create invoices on GRMS
• Reconcile payments against DVs
• Manage operational cash advances and petty cash
• Monitor project expenditures, commitments, and balances
• Review and certify the service providers comply with the terms of the agreements
• Review planned activities of and requests from project teams to ensure they are in line with project documents and approved work plans
• Provide operational support on implementation of programme and projects in the Cox’s Bazar Field Office
• Support the International Project Operations Specialist on project budget preparation and revisions
• Support the International Project Operations Specialist on project operational and financial closure
• Support the preparation of contracts, letters of agreement (LOA), concept notes, terms of reference, technical specifications, and other documents
• Support the preparation of terms of reference, vacancy announcements, contract supporting documents, contract extension for human resources
• Participate in the preparation of annual work plans and project and activity budgets
• Review travel, work, and procurement plans on a quarterly basis and ensure they are in line with the organization rules and procedures
• Support the project teams in monitoring LOAs and contracts
• Support project field missions and in-country missions
• Participate in coordination meetings (e.g., interagency Operations Management Team meetings), as delegated by the International Project Operations Specialist and/or Head of Field Office in Cox’s Bazar
• Support the planning, organizing, and coordination of meetings, workshops, trainings, field missions, and other similar project activities, in close coordination with the project staff
• Perform any other functions that may be assigned
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree finance, business administration, project management, development, or related discipline
• Minimum of 7 years of relevant work experience in project planning and management, financial administration, budget management, quality assurance and reporting, or similar
• Previous experience with the United Nations or other international development organizations preferred
• Working knowledge of English and Bangla
• Bangladeshi national
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Proven track record of successful teamwork, good presentation/facilitation skills
• Excellent verbal and written communication skills in English required
• Ability to work independently and with minimum supervision
• Self-motivation, willingness to learn and strong work ethics in a multi-disciplinary team environment.
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT