Requirements

Additional Requirements

• Age at least 18 years

• 1. Essential previous working experience of at least two years in relevant jobs.
  2. Desirable experience in MSF or other NGOs in developing countries.

Responsibilities & Context

Accountabilities

1. Implementing cash management procedures in order to ensure the highest control and security, assisting the Project Fin Manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
2. Processing the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity
3. Carrying out all accounting tasks and activities, classifying, preparing and filing of all accounting pieces in ac-counting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.
4. Following up of all expiring rental contract dates and inform the Administration Manager to leave enough time to arrange a renewal or look for some other alternative.
5. Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project Finance Manager in translating documents into local language and assisting in meetings upon request.
6. Any other administrative task delegated by the Project Finance Manager.

MSF Section/Context Specific Accountabilities

1. Assisting with the preparation of salary payments as required.
2. Prepare, control and monitor cheque payments and bank transfers, and record transactions in the accounting system, ensuring all documentation and authorizations required to support entries are provided.
3. Calculate relevant taxes (e.g., VAT and AIT) on payments made by cheque/bank and record payables in an accurate manner in the accounting system.
4. Perform monthly reconciliations before closing the monthly accounts, manage bank reconciliations and monthly bank statements if applicable.
5. Introduce all cheque request and ensure their payment
6. Prepare challans on a monthly basis for payment to the local tax authorities.
7. Assist with the food pot calculation process (if applicable), including the booking of entries for expat subaccount contributions.
8. Check the conformity of all payment documents (eg: Invoice….) before payment