About First Emergency – International Medical Aid (PU-AMI)

PU-AMI (known globally as Première Urgence Internationale, PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. PU-AMI’s teams are committed to support vulnerable communities and populations, those marginalized, hit by conflict, natural disaster or economic downturns. PU-AMI’s main objective is to contribute to reduction in morbidity and mortality, and provide emergency relief to those in immediate need in order to help them regain their dignity.

Afghan mission is the oldest of PUI missions, with the first medical intervention launched in 1979 just after the Soviet troops crossed the country’s borders. PU-AMI teams currently deliver the integrated health care, combined with nutrition, psychosocial support; water, sanitation and hygiene (wash), as well as trauma services. The organization implements projects mainly in eastern parts of the country, and increasingly in the South-East Region. Since the COVID-19 outbreak in 2020, PU-AMI has also positioned itself as one of the main actors in preparedness and response to the pandemic, implementing health and wash-cantered activities at health facilities and community level in Kabul and beyond.

Globally, PUI provides assistance to around 6 million people in 23 countries and across 5 continents: Africa, Asia, Middle East, Latin America, and Europe.

PUAMI , known globally as PUI, is a non-governmental, non-profit, non-political, and non-religious international aid organization.

PUAMI teams  are committed to supporting and assisting vulnerable communities and populations that have been isolated by conflict, natural disasters and economic downturns. PUAMI’s main goal is to help reduce mortality and provide urgent assistance to restore dignity and self-respect to those in urgent need.

 The Afghanistan mission is the oldest of the PUI missions , beginning with the first intervention in the health sector in 1979, just after Soviet forces crossed the country’s borders.

PUAMI teams are currently providing integrated health care with nutrition, psychosocial support, water, sanitation and hygiene (WASH), and trauma services.

 This department mainly implements projects in the eastern part of the country and increasingly in the southeastern regions of the country since the outbreak of the Corona virus in 2020.

PUAMI  has also established itself as a key player in pandemic preparedness and response – implementing health and WASH activities at the health facility and community level in Kabul and beyond.

 Globally, PUI helps 6 million people in 23 countries across 5 continents: Africa, Asia, the Middle East, Latin America, and Europe.

General Responsibilities:

5. Cash flow Management
5. Tax Management
5. Archiving

Objective 1 : Cash Flow Management

Activities /Main duties :

• S/he ensures the cash supply from the Bank.
• S/he responsible for the cash box
• S/he makes sure that no expenses whatsoever are made without prior authorized signatures in the proper formats for all prior authorized signatures (expenses orders / purchase orders).
• S/he makes sure that all the forms regarding admin procedures are correctly filled before payment.
• S/he ensure the petty payments to suppliers, operational advance payments and salary advances.
• S/he records all the expenditures in the cash book. Cash balance must be reconciled with cash book on a daily basis, with physical cash count. The cash situation should be reported on a daily basis to the Supervisor. Any discrepancy in cash must be immediately reported to Supervisor.

Objective 2 : Advances and SAGA entries

Activities /Main duties :

• S/he keep a clear and ordered record of all advances. Make sure no unauthorized person receives a cash advance.
• S/he makes sure the advanced amount matches with purchase/expense orders and no advance whatsoever is not just justified after a period of five working days from the day the advance was taken in the office. In case of delay, the Supervisor should be immediately informed and corrective measures enforced.
• S/he marks all invoices on the day of payment and files all invoices on PU-AMI vouchers and according to the numbers set by Saga software.
• S/he prints all the vouchers from SAGA and attached them to invoices, on monthly basis.
• S/he is responsible of the good financial codes on all order forms.
• S/he assists finance officer in case of audit of projects

Objective 3 : Tax Management

Activities /Main duties :

• S/he assists finance officer in preparing of tax reports to be shared with Kabul office on monthly basis.
• S/he is responsible to arrange the required data from other departments i.e. Logistics/HR for tax reports.

Objective 4 : Liaison with Local Authorities and Field

Activities /Main duties :

• She/he liaises with the Ministries for the PU-AMI related reports.
• S/he liaises with the Bank for all transfers and salary payments document submissions only, withdrawal of cash to office safe, and receiving cheque books
• S/he assists finance officer for cash projection related issues.

Objective 5 : Archiving

Activities /Main duties :

• She/he gathers monthly hard accountancy documents as per the deadline, makes required double check and corrections and gives feedbacks to the concerned people.
• She/he follow the accountancy documents digitalization process
• She/he File and archive the hard accountancy and scanned accountancy
• She/he is responsible to send scanned archive every month to Kabul and hard archive upon 1^st movement availability to Kabul after completion of scan.

Objective 6 : Miscellaneous​

Activities /Main duties :

• Any other task assigned by the Finance Officer

Qualification/ Requirements Education and Requirements

• Education Degree: University degree in relevant field
• Work experience: at least 2 years’ experience in a similar position and relevant finance & accounting experience with NGO
• Knowledge and Skills: Knowledge in SAGA will be a real asset for the applicant, accounting procedure in NGO, good reporting skills ( MoE and MoF and etc)
• Language: Fluent in English, Dari and Pashto.
• Computer Skill: Expert with MS office
• Hard worker
• Excellent communication skill

Dear candidates,

To apply for this vacancy, please use the following link provided below:

https://forms.office.com/e/Px7iLTVE3v

If the link does not work by clicking on it, please copy and paste the link in the browser address bar.

While applying, if you faced any technical issues, please send only message to the below WhatsApp number: 00093708265988

Make sure to press submit at the end of the application.

Please note:

You are allowed to apply only before the closing date

Only the candidates who meet the mandatory qualifications/requirements will be considered for the longlist

A maximum of 15 best candidates from the ones who meet the mandatory qualifications/requirements (longlist) will be invited for a technical test (shortlist)

If you are not invited for a technical test within a month’s period of time, please consider that your application was not considered for this vacancy.

Female candidates are highly encouraged to apply!

Validated copies of academic certificates/diplomas will be requested only if called for an interview

Kind regards,

The PU-AMI HR Team

https://forms.office.com/e/Px7iLTVE3v

More Jobs:

Senior Project Manager at UNOPS

National Program Officer – Health at Aga Khan Foundation

Technical Associate – Livelihoods (Kandahar) at UNDP

Media & Communications Coordinator at Islamic Relief Worldwide Afghanistan