Requirements

Additional Requirements

• Age 25 to 60 years

This function requires the mastery of Personal, Social and Leadership Competencies (PSLC), Technical and Methodological Competencies (TMC) and Management and Strategic Competencies (MSC)

• Professional diploma or university degree in Administration, Finance field
• Knowledge of donor’s procedures is an asset.
• Knowledge of international humanitarian response and development work
• Good written and spoken English.
• Previous experience with an NGO in unstable context
• Previous experience in emergency response is appreciated.
• Ability to work in an intercultural environment.
• Flexibility
• Responsive, motivated, good communicator
• Ability to work under pressure.
• Management skills
• Office Pack + SAGA or similar accounting software

As well as the following specific « professional » competencies:

• Set and understand the legal, administrative and financial documents.
• Ability to track budgets and accountability.
• Ability to plan and respect deadlines.
• Ability to increase understanding of financial issues within the base.
• Ability to prepare, accompany and track financial audits.

Responsibilities & Context

Treasury management:

• Oversee the management of bank accounts: follow-up transfers, check balances.
• Supervise the management of safes and cash: available amount, balance checks, security instructions.
• Assess monthly (if needed monthly if not each 2 months) cash-flow needs for projects and bases and communicate cash requests to the coordination.
• Manage money transfers, bases cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.).

Accounting:

• Manage Tdh monthly accountancy closing and closing pack transmission to the coordination or HQ
• Supervise accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc.
• Communicate accounts on a monthly basis to coordination, respecting SAGA procedures and deadlines.
• Manage the presentation, circulation, filing and archiving of accounting and financial documents in conformity with procedures.
• Creation of budgets for importation in SAGA.
• Support Deputy Finance Coordinator and dep fin co in donors reporting
• Closely work with coordination finance team on FD7/6 preparation and reporting

Finance and Procedures:

• Support budget follow-up process: updating the CCP (allocation table) for the mission level and coordinates the update with Program Manager and Log base.
• Verify all contracts respect Tdh policy and supervise the follow up.
• Analyze gaps between planned budgets and actual expenses.
• Anticipate financial risks.
• Collaborate in formulating financial reports, development of new budgets for project proposals according to project needs.
• Collaborates in the update of the policies and tools for the mission (hard copies, cash policy and other monitoring tools).
• In coordination with Deputy Finance Coordinator, oversee donor procedures.
• Conduct monthly LFU, OFU and AHFU at field level.
• Report monthly LFU and OFU to the coordination team

Partnership management:

• Participate in the assessment of potential local implementing partners as well as in the writing of partnership agreements for the administrative and financial guidelines.
• Support local implementing partners on accounting issues and ensure that Partners’ list of invoices and all supporting documents are checked, in line with budget, donor’s guidelines, FD6/7 regulations and audit compliant.
• Conduct quarterly financial verification of the partners on-site.
• Ensure the capacity building of the administrative and finance teams of the local implementing partners.