Organization: DRC – Danish Refugee Council
Location: Nertiti
Grade: Junior level – Junior
Occupational Groups:
Operations and Administrations
Human Resources
Closing Date: 2024-09-24
Job description
Job title: HR and Administration Officer – National Recruitment
Employment category: Band H, National staff (non-management)
Reporting to: Area Support Service Manager
Location: Central Darfur/Nertiti
Authorization level: N/A
Period: 12 months
Overall purpose of the role:
Job Purpose: Ensure the smooth running of the office in relation to all administrative and human resources processes; ensuring that office administrative resources are used appropriately and in conformity with DRC/Donor Guidelines and policies.
Maintain confidential, accurate and up to date records of all staff (i.e. personnel information and management systems)
Maintain an updated Staff Database including tracking contract dates and extensions.
Ensure staff management and follow up for the office: record staff absences, overtime, holidays, contracts, contract renewals and end of contract documents and payments, explain policies to staff and implement procedures
Track staff leave and support Supervisors in ensuring leave planning is done
Maintain the HR filing system, including update of all paperwork
Prepare office payroll, tax and social insurance documentation on a monthly basis for checking and authorisation by Project Manager, and ensure timely payment of these
Facilitate and ensure a transparent and fair recruitment procedure in liaison with Labour office and HAC
Prepare contracts with guidance and support from Khartoum Office and maintain records of all contract related information
Plan and lead coordination on induction, briefing and evaluation processes
Supervise Guards and Housekeeping staff and manage their schedules, leave planning and other HR needs
Maintain Administrative guidelines and update if procedure changes
Ensure compliance with all DRC/Donor HR and Admin procedures and liaise with Project Manager and Khartoum staff to support them in attaining this.
Administration
Monitor any changes in national laws related to DRC operations, e.g. Labour Law.
Perform general clerical duties, including photocopying, filing and mailing
Routinely re-order office supplies
Manage the filing, storage and security of documents, including HR files, project assets, consumables etc.; ensure all documents are filed according to the guidelines in Operations Handbook
Other
Ensure that all admin/HR procedures are carried out according to DRC standards and in a transparent way
Take initiative to ensure targets are prioritised and achieved before stated deadlines.
Ensure that the good relations with the national authorities (including HAC) are fully maintained
Additional tasks
On request perform any other additional duties assigned by the supervisors in order to allow the organisation to function optimally.
This job description is not a definitive task list but has been done to clarify the responsibilities of the employee.
I have read and understood this job description and I agree to perform the duties stated herein to the best of my ability.
Education/qualifications:
University degree in Humanresources or other relevant fields, or relevant working experience
Qualified females are strongly encouraged to apply.
Experience and Competencies
A minimum of 3 years of working experience providing technical guidance and training within the HR and Administration.
Extensive understanding of working on issues related to Human Resources and Administration
Experience with the liaison with donors and Government authorities
Experience in working in complex and politically-sensitive contexts
A team player – able to demonstrate a constructive, cooperative and problem-solving approach
Ability and flexibility to understand the cultural and political environment
Languages: (indicate fluency level)
Fluency in Arabic
Ability to work in English
Core
competencies
Basic
Advanced
Expert
Striving for excellence
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x
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Collaborating
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x
☐
Taking the lead
☐
x
☐
Communicating
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x
☐
Demonstrating integrity
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x
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Key stakeholders: (internal and external)
Mobile protection teams
Community outreach volunteer networks
Beneficiary communities, including IDPs, returnees and host community members
DRC staff in project area
Implementing partners
Government stakeholders and other NGOs
Find the definition of DRC’s Core competencies here
Basic: I master the essentials, but may at times need help from others
Advanced: I can work independently at full professional level.
Expert: I am the go-to person when others need help.
Last updated: 10 September 2024
VI. APPLICATION PROCEDURE:
All interested applicants are required to apply online and those in Central Darfur who face issues with internet are required to submit their CV with three references and reachable contact numbers, a letter explaining how their skills and experience meet the requirements of the job, plus copies of academics and experience certificates to the HAC Labour office in Nertiti within 12 days (deadline 24 /09/2024).
An assessment process will be conducted by DRC HR & Administration in collaboration with the HAC Labour office and only selected candidates will be notified.
Any queries regarding this post may be channelled through the below addresses and before the application deadline.