Post Date: May 05, 2025

Closing Date: May 18, 2025

Reference: MSF-850

Number of Vacancies: 1

Salary Range: As per company salary scale

Years of Experience: 2 years

Probation Period: 3 month

Contract Type: Fixed-term

Contract Duration: 1 year

Contract Extensible: Maybe

Minimum Education: High School

Gender: Any

About Médecins Sans Frontières (MSF)

Médecins Sans Frontières (MSF) Doctors Without Borders) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural or man-made disasters to populations in danger in more than 70 countries.

Job Summary

Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives.

Duties & Responsibilities

•           Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.

•            Updating the HR database and personal files to facilitate HR processes management.

•            Updating Social security tax office files in order to meet legal requirements including specific amendments, when necessary, in order to ensure local labour and fiscal law compliance.

•            Preparing employment contracts in conformity with legal requirements including specific amendments, when necessary, in order to ensure local labour and fiscal law compliance.

•            Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.

•            Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.

•            Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.

•            Additional HR/ Admin tasks delegated by the Project HR Manager.

MSF SECTION/CONTEXT SPECIFIC ACCOUNTABILITIES

HR:

•           Act as the primary HR contact for employees, offering support for any HR-related or administrative inquiries.

•           Advise the HR Manager regarding context, culture, and environment within the project and region.

•           Support recruitment for the Mazar project, including communicating with candidates for tests/interviews, reserving meeting rooms, and submitting a list of candidates to the gates.

•           Receive requests for Daily Workers from departments, get approval from the Project HRM, call daily workers from the pool for the task, prepare the payment sheet and submit it to HR manager for approval process and follow up with finance department for payment process.

•           Ensure all Project Locally Hired Staff (LHS) always have up-to-date MSF ID cards.

•           Maintain personnel files in a secure and lockable filing cabinet.

•           Post job vacancies and remove postings after the deadline, ensuring it is done at least once a week.

•           Communicate with the MRH HR officer to collect new incentive staff files and share them with the HR manager. This includes incorporating newly introduced incentive staff into the incentive payroll, following project approval.

•           Prepare, monitor, and collect incentive attendance records from MRH, and subsequently prepare the incentive payroll.

•           Translate documents from/to mission language into the local language upon request.

•           Provide translation services during meetings, discussions, and interviews as requested.

•           Back up for HR Assistant 1 and Training Officer.

•            Support overall HR activities when requested by the HR Manager.

Supervision:

•           Supervising cleaners and cooks.

Admin Tasks:

•           Preparing and sending the monhtly movement plan to the Movement Team in Kabul and follow up to make sure that the flights are booked accordingly.

•           Making exceptional flight bookings if not included in the monthly movement plan up on request and validation from the HRM.

•           Prepare weekly movement plan of HR and share it with logistics department for the movements within Mazar.

•           Writing Job Request and Internal Request for HR department when needed.

•           Act as Mazar General hospital HR assistant for hospital HR operations on a rotation basis.

Job Requirements

Minimum Requirements and Competencies

Education

–            High school diploma (12th class) essential

–            Desirable administration, HR, finance, business, communication or related diploma

Experience

–       Essential previous working experience of at least two years in relevant jobs

–       Desirable experience in MSF or other NGOs

Languages       

–       Dari/Pashto: oral and written essential.

–       English: oral and written essential.

Knowledge     

–       Essential computer literacy (word, excel, internet)

Competencies

•            Results and Quality Orientation L2

•            Team work and Cooperation L2

•            Behavioural Flexibility L2

•            Commitment to MSF Principles L2

•            Stress Management L3

Others

–       Preferably candidates from Mazar-e-Sharif or/and Balkh area.

Submission Guideline

How to apply

1, Follow the below link OR scan the QR code to access the online job application survey. Candidates must fill in the survey in order to be considered for shortlisting: https://forms.office.com/e/hVcGpvpcEV

2, After completing the survey, send the following documents to email: msf-balkh-recruitment@msf.org

–       CV and Motivation Letter in English

–       Relevant diplomas/transcripts/certificates

–       Supporting documents for work experiences

–       National ID card (Tazkira)

–       Including references details

The interested candidates must answer the online survey and submit their documents before MAY 18, 2025, at 5:00 PM.

**Only applications completing the online survey and sending supporting documents by email will be treated**

The reference HR ASSISTANT MAZAR PROJECT must be stated in the email to be valid. If you do not clearly state the position for which you are applying & attach the required diploma & other supporting documents, your application may not be considered.

Only candidates who meet the essential criteria will be shortlisted and contacted.

MSF does not charge a fee at any stage of the recruitment process. All applications are free for all candidates, and no one should require any payment or compensation during the recruitment process. May the candidate be asked for any fee, he/she must report to MSF Administration through the recruitment contact.

If you are selected to be part of the reserve pool, it means that MSF has validated you to be called in to work on a temporary basis, as needed. It does not guarantee that you will be offered a contract or a permanent position, even if such a position becomes available. A new recruitment can be done according to the current need. 

MSF is focused on ensuring that only those who share and demonstrate our values are recruited to work with us. To ensure we meet these standards, MSF has a zero-tolerance response to abuse, maltreatment, and neglect of any kind. We are committed to safeguarding, protection and fulfilling our duty of care to our patients and the individuals and communities we serve, people working in the organisation, and all those MSF interacts with.

All staffs are required to share this commitment through signing and complying with our Behavioural Commitments and all relevant safeguarding policies.

Furthermore, all offers of employment will be subject to satisfactory reference checks