Afghanistan Rehabilitation and Development Program (ARDP) is an Afghan non-governmental, non-political and non-profit humanitarian organization dedicated to fostering positive social and economic changes in Afghanistan. established in 2005 and registered with the Government of Afghanistan, under the supervision of the Ministry of Economy (MoEc) with a mission to contributes in developing and self-sustaining Afghan society through engagement in Health, Education and Agriculture.

Since 2005, ARDP has been actively involved in implementing over 80 projects, collaborating with reputable organizations and foreign donor agencies.

ARDP has formed strategic partnership with esteemed organizations such as UNHCR, UNDP, FAO, UNOCHA, NAC, WHO, UNDCP, Canada Help for Afghanistan, CRCA, Relief International, ECHOHEMAL, Habitat, UNICEF, IMC, Gorraff Austria, and other foreign donor agencies.

Job Summary

The Human Resources Officer administers the day-to-day operations of the Human Resources department, to provide clear and organized staff management practices. He/she will be a focal point for all staff on HR issues under the guidance of the HR Manager, providing necessary support to all teams on required HR tasks. ARDP requires a dynamic person, eager to learn and to develop him/herself.

MAIN TASKS/DUTIES:

Support to HR Department

• Maintains basic general knowledge of HR policies and Afghan employment processes
• Participates in developing HR team objectives and plans
• Participates in HR Team Meetings as required

Staff Administration

• Ensures the accurate and timely administration of employee files, with archiving as required
• Scans documents using appropriate scanning equipment and software and verifies scanned documents’ accuracy with source documents
• Prepare national staff contracts, Casual Labor contracts and amendments to contracts
• Monitors leave balances and sends monthly reminders
• Administers the monthly attendance sheet
• Ensures the regular and accurate update of the staff contact list (Excel)
• Ensures all HR data and personnel files are interred into the HR database (ARDP – HR Management) and keep them up to date

Compensation and Benefits

• Ensures to prepare the monthly staff pay-slips and collect a copy of them duly signed by staff and line manager.
• Provides accurate and timely information to the HR Manager for monthly HR Matrix payroll

Recruitment and Onboarding

• Support and facilitate the recruitment procedure as the directed by HR manager or directorate.
• Stores all required documents related to the recruitment process
• Ensures accurate record-keeping of recruitment vacancies activated.
• Tracks the recruitment mailbox and provides longlist to managers
• Coordinates required tests and interviews with managers and applicants
• Follows up with timely reference and background checking keeping managers updated on status
• Ensures New Starter checklist and Induction Schedule is completed and filed.

Training and Development

• Assists with administration of Performance Review process by filing completed staff evaluations and reporting to HR Manager with status updates

Exit Processes

• Ensures effective exit interviews are in place and provide management with analysis and recommendations
• Performs exit interview with all departing employees
• Provide feedback to management on potential improvements realized through the exit interview process
• Provide certificate of end of services for all departing employees

General

• Any other task required for the smooth running of the HR department directed by Manager
• Protects the interests of employees and NGO, in accordance with internal policies and Afghan Labor Law
• Will aware the confidentiality of the documentations

Archive

• Organize archival records and develop classification systems to facilitate access to archival materials
• Provide reference services and assistance for users needing archival materials
• Prepare archival records, such as document descriptions, to allow easy access to information
• Authenticate and appraise historical documents and archival materials
• Create and maintain accessible, retrievable to computer archives and databases
• Research and record the origins and historical significance of archival materials.

• Excellent computer skills in MS Office suite.
• Effective oral and written communication skills in Pashto/Dari and English.
• Strong office administration experience (knowledge in compensation/recruitment desirable).
• Skilled in data management (electronic and paper).
• Able to exhibit a high level of confidentiality.
• Excellent organizational skills, able to identify and resolve problems in a timely manner

Education

• Bachelor’s degree, preferred.

Certificate in Human Resources, desirable

• Please submit CV to ardp.hr@gmail.com
• Applications after the closing date (04:00 PM) will not be accepted.
• Please Indicate the position title and vacancy Number in the Subject Line otherwise your application will not be considered.
• Please note that there is no telephonic inquiry and only shortlisted applicants will be contacted and called for a Written test and consequently for Interview.
• ARDP zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. ARDP also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

ardp.hr@gmail.com