Organization: NRC – Norwegian Refugee Council
Location: Addis Ababa
Grade: Junior level – Junior
Occupational Groups:
Statistics
Human Resources
Documentation and Information Management
Closing Date: 2024-12-05
Role and responsibilities
The purpose of the officer position is day to day implementation of the support functions responsibilities. The HR Officer (Contracts & Documentation) will be responsible for all personnel related documentation and provides support within the HR Administration section on contracts administration activities of the department. The officer helps team members to stay organized and ensures that they have access to the information they need when they need it. It also helps them to collaborate more effectively and reduces the risk of misunderstandings and errors.
Generic responsibilities
Ensure adherence with NRC policies, tools, handbooks and guidelines
Implement delegated support function portfolio according to plan of action
Prepare and develop status reports as required by management
Ensure proper filing of documents and confidentiality
Promote and share ideas for improvement of the support function
Specific responsibilities
Ensure compliance with NRC policies/procedure and the local labour law in all procedures and processes
Oversee the preparation, organization, and maintenance of all employee-related documents
Stay updated on changes in employment law and HR best practices to ensure ongoing compliance
Prepare and manage the status of contracts, ensuring timely renewals and updates
Request NRC email account & password reset for all newly hired staff as per the ICT timeline
Responsible for introduction of new hire to all staff (email circulation)
Ensure that all new staffs have filled ID forms and make sure every staff has the organisation ID card
Follow up the pension forms to be filled by new staff and process the ID with respective government office for Addis Ababa staff and follow up with AO HR focals for field staff
Ensure that short term contract records are up to date and filed appropriately
Update tracking sheet for personal files and communicate the same with field HR team to fill the gaps and make sure that all files are updated and have the necessary documents
Responsible on preparation of staff supporting letter and work certificate
Monthly submission of new staff and exit staff to Administration Coordinator/focal person for monthly staff contact list preparation
Generate and prepare reports on contract status, document compliance, and other HR metrics as needed
Create CV pool system that can be used for emergency recruitment
Check and prepare requested personnel documents before controllers and auditors visit
Prepare staff exit final payment and follow up with finance department
Support on the day-to-day routine activities of HR at the country level
Keep always information of HR department confidential
Perform any assignment given by immediate supervisor