Organization: DRC – Danish Refugee Council
Location: Addis Ababa
Grade: Junior level – Junior
Occupational Groups:
Human Resources
Closing Date: 2025-01-31
Title: Human Resource (HR Officer)
Contract Type: National Contract
Location: Addis Ababa, Ethiopia
Employment Category: H1
Salary Range: As per the organization scale
Reporting To: Head of Support Services
Posting date: January 17, 2025
Required Employee: 1
OVERVIEW
Since 1997, the international non-governmental organization (NGO) Danish Refugee Council (DRC) has been offering development and relief assistance in the Horn of Africa. DRC encourages and supports solutions to the issues that internally displaced persons (IDPs), migrants, and refugees experience. Since starting operations in 2009, DRC Ethiopia has been attending to the needs of vulnerable host communities, internally displaced people (IDPs), and refugees. Currently, DRC Ethiopia’s national office (CO) in Addis Ababa and five area offices (AO) in the Gambella, Tigray, Somali (Jijiga & Dollo Ado), and Afar regions carry out its projects.
Responsibilities:
Onboarding.
- Assist the team in organizing orientation for staff who are hired through Addis and make sure that all have got proper orientation before they start work.
- Give HR Orientation on the assigned field offices in consultation with Line Manager both on HR Manual and on systems.
- Make sure that objective is set for the newly hired staff (band H and below), in the first week of their recruitment for their probation period.
- Follow up with the hiring manager to make sure that all the newly hired staff are evaluated for their probation period one week in advance of the end of their probation period.
Work on Systems:
- Ensure all staff are hired/ terminated in DRC Dynamics, as necessary for Addis Ababa
- Ensure checklists on Dynamics are completed for all new staff and all User Manuals are filled for HR processes
- Update checklists, Create Annual Staff Calendars, and create different formats on DRC Dynamics, as required
- Update checklists, Create Calendar, create different formats as required
- Hire staff in Dynamics: – assign leave, benefits, compensation, timesheet, financial dimension, create employee as a vendor
- Update any changes in the staff status (Transfer, promotion, extension, and termination) in DRC ERP System for assigned field offices.
- Process Payroll as required and requested by the HR and Administration Manager
- Records and updates salaries and allowances, transfers, promotions completion of probation; termination of service, etc. of staff on personnel files and DRC Dynamics;
Contract Management:
- Work with Managers to make sure that contracts are extended on time (one month before the expiration of the current contract) and do an extension in DRC Dynamics.
- Draft contract extension/amendment, position change, acting assignment, transfer, and promotion, for approval with the assigned field offices.
Other
- Provide HR input on compiling quarterly HR reports.
- Maintain proper HR filing for employees.
- In the absence of the Admin/Receptionist officer, stand-in for all travel arrangements, visa and accommodation for guests.
- Actively participate in the different task force, if any, as assigned by the HR and Admin Manager.
Any other duties as directed by the HR and Admin Manager.DRC’s core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: You act in line with our vision and values.
Requirements:
Experience and technical competencies: (include years of experience)
- 3 years’ experience for Diploma or above 2 years’ experience for BA holders
- High integrity, pro-active, stable, robust character, and a good team-player
- Excellent communication skills
- Excellent analytical and negotiation skills
- Experience in working in NGOs
- Proven commitment to accountability practices.
- Knowledge of computers: word processing, database management packages.
EDUCATION: (include certificates, licenses, etc.)
- Diploma or BA in Human Resource Management or other relevant fields.
LANGUAGE: (indicate fluency level)
- Fluent in written and spoken English and Amharic
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gendergap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics
We encourage only qualified Ethiopian Nations to apply. DRC considers all applicants based on merit.
How to apply
Simply click on the apply button, fill out of the form, upload your documents