Organization: WFP – World Food Programme
Location: Dhaka
Grade: Administrative support – GS-6, General Service – No need for Higher Education – Locally recruited position
Occupational Groups:
Human Resources
Administrative support
Closing Date: 2025-01-05
Concerning WFP
The largest humanitarian organization in the world, the World Food Programme, helps people recover from violence, natural catastrophes, and the effects of climate change by saving lives in times of need and utilizing food aid to provide a road to peace, stability, and prosperity.
The future of WFP’s workforce is envisioned as a diverse, dedicated, skilled, and high-performing team that is chosen based on merit, working in a safe and welcoming workplace, upholding WFP’s core values (Integrity, Collaboration, Commitment, Humanity, and Inclusion), and collaborating with partners to improve the lives of those WFP serves.
ORGANIZATIONAL CONTEXT
This position is based in Cox’s Bazar and reports to HR Officer- L&D.
THE ROLE
To deliver a full range of HR support services to ensure accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.
Responsibilities:
KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):
HR Service Delivery:
- Assist with a wide range of complex HR queries, ensuring high-quality, consistent, and timely HR service delivery to clients.
- Provide guidance on HR policies, procedures, and systems to support effective problem-solving and decision-making.
Performance Management:
- Lead and support the Performance and Capability Enhancement (PACE) process.
- Conduct training and awareness sessions to emphasize the importance of performance management, ensuring quality objective setting, and timely completion of appraisals.
- Monitor and report on the completion rates and quality of PACE submissions, providing recommendations for improvement.
Onboarding and Orientation:
- Coordinate and deliver comprehensive onboarding programs for new staff, ensuring processes are completed and terms of service are clearly communicated and understood.
Learning and Development (L&D):
- Organize and deliver training sessions to ensure staff have adequate knowledge of HR systems, procedures, and performance management tools.
- Support learning and development activities by updating dashboards and tracking progress on L&D initiatives.
- Assist in creating content for the monthly HR newsletter, highlighting key L&D programs and updates.
HR Systems Management:
- Use HR management systems to review, enter, and update various HR data, including monitoring deadlines for contract expirations, PACE submissions, and other critical HR milestones.
- Ensure accurate and timely data entry and compliance with established guidelines and deadlines.
Records and Data Management:
- Maintain confidential personnel records, HR databases, and archives in compliance with organizational standards, ensuring accuracy and easy accessibility.
Staff Deployment and Reporting:
- Monitor staff deployment and handle related administrative actions, including preparing reports to support efficient HR services and enabling WFP to respond swiftly during crises.
- Provide data-driven insights to support workforce planning and decision-making.
Continuous Improvement:
- Identify and recommend opportunities to enhance HR processes, systems, and tools to improve efficiency and service delivery.
QUALIFICATIONS AND EXPERIENCE
Education: A minimum bachelor’s degree or equivalent in Human Resources, Business Administration, or a related field.
Experience: Six or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge and Skills:
- Ability to develop and maintain relationships with a wide range of individuals to provide a high-quality support service.
- Strong communication, interpersonal, and organizational skills.
- Ability to work collaboratively in a multicultural environment.
- Ability to collate and compile relevant data from a variety of sources in order to produce periodic reports for supervisor(s).
- Proficiency in using HR management systems, data analysis tools, and MS Office applications.
Language: Fluency in both oral and written communication in the English and Bangla
TERMS AND CONDITIONS
Contract Type : Fixed Term
Contract Duration : 12 Months
Duty Station : Cox’s Bazar, Bangladesh
Number of position : 01
Deadline : 5 January 2025
This vacancy announcement is for Bangladeshi Nationals. Only short-listed candidates will be contacted.
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
- We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
- Once your profile is completed, please apply, and submit your application.
- Please make sure you upload your professional CV in the English language
- Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
- Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
- Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
- Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
How to apply
Simply click on the apply button, fill out of the form, upload your documents