Organization: UNON – United Nations Office at Nairobi
Location: Nairobi
Grade: Mid level – P-3, International Professional – Internationally recruited position
Occupational Groups:
Human Resources
Closing Date: 2024-11-06
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP),the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org). This post is located in the Human Resources Management Service (HRMS), Talent Acquisition Unit, within the Division of Administrative Services of the United Nations Office at Nairobi. Under the supervision of the Chief, Talent Acquisition Unit, the incumbent will be responsible for carrying out the following duties:
Responsibilities
1. Strategic Workforce Planning & Talent Sourcing: • Develop and implement talent acquisition strategies aligned with the organization’s short and long-term goals. • Collaborate with department heads and senior management to forecast hiring needs and develop recruitment plans that meet organizational objectives. • Identify upcoming job openings in coordination with client offices. 2. Job Classification & Guidance: • Prepare classification analyses of jobs in the Professional and General Service and related categories. • Provide guidance to programme managers on the application of classification policies and procedures. 3. Recruitment Advisory & Support to Hiring Managers: • Provide guidance and advice to hiring managers on job design, language, skillsets, and levels. • Guide hiring managers in developing effective sourcing strategies and outreach initiatives to attract the right talent for available positions. • Review draft job openings and conduct human resources assessments of applications. • Review recommendations on the selection of candidates by client offices, ensuring conformity with UN staff selection system policies. 4. End-to-End Recruitment Management: • Manage the entire recruitment cycle, including job posting, candidate sourcing, application screening, interview coordination, reference checks, and offer management. • Ensure a streamlined and effective recruitment process that attracts high-quality candidates. • Serve as ex-officio/secretary to central review bodies, preparing and presenting cases to these bodies. 5. Diversity and Inclusion Initiatives: • Implement strategies to attract diverse talent, ensuring that recruitment practices promote equity and inclusion. • Monitor applications and track diversity and inclusion dimensions of candidates. • Partner with internal and external stakeholders to develop and execute outreach programs aimed at underrepresented groups. 6. Data Analysis & Recruitment Metrics: • Coordinate monitoring and compliance of recruitment key performance indicators (KPIs). • Monitor and analyze recruitment metrics to assess the effectiveness of talent acquisition strategies and processes. • Use data-driven insights to identify areas for improvement, optimize recruitment efforts, and inform decision-making. 7. Team Supervision & Compliance: • Supervise the work of Human Resources Assistants in carrying out administrative transactions, including preparation of personnel actions, maintenance of staffing tables, and processing of contracts. • Advise Human Resources Assistants on recruitment-related activities, including the preparation of job offers for successful candidates. • Oversee the maintenance of filing systems and ensure compliance with relevant policies and procedures. 8. Policy Advisory & Development: • Provide advice on the interpretation and application of policies, regulations, and rules, including exceptions to such policies. • Keep abreast of developments in various areas of human resources to ensure effective policy application. 9. Employer Branding & Candidate Experience: • Enhance employer branding initiatives to position the organization as an employer of choice. • Ensure a positive candidate experience throughout the recruitment process by providing timely feedback, clear communication, and a supportive environment. 10. Additional Duties • Perform other related tasks as requested by the Chief, Talent Acquisition Unit.
Competencies
PROFESSIONALISM: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting; ability to identify issues, formulate opinions, make conclusions and recommendations; the ability to analyze and interpret data in support of decision-making and convey resulting information to management; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
Advanced university degree (Master’s degree or equivalent) in public or business administration, human resources management or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
Job – Specific Qualification
Not available.
Work Experience
A minimum of five (5) years of progressively responsible experience in human resources management, administration or related area is required. A minimum five (5) years’ experience in talent acquisition and staffing is required. A minimum three (3) years’ experience supervising a team is required. Relevant recruitment experience of at least three (3) years at a professional level with the United Nations or equivalent international organization is desirable. Experience in job design, specifically in the classification of functions to determine appropriate levels and alignment to organizational goals, is desirable. Experience with PeopleSoft platforms, such as inspira or equivalent is desirable. A minimum three (3) years’ experience in Employee value Preposition (EVP) and active talent sourcing is desirable. A minimum three (3) years’ experience in implementing disability inclusion initiatives within the recruitment process is desirable. Two (2) years or more of experience in data analytics or related area is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.
Assessment
Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.
Special Notice
Appointment against this position is for an initial period of one (1) year and any extension will be subject to availability of funds. Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staffs are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. For this position, applicants from the following Member States, which are unrepresented or under-represented in the UN Secretariat as of 31 August 2024, are strongly encouraged to apply: Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, China, Cuba, Democratic People’s Republic of Korea, Dominica, Equatorial Guinea, Germany, Grenada, Guinea-Bissau, Hungary, Indonesia, Israel, Japan, Kiribati, Kuwait, Lao People’s Democratic Republic, Libya, Liechtenstein, Malta, Marshall Islands, Micronesia (Federated States of), Monaco, Nauru, Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, Sao Tome and Principe, Saudi Arabia, Singapore, Solomon Islands, Somalia, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.