Organization: UNICEF – United Nations Children’s Fund
Location: Nairobi
Grade: Administrative support – Administrative Services and Support – Generally no need for Higher Education
Occupational Groups:
Administrative support
Information Technology and Computer Science
Closing Date: 2024-05-21
Under UNICEF mandate for promoting the protection and survival of Children, Information Communication Technology (ICT) plays an integral part of supporting UNICEF business operations. ICT Support services have proved vital in the context of increased demand to support to staff hybrid office and teleworking, changing ICT applications and cloud environments. UNICEF Kenya country office seeks to recruit temporary qualified ICT personnel for a period of one year to strengthen ICT resource capacity required in support of UNICEF Kenya Country Office operations in Nairobi and field offices as well as meet requirements to support emergencies response activities.
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, that’s why UNICEF is here!
How can you make a difference?
Under UNICEF mandate for promoting the protection and survival of Children, Information Communication Technology (ICT) plays an integral part of supporting UNICEF business operations. ICT Support services have proved vital in the context of increased demand to support to staff hybrid office and teleworking, changing ICT applications and cloud environments. UNICEF Kenya country office seeks to recruit qualified ICT Assistants for a period of one year to strengthen ICT resource capacity required in support of UNICEF Kenya Country Office operations in Nairobi and field offices as well as meet requirements to support emergencies response activities.
Purpose of the Position
The primary purpose of position is to strengthen ICT operational effectiveness. The ICT Assistants will work within the ICT Common Services Unit based in Nairobi to ensure adequate resource capacity to support UNICEF operations in Nairobi and zonal offices within Kenya.
Main Responsibilities and Tasks
The incumbents will undertake the ICT support assignments listed below.
Play roles of First Line ICT Help Desk Analyst to provide resolution to ICT related problems to end users. S/he independently resolves most ICT support problems reported remotely or in person or through service management tools.
Play role of Second Line ICT Help Desk Analysts, to provide solution to critical ICT problems by research, collaboration with other technical personnel, utilizing knowledge databases, problem solving techniques etc.
Undertake role of Move Add and Change analyst to install, configure, and remove end user ICT equipment.
The ICT Assistants will undertake end user support, including user orientation and training on ICT products and services.
They will be required to operate, diagnose, and maintain conference services tools including audio, video, and web.
They will be required to travel within Kenya undertaking ICT support assignments from time to time.
They will be required to play role of alternate to Systems Administrators in the maintenance, configuration, installation of ICT infrastructure components.
Description of the Assignment
Help Desk Analyst (First line)
Provide first line support to end users on standard ICT products and services received via phone-in, walk-in users; calls received through Service Management tools.
Manage lifecycle of service calls assigned to him/her till calls are resolved and closed.
Resolve calls as per service level agreements as per service management tools protocol.
Resolve support calls related to UNICEF standard software and hardware including Office 365 Products, email, cloud services, operating systems, laptops, desktops, printers, scanners, smartphones etc.
Provide training, orientation on end user ICT products and services.
2. Help Desk Analyst (Second line)
Provide second line support on standard ICT products and services.
Resolve critical support calls or incidents reported by end users. Perform research from manuals, internet knowledge bases, collaborate with other help desk analyst in the team to find solutions, workaround to such problems.
Manage lifecycle of incidents assigned to him/her in service management tools
Resolve incidents related to UNICEF standard software and hardware including Office Products, email, cloud services, operating systems, laptops, desktops etc.
3. Move, Change and Add Analyst
Install, configure, and maintain new end user ICT equipment including desktops, laptops, printers, scanners etc.
Rollout UNICEF standard operating systems and standard software in end user computers
Sanitize end user ICT equipment off UNICEF data before disposing.
Advice users about lifecycle of end user ICT equipment.
Provide basic support to Android and Apple smartphone management.
4. Focal person for Webinars, events and meeting support
Facilitate ICT support to inhouse/outside meetings, conferences, workshops etc.
Co-ordinate with facilities focal person on the available ICT facilities.
Arrange necessary ICT facilities for the meeting.
Provide ICT support during the meeting (Setup and manage conference services)
5. Other duties
The ICT Assistants may be assigned other ICT related tasks such as supporting Business Continuity activities at designated sites outside the UN complex.
Undertake inspection of ICT equipment procured for UNICEF counterparts at warehouse or partner locations, installation and testing of the same.
To qualify as an advocate for every child you will have…
Diploma/Advanced diploma of higher certificate.
Experience
At least 3 years work experience in ICT Support Services/Helpdesk within an environment of over 200 users in a team
At least 3 technical certifications in Operating System environment, Networking and ICT Support: Microsoft Windows Operating System, MS Office365/Microsoft 365®, TCPIP Networking/Network Administration, ICT Security. ITIL certification will be added advantage.
Working environment and proficiency in supporting collaboration tools (Zoom, MS TEAMS, Cloud workspace such as SharePoint, OneDrive etc.)
At least 2 years working experience working with remote user support tools
2 years’ work experience with international multi-cultural institutions (UN, NGO/multinationals) environment will be an added advantage.
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
UNICEF competencies required for this post are…
(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children.
Remarks:
Additional vetting and assessment for elevated risk roles in child safeguarding (potentially including additional criminal background checks) applies.
UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children.
All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.