Information Management Associate
Qualifications of Information Management Associate:
- Location: Guatemala City, Guatemala
- Vacancy No: 27984
- Salary: N/A
- Organization: UNDP United Nations Development Programme
- Deadline: 7/29/2025
Brief details about Information Management Associate:
About
Information about the organization that has offered the job:
The United Nations Development Programme (UNDP) works in some 170 countries and territories, helping to eradicate poverty, reduce inequalities and exclusion, and build resilience so countries can sustain progress. As the United Nations development agency, UNDP plays a critical role in helping countries achieve the Sustainable Development Goals. As the leading UN organization, UNDP strives to combat poverty, inequality, and climate change through sustainable and collaborative solutions.
UNDP Guatemala, through its programmatic priority, Building Resilience for Climate Change Adaptation , works to strengthen inter-institutional and inter-sectoral coordination platforms for development planning, climate change adaptation and mitigation, biodiversity and protected areas management, food security, and disaster risk reduction management.
In support of Food and Nutrition Security, UNDP, through the Local Development, Resilience and Risk Management portfolio, is leading the implementation of the project ” Improving the Quality of Public Spending on Food and Nutrition Security .” This project will be implemented in 31 priority municipalities in the departments of Huehuetenango, Quiché, Totonicapán, Alta Verapaz, San Marcos, Chiquimula, Izabal, and Baja Verapaz. The project will provide technical assistance to strengthen capacities in public finance management, planning, and budget management, particularly to improve results-based management and the credibility, transparency, and efficiency of budget execution and the quality of public services in ministries responsible for food and nutrition security (FNS). Work will be done at both the central and local levels in the main line ministries to ensure optimal execution of their individual budgets and programs in order to achieve national food and nutrition goals as outlined in the strategies and plans of the National Food and Nutrition Security System (SINASAN). Likewise, efforts will be made to improve collaboration and coordination among line institutions and ministries, SESAN, SEGEPLAN, and the Ministry of Public Finance (MINFIN), reducing bottlenecks in financial execution and ensuring technical coherence. Inclusive participation of all actors and sectors will be strengthened by promoting coordination, collaboration, and partnerships for the implementation of relevant measures and instruments to improve the quality of public spending on Food and Nutrition Security with a gender and rights-based approach.
The Information Management Associate will report directly to the Project Coordinator and under the general supervision of the Local Development, Resilience, and DRR Program Officer, coordinating closely with the UNDP communications team. They will be responsible for generating and managing information for the implementation of the project’s communications and awareness strategy, which includes documenting and communicating the interventions, actions, and results achieved, in accordance with the standards, procedures, and branding manuals of UNDP, the European Union, and the Government of Guatemala.
Duties and Responsibilities
The Information Management Associate will support the Local Development, Resilience and DRR portfolio in close coordination with the UNDP Communications area in the following activities:
1. Support the Project Communications Strategy and Planning:
a) Support the design and implementation of the communications strategy and plan by identifying objectives, messages, audiences and products to be disseminated, taking into account the strategic lines of the Local Development, Resilience and DRR portfolio, supporting the corresponding adjustments, taking into account the characteristics of Guatemala, within the framework of the general communication strategy of the UNDP and taking into account the branding manuals of the UNDP, the European Union and the Government of Guatemala and others;
b) Identify the communication needs and those of key stakeholders at the local, regional and national levels;
c) Periodically evaluate the progress and results of the communication strategy designed for the different components;
2. Responsible for Production and Content Management:
a) Monitor and ensure a standardized graphic image and identity in visibility materials and activities;
b) Plan, develop and/or monitor the preparation of communication materials (publications/tools, informational material, press releases, testimonies/human stories, presentations and other related materials) in coordination with the relevant teams;
c) Support the development of graphic materials (infographics, brochures, leaflets) and video materials, including script creation, video production and recording, interviews, and testimonials as required, in coordination with suppliers and experts; and generate material for dissemination on social media;
d) Ensure the validation of the quality and branding of communication products;
e) Maintain and update a photo and video archive of events and activities;
3. Support from the Communications department in the Project’s External Relations and Linkage:
a) Prepare biweekly media monitoring reports and deliver them to the technical team;
b) Establish strong strategic relationships with communications teams from state counterparts, partner organizations, civil society, academia, donors, and media outlets at the national and regional levels to maximize reach and impact with diverse target audiences;
c) Respond in coordination with the technical team to requests from media or counterparts regarding the preparation of presentations, activities and organized events;
4. Support in the Systematization, Reports and Management of Information for the Project:
a) Propose and contribute to the implementation of communication proposals from a gender and intercultural perspective;
a) Contribute, if necessary, to the development of TDRs, to complement various communications services and to enable the execution of the communications strategy and plan;
a) Support the process of systematizing lessons learned and good practices by preparing illustrated reports, bulletins with photographs, and other inputs deemed necessary to document the activities carried out and achievements made;
b) Support the visual communication part of the narrative reports (quarterly, semi-annual, annual), in accordance with the branding requirements of the European Union, the Government of Guatemala, the UNDP and others;
c) Identify opportunities for synergies with other projects within and outside UNDP, to advance key objectives and broaden their focus;
The incumbent performs other duties within his or her functional profile that are deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Agreement
The position will report directly to the Project Coordinator and, more generally, to the Program Officer for the Local Development, Resilience, and Risk Management portfolio. The position will be based at the UNDP offices in Guatemala, with ongoing missions to the project’s priority territories (Quiché, San Marcos, Chiquimula, Izabal, and Baja Verapaz).
Skills
Core
| Achieving Results: | Level 1: Plans and monitors own work, pays attention to details, delivers quality work within established limits. |
| Innovative Thinking: | Level 1: Open to creative ideas/known risks, solves problems pragmatically, makes improvements. |
| Continuous Learning: | Level 1: Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback. |
| Adapt with agility: | Level 1: Adapts to change, handles ambiguity/uncertainty constructively, is flexible. |
| Act with determination: | Level 1: Shows determination and commitment, able to respond calmly to adversity, confident. |
| Commitment and partnership: | Level 1: Shows compassion/understanding towards others, forms positive relationships. |
| Promotes diversity and inclusion: | Level 1: Appreciates/respects differences, recognizes unconscious biases, confronts discrimination |
Technical and Multifunctional Competencies
| Thematic Area | Name | Definition |
| Institutional development | Knowledge generation | Ability to search for information and transform it into useful knowledge relevant to the context or responding to a given need. Ability to apply existing concepts to new situations and develop new ones to generate viable solutions and new approaches. Knowledge of relevant concepts, conceptual models, and theories that may be useful in addressing new situations. |
| Institutional management | Communication | Communicate clearly, concisely, and accurately, both in writing and verbally; personalize messages and select communication methods based on the audience. Ability to manage internal and external communications through media, social media, and other appropriate channels. |
| Digital environment | Communication for behavior change /
Communication for development |
Knowledge of appropriate digital methodologies for development-oriented communication and behavior change, and the ability to apply them practically. |
| Communications | Creative direction and copywriting | Ability to communicate concepts creatively, dynamically and simply. |
| Communications | Campaign management | Ability to create and implement communication and promotional campaigns that generate significant changes. |
| Communications | Creation of digital content | Ability to combine diverse skills to identify a topic that appeals to the desired audience, decide what format the content should take (e.g., blog, social media, video, paid media, etc.), and produce content that meets specifications and with high levels of quality. |
Minimum Qualifications of an NPSA
| Minimum Academic Requirements |
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| Minimum years of relevant work experience |
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| Required skills and competencies |
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| Desirable skills and competencies |
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| Language(s) required at work level |
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Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.