IT/Admin Assistant

ActionAid is a non-governmental & non-profit international organization working towards achieving a world without poverty and injustice in more than 40 countries in Africa, Asia, Europe, and the Americas.

ActionAid started its activities in Afghanistan in 2002 and was registered in Ministry of Economy of Afghanistan as non-governmental international organization “INGO”.

ActionAid-Afghanistan committed itself a long-term work with poor and excluded sections of the society through the Human Rights Based Development Approach, WASH, and livelihood programs in multiple provinces of Afghanistan.

Role Summary:

To manage the financial and Admin affairs of District offices including financial record keeping, documentation, analysis and monthly reporting. Implementation and follow up on the policies and accounting practices. Keeping financial documents, maintaining tax obligation for the payment, Proactively engage with field staffs Keep and understanding of security and operating environment in Afghanistan.

1. Admin and HROD Part:

• Full compliance of administrative activities with Action aid rules, regulations, policies and strategies.
• Arrange periodic services of office vehicles
• Monitor and prepare performance appraisal for all drivers in district office
• Keep Filing System updated.
• Any other tasks assigned by line manager

2. Logistics & Procurement Part:

• Responsible for operations and program procurement, logistics in districts to support activity procurement and make logistical arrangements, including transportation, delivery, and inventory verification.
• Ensures procurements are compliant with applicable Action aid rules and regulations and policy
• Any other tasks assigned by line manager

3. Information Technology

• The Admin and account assistant is responsible in ensuring that the Information Technology (IT) System in the district program is functioning smoothly and efficiently in compliance with Action Aid Afghanistan IT strategy/policy as well as Action Aid International standards, to help them to provide and deliver best IT services under the direct guidance and supervision of the provincial support officer
• Any other tasks assigned by line manager

Ensuring information safety and security: confidentiality norms with clear guidelines to secure information and prevent loss of data.

Education:

• Bachelors degree or Diploma in any related field.

Experience:

• 3 years’ of relevant experiences esp. in IT & Admin.

Technical Skills :

• Office management
• Documentation management
• Time management
• Committed to the mission, approach and values
• Planning and coordination
• Transparency and accountability
• Ability to work hard and long, self driven
• Committed to travel to the field, often
• Excellent interpersonal skills
• Ability to forge, maintain relationship
• Fluency in English & local language

Core competencies.

• Working together: Ability to forge, mould teams and contribute to team
• Communication and presentation for influencing: clarity in thoughts and actions
• Managing knowledge: adding value by harnessing knowledge
• Striving for excellence: Performance driven, sets example and guides others to achieve more
• Managing resources: good with numbers, thinks big and tactfully to contribute to CP
• Managing people: ability to manage others, seek the best out of team
• Leadership: Leading for future, shares vision and drives others towards that mission
• Deliver results: analytical and sharp, deliver results what may
• Principles: Believes in our mission

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