Logistics Assistant
Brief details:
- Location: Bujumbura
- Vacancy No: N/A
- Employer:: IRC International Rescue Committee
- Deadline: Varies
Qualifications:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC provides vital care and life-changing assistance to refugees forced to flee war or disaster. Operating today in more than 40 countries and 22 U.S. cities, the IRC restores safety, dignity, and hope to millions of uprooted people struggling to survive.
The IRC opened its offices in Burundi in 1996 and initially focused on lifesaving interventions and providing immediate assistance to refugees and displaced persons. IRC Burundi now focuses on post-conflict interventions to support the country’s transition to lasting peace and stability.
IRC Burundi has a dynamic post-conflict program encompassing gender-based violence prevention and response, child protection, social cohesion, protection and the rule of law, economic recovery and development (ERD), and environmental health. Its clients are vulnerable and marginalized populations, including refugees, internally displaced persons (IDPs), returnees, and other vulnerable groups such as women, children, and youth. IRC works with the Burundian government, local partners, and international partners to enhance the protection, economic empowerment, and social cohesion of these groups. IRC’s main office is located in Bujumbura, serving as both headquarters and a base for programs in Bujumbura Rural and Bujumbura City Hall. Field offices are located in Muyinga and Ruyigi.
JOB DESCRIPTION
Under the direct supervision of the Senior Warehouse Officer, the Logistics Assistant will support the Supply Chain department in its daily activities. This includes assisting with inventory/warehouse management, fleet management (cars and motorcycles), collecting and verifying purchase documents on Docutrail, filing/archiving and securing logistics documentation, and monitoring the import/customs clearance process as needed, all in accordance with IRC procedures. The Logistics Assistant serves as backup to the Senior Warehouse, Assets, and Transportation Officer for all logistical matters.
In this capacity, he will lend his support to:
- WAREHOUSE AND INVENTORY MANAGEMENT
- undefined
- He/She ensures that all stock movements are carried out transparently and well documented and that only IRC tools are used;
- He/She participates in the development of supply plans for storage forecasts;
- He/She ensures the proper maintenance and organization of IRC warehouses and stocks;
- He/She ensures the receipt of items at the IRC warehouses and stocks;
- He/She supervises the daily staff during loading, composition, inventory, etc.;
- He/She collaborates with the Transport Manager to organize the receipt and movement of stock from one base to another;
- He/She participates in the inventory of stocks in collaboration with department heads;
- He/She ensures the daily updating of the various stock entry and exit tools as well as their archiving;
- He/She prepares the monthly stock report;
- He/She participates in the project’s stock monitoring operations, especially the monitoring of distributions, and related documents, inventories;
- Any other task assigned by the supervisor.
- undefined
- FUEL STOCK MANAGEMENT
- undefined
- Ensures the receipt of fuel at the IRC stockpile;
- Ensure fuel distribution to IRC Assets according to the Fleet Assistant’s request approved by their supervisor;
- He/She makes the classification relating to the purchase, receipt and distribution of fuel;
- He/She ensures the proper archiving of documents relating to fuel management;
- He/She participates in the preparation of the monthly fuel report;
- Any other task assigned by the supervisor;
- Ensure the transfer of fuel between IRC sites.
- undefined
- PURCHASING DOCUMENT MANAGEMENT
- Collect and receive all purchase documents and classify them in real time;
- Contact suppliers who have not submitted complete documents;
- Prepare supplier payments on AP Voucher;
- Electronic archiving on the Procurement portal and physical archiving of purchase files;
- Closely monitor project supplies in collaboration with logistics and program staff;
- Any other task assigned by the supervisor.
REQUIRED PROFILE
Key requirements
- Have a university degree in a field of expertise related to logistics, administration or another field related to the position;
- Have at least 3 years of professional experience in a similar position, ideally in the cooperation or humanitarian aid sector;
- Excellent computer skills are required, particularly with Excel, Word and Outlook software;
- Excellent verbal and written command of French;
- Excellent writing skills in French;
- Good verbal and written communication skills in English
- undefined
- undefined
- undefined
- Sense of organization and responsibility;
- A good collaborator and influencer with effective interpersonal and analytical skills;
- To be a very good communicator and a good negotiator;
- Proactive and takes initiative.
- Good ability to work in a team and under pressure;
- Be willing to travel to field locations;
- Strictly adhere to IRC’s Child and Adult Safeguarding Policy and all other policies, including those relating to security and fraud prevention;
- Commit to respecting and implementing IRC Safeguarding policies.
Professional Conduct Standards: The IRC and IRC staff must adhere to the values and principles outlined in IRC Way – Professional Conduct Standards. These are integrity, service, accountability, and equality. In accordance with these values, the IRC operates and implements policies on beneficiary protection from exploitation and abuse, child safeguarding, combating workplace harassment, fiscal integrity, and combating retaliation.
Gender equality: IRC is committed to closing the gender gap in leadership positions. We offer benefits that provide an environment conducive to women’s participation in our workforce, including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances.
Equal Opportunity Employer: IRC is an equal opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.
Disclaimer: IRC never requests money or credit card details from applicants. Beware of online scams and fraud. IRC accepts no responsibility for any scams or fraudulent activities perpetrated using our logo or name unlawfully.
All applications must include: A cover letter addressed to the P&C Coordinator, IRC Burundi. • A certified copy of the diploma and certificates of service • Identity card • A curriculum vitae • 3 references (Name and surname, Telephone and Email).
Applications must be submitted electronically only.
The deadline for submitting applications is January 9, 2026 at 5:00 PM local time. Only shortlisted candidates will be invited via IRC to participate in a written test and/or an interview.
Applications from qualified women are strongly encouraged.
PROFESSIONAL STANDARDS
All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way – Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.