Mobility VN: Emergency Management and Peacebuilding Coordinator (P) (Internal Applicants Only)

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration.

This Vacancy Notice is part of IOM’s competitive mobility exercise, open for applications from internal and internal-equivalent candidates only.

Organizational Context and Scope

Under the direct supervision of the Chief of Mission (CoM) and in close coordination with the Regional Thematic Specialists (RTS) in Regional Office for Asia and Pacific (ROAP) and relevant units at Headquarters (HQ), the Emergency Management and Peacebuilding Coordinator will serve as the head of Emergency and Disaster Management and Peacebuilding Unit and will be responsible and accountable for the development, oversight and coordination of IOM’s programmes and operations under emergencies, peace, and development coordination in Papua New Guinea

1. Provide overall leadership of the Emergency and Disaster Management and Peacebuilding Unit in emergency preparedness and response and related operations in IOM PNG, including leading the further development and management of the programme, provision of technical oversight and support to projects in different areas of the country, and ensuring a harmonized approach in accordance with IOM standard operational policy and procedures. Ensure that all components of the disaster risk management and peacebuilding projects are managed in a coherent and mutually supportive manner in line with overall humanitarian response planning for PNG.
2. Proactively manage IOM’s Disaster Risk Reduction and Management portfolio, including IOM’s Water, Sanitation and Hygiene (WASH), Protection, Health, Psychosocial, NFIs & Emergency Shelter, Camp Management and Camp Coordination (CCCM), Displacement Tracking Matrix (DTM), Solutions and Mobility Index, GBV, Protection, and Peacebuilding and other ongoing projects.
3. Oversee and coordinate the formulation of country specific policies, strategies pertaining to emergencies, peace, and development across IOM’s operational portfolio, and identify and develop new programmes to address emerging needs in Papua New Guinea. Support IOM’s engagement in relevant forums by providing strategic and operational input, including primary representation of IOM, together with the CoM in Disaster Management Team meetings, and other platforms such as the Inter Cluster Coordination Group (ICCG).
4. Develop, establish, and maintain strong and regular liaison with the project/programme partners, such as governmental authorities (central, provincial, district and local), UN/International organizations, diplomatic missions, local and International Non-Governmental Organizations (NGOs) and any other concerned agencies and working groups, coordinate, advise on and promote new activities and to ensure the implementation of ongoing activities and fund raising for new projects/programmes.
5. Support the CoM with UN common planning and programming processes, including strategic country analysis, Sustainable Development Goals (SDGs) / Agenda 2030, UN Sustainable Development Cooperation Framework (UNSDCF), humanitarian response plans, integrated strategic frameworks, etc.
6. Develop, clarify, and contribute to IOM’s overall mandate and strategy through project development and implementation in PNG, in coordination with the CoM, and relevant units at the Regional Office, Headquarters, and donors and other relevant actors.
7. In collaboration with the Resource Management Unit (RMU), exercise financial oversight responsibility for projects and activities, and support Programme Officers to closely monitor program expenditures and commitments to ensure compliance in line with IOM and donor regulations, policies and obligations as indicated in the funding agreements, project documents, work plans and budgets.
8. Lead and monitor all project progress, prepare regular reports for Headquarters, Regional Office, and donors, and design and prepare communication materials in coordination with the CoM and relevant organizational units. Support all relevant projects and Units with necessary strategic and operational input, including but not limited to Shelter, NFI, CCCM, peacebuilding, protection, GBV, DRR, and WASH.
9. Advise CoM in emergency-related matters, develop and oversee specific courses of action, including staff deployments as well as mobilization of internal funding mechanisms, and support in strategic planning and in identifying priorities for the work of the mission while ensuring that the mission fulfils IOM-wide policies and commitments.
10. Lead the further development and oversight of initiatives focused on social cohesion, community stabilization, and disaster risk reduction.
11. Ensure effective monitoring and evaluation approaches, as well as reporting to maintain accountability in implementation and to develop robust mechanisms to ensure high-quality implementation.
12. Lead external coordination with actors to outline the scope of IOM humanitarian programmes, ensure complementarity with existing approaches, information sharing, 4W reporting and harmonization with existing cluster and working group standards. Support partners to engage with these mechanisms as part of the implementation and reporting associated with their grants.
13. Develop media, communications, and public relations materials for promoting IOM’s image and programmes in coordination with CoM and the ROAP to increase the visibility of IOM operations in the country. Participate in meetings of the Disaster Management Team, as well as other gatherings of the UN Agencies, Programmes and Funds in PNG.
14. Develop and review new project proposals, implementation strategies, and annual plans for Emergency and Disaster Management and Peacebuilding Unit in disaster risk reduction and management, and peacebuilding projects; ensure adequate coordination of inputs from relevant technical experts and proactively seek associated funding support with the relevant ROAP, RTS, and other Project Development counterparts.
15. Represent IOM in strategic planning and interagency discussions as necessary, including the Disaster Management Team and other interagency forums relevant to ensure that IOM contributes to the response planning and participates in key decision-making processes.
16. Assist CoM in identifying new project areas within the area of responsibility and outside of it, particularly based on target groups and beneficiary needs identified through the ongoing projects.
17. Develop and deliver training on disaster risk reduction and management, peacebuilding etc.
18. Oversee the development and maintenance of data collection and analysis mechanisms for IOM PNG ongoing or new projects and share relevant information with partners within the humanitarian community.
19. Support CoM in maintaining an ongoing dialogue with partners, including the Regional Office and headquarters concerning the ongoing operations and emergency responses in PNG. Assist CoM in leading and guiding the mission’s contribution to knowledge-sharing systems, gender policy, monitoring and evaluation, results-based management, and designing key products, including reports and sitreps, for publication and external dissemination.
20. Supervise, in conformity with IOM standards, the planning and implementation of initiatives aimed at promoting IOM and donor visibility. Contribute to building the capacities of IOM programme staffs in the thematic areas through on-the-job mentoring.
21. Undertake field missions to oversee the implementation of IOM project operations and participate in joint missions, including representing the IOM PNG mission to ensure that the mobility dimensions of emergency and IOM PNG positions are adequately reflected in inter-agency efforts.
22. Responsible for managing all operational, financial, and administrative aspects of the Emergency and Disaster Management and Peacebuilding Unit’s projects, including supervision of project staff. Provide supervision, guidance, and direction to all managers and staff in the mission in coordination with CoM.
23. Support and drive coherent localization and partnership approaches within the mission, ensuring best practices, systems, and Standard Operating Procedures (SOPs) relevant to other teams and units are also shared and applied, in agreement with the CoM.
24. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Master’s degree in international relations, Social Sciences, Disaster Management, International relations, Conflict Management, Human Rights/ Law, Information Management, or a related field from an accredited academic institution with seven years of relevant professional experience; or,
• University degree in the above fields with nine years of relevant professional experience.

Experience

• Professional experience in the field of emergency and humanitarian affairs, knowledge on global policies and guidelines related to humanitarian affairs and emergency responses;
• Experience working in implementation and delivery of humanitarian and emergency projects at the field level is a must;
• Project implementation and management experience, including project monitoring and reporting an advantage;
• Demonstrated experience in policy ad strategy development;
• Experience working in complex settings that requires sound judgment, and operational flexibility;
• Previous work experience in the Pacific, in Papua New Guinea, in a similar capacity with humanitarian agencies, in particular the UN, is an advantage; and,
• Recent experience in managing multi-cultural teams to effectively meet programming goals.

Skills

• Good knowledge of the broad range of migration related subject areas dealt with by the Organization and experience in the field of emergency response and humanitarian assistance with the UN, international organizations, and non-governmental organizations;
• Delivers on set objectives in hardship situations;
• Effectively coordinates actions with other implementing partners;
• Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives;
• Works effectively in high-pressure, rapidly changing environments;
• Coordinates actions with emergency response actors and making use of coordination structures;
• Supports adequate levels of information sharing between internal units, cluster partners, IOM and other emergency response actors;
• Establishes and maintains effective relationships with implementing partners;
• Makes correct decisions rapidly based on available information;
• Ability to think both creatively and strategically;
• Good interpersonal communication and presentation skills;
• Proficient in the use of Microsoft Office, particularly SharePoint and Teams and other software used for presentations including Excel, Word, PowerPoint, Publisher, Adobe, etc.; and,
• Ability to supervise interventions and coordinate administrative activities.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) and/or Tok Pisin is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 3

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

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