Organization: UNMISS – United Nations Mission in South Sudan
Location: Juba
Grade: Administrative support – GS-5, General Service – No need for Higher Education – Locally recruited position
Occupational Groups:
Administrative support
Logistics
Transport and Distribution
Supply Chain
Closing Date: 2024-12-21
Org. Setting and Reporting
This position is located in the Movement Control Section of the United Nations Mission in South Sudan (UNMISS), Juba. The incumbent will report to the Movement Control Officer or his designate.
Responsibilities
Within delegated authority, the Movement Control Assistant will be responsible for the following duties: • Receives and registers cargo movement requests for air/ground transportation. • Receives supplies from different sections, arranges for transportation and follows up from delivery to destination. • Coordinates transportation of cargo by air, road and water with Air Operations, Transport Section, and UN Commercial Contractors in a safe, efficient and cost-effective way. • Coordinating cargo inspections with the shipper in order to determine the best mode of transportation be to be used. • Assigning cargo mode of transport either by air, road or water using UNMISS and commercial contractors assets based on the cargo priority, timeline, accessibility and security situation. • Preparing cargo plans and coordinating with concerned offices in ensuring they are executed within the timelines. • Ensures proper and safe storage of inbound and outbound cargo. • Ensures proper packing and marking of cargo items, including dangerous goods. • Informs appropriate consignees on delivery of items. • Provides technical advice and guidance to personnel involved in cargo movements. • Compiles and maintains cargo statistics related to air/ground movements. • Coordinates work of outsources loaders at the airport. • Prepares cargo manifest and ensures its distribution to all concerned parties. • Facilitates embarking/disembarking of passengers at the airport, and loading/unloading of cargo. • Ensures that loading of the aircraft is conducted in accordance with the published daily schedule and cargo manifest. • Checks in passengers against passenger manifest, issues boarding passes and organizes passengers transfer for aircraft boarding. • Performs pre-boarding briefing for passengers and monitors the safety briefing performed by the aircrew. • Facilitates immigration and customs formalities for passengers. • Ensures that passengers’ baggage is weighted, measures, labeled, manifested and loaded into the aircraft. • Ensures the General Release from Liability form (waiver) for non-UN passengers is in place and retained before boarding. • Reports time of take-off and landing of UN aircraft to Air Operations Center. • Receives the Aviation Risk management check list from aircrews and informs Air Operations center of safety concerns if any. • Ensures established procedures are in place and aviation safety regulations are followed. • Provides assistance to VIP passengers, if required. • Carries out duties in Passenger Booking, if required. • Performs the flight monitor duties or other duties as and when required. Important note: The post requires the incumbent to work shifts or alternate schedules which will include weekends and evenings.
Competencies
Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Demonstrates openness in sharing information and keeping people informed.
Education
High School diploma or equivalent is required.
Job – Specific Qualification
Valid driving license is required. Please list the categories as stated on your driving license and attach copy. Valid certification in the use of IATA rules and procedures for the transportation of dangerous goods is required. Please attach copy of a valid Dangerous Goods certificate.
Work Experience
Minimum of five (5) years of progressively responsible experience in movement control, multi-modal transportation, airline operations are required. The minimum year of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher Experience preparing cargo manifests/documentation relating to at least two modes of transportation is required. Knowledge in Electronic Cargo Booking System (e-CBS) is required. Experience driving at the air side/apron is desirable. Experience liaising with local authorities and freight forwarders on cargo related matters is required.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. This post is located in Juba. Please note that anyone selected will be required to report for duty in that location on the agreed date and will also be expected to arrange their own accommodations. There is no UN provided accommodation. If the selected candidate is unable to report to the identified Duty Station, the contract will be considered void. Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.