Post Date: Jul 30, 2024

Closing Date: Aug 05, 2024

Reference: 0688

Number of Vacancies: 1

Salary Range: $1000 – $1700 monthly

Years of Experience: 3 – 7 years

Probation Period: Not Specified

Contract Type: Fixed-term

Contract Duration: 1 year

Contract Extensible: Yes

Minimum Education: Bachelor’s Degree

Gender: Any

About Moore Afghanistan

At Moore, our purpose is to help people thrive – our clients, our people and the communities they live and work in. We’re a global accounting and advisory family of over 30,000 people across more than 260 independent firms and 110 countries, connecting and collaborating to take care of your needs – local, national and international. When you work with Moore firms, you’ll work with people who care deeply about your success and who have the drive and dedication to deliver results for you and your business. You’ll have greater access to senior expertise than with many firms. We’ll be here for you whenever you need us – to help you see through the maze of information, to guide you in your decisions and to make sure you take advantage of every opportunity. To help you thrive in a changing world.

Job Summary

As a trusted, long-term partner of The Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund, GF), UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient (PR) and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Within the HIV, Health and Development Group, Bureau of Programme and Policy Support, Global Policy Network the Global Fund – Health Implementation Support Team (GF/HIST) is a dedicated team providing support to UNDP Country Offices implementing health and development programmes.

In Afghanistan, UNDP is the interim Principal Recipient for the Z Grant three diseases, HIV, TB and malaria and health system strengthening (the ‘Grant’). The country has also accessed additional GF resources for the COVID-19 response (C19RM), which is consolidated with the Grant and is being implemented by UNDP Afghanistan. For effective implementation of the Global Fund resources, UNDP Afghanistan has established a Program Management Unit (PMU), which is responsible for the day-to-day overall programme management, risk management, policy guidance, financial accountability, procurement of goods, including health products and services, strengthening of the national pharmaceutical and laboratory supply chain systems.

Procurement of health and non-health products, and various services represents a significant portion of expenditures of the Global Fund Programs. The warehouse assistant is a key member of the Procurement and Supply Chain Management Unit, which manages and participates in aspects of the PSM cycle: Warehousing, Distribution, Quality Assurance and LMIS management. The warehouse assistant will play an important role in Program implementation providing support to GFP program by providing general oversight and providing day to day management of the warehouse.

Overall Objective of the position:

The key objective of the post will be the achievement of good supply chain practices in the areas of stock management (receipt, storage, distribute and organize of health products). It will also ensure that all GF health commodities are stored in compliance with WHO international standards UNDP Operational policies and procedures are well implemented.

Duties & Responsibilities

Under the overall guidance and supervision of PSM Officer and direct supervision of the Logistic Associate, the warehouse Assistant is responsible for effective management of the warehouse including the day-to-day routine operations, consignment reception, storage, order processing.

Ensures efficient supply chain management, including storage and distribution of commodities procured for the Global Fund Project focusing on the following results:

• Supervision of all floor operations related to receipt, storage and movement of supplies and equipment in the Warehouse and keeps accurate records of all material placed in or routed through the Warehouse.

• Review and validated Monthly and quarterly stock (central and regional stock) and consumption reports and provide feedback to PUM program team and logistics assistant.

• Ensure proper storage of pharmaceuticals and other health products in accordance with WHO Good Storage practice and in compliance with manufacturer’s instructions for storage and handling.

• Prepare bin cards for each single items according to its POs and Projects and the same time preparing and maintaining of stock register books and electronic database.

• Prepare Goods Receipt and Inspection Report according to the UNDP QA/QC policy.

• Organize, conduct, and maintain the inventory control of stock on hand at the warehouse. It is necessary to maintain a high degree of accountability for the items held in the warehouse and responsible for that.

• Ensures that the FEFO principle is followed at CMS during the stock management (packing, repacking, distribution, and arrangement of store).

• Ensures compliance with cold chain requirements for temperature sensitive items at all stages of supply chain (receiving, storage, and distribution).

• Timely distribution of health and non-health commodities, as per the distribution plans received from the programs section.

• Conduct the physical inventory of stocked items on a regular basis to ensure accuracy of records, the location of property and updating the inventory control data base, initiate physical inspection and controls ensure that stock is stored, rotated, and disposed effectively.

• Safeguarding measures to protect inventories from loss and damage as per UNDP corporate regulations.

• Maintain accurate and auditable records and filling (in hard and electronic formats) for inventory control and accountability.

• Assist the Logistics and supply chain associate in the collection of stock data for preparation of reports related to inventory, stock control and warehouse activities.

Job Requirements

Competencies:

Corporate Competencies:

• Demonstrates integrity by modelling the UN’s values and ethical standards.

• Promotes the vision, mission, and strategic goals of UNDP.

• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

• Treats all people fairly without favoritism.

Functional Competencies: 

• Must have experience in the stock management of health products and pharmaceuticals.

• Must have experience in asset management, inventory management and distribution of health products.

• Must have excellent communication skills both verbal and written.

• Seeks and applies knowledge, information, and best practices from within and outside of UNDP.

Management and Leadership:

• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback.

• Actively works towards continuing personal learning and development in one or more practice Areas, acts on learning plan and applies newly acquired skills.

• Builds strong relationship with pharmaceutical staffs in the Regions, Provinces, focusing on impact and result for the PR and responds positively to feedback.

• Consistently approaches work with energy and a positive, constructive attitude.

• Demonstrates strong oral and written communication skills.

• Excellent interpersonal skills and demonstrated ability to interact professionally with different personalities.

• Ability to handle multiple tasks simultaneously, set priorities, and work independently.

Required Skills and Experience:

Academic Qualifications: 

• Bachelor’s degree in pharmacy or public health. Certificate in supply chain management/ warehouse management or the equivalent is an added advantage, with required years of experience

Experience:

• At least five years’ work experience in the of field of warehousing and distribution of the health commodities including the logistics management information system.

• Experience working in/with international donor-funded projects, particularly in Health projects in the field of Warehousing and distribution of health commodities. Working with GF funded organization will an added advantage.

• Demonstrated ability to write and develop sound technical reports.

• Sound knowledge of UNDP/UN policies and processes.

• Proficiency in common computer applications, Word, Excel, etc.

• Experience in helping in similar capacity in Afghanistan context is an added advantage

Language:

• Excellent written and spoken English.

• Afghanistan language (Pushto or Dari) is an asset.

Submission Guideline

Qualified candidates should submit their resume and cover letter through link below:

https://careers.ahg.af//Home/view_job/AtdwVtexzrDX0BAzUOuuKJh7naoV75S2_suqQzfZu94