Organization: WFP – World Food Programme
Location: Ankara
Grade: Level not specified – Level not specified
Occupational Groups:
Operations and Administrations
Project and Programme Management
Closing Date: 2024-12-08

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

1. Maintain a fully functional Secretariat for the OMT:

• Develop a work plan in a consultative manner
• Supporting the work plan execution: coordination of planning process; budget monitoring; operations coordination; reporting; and documentation.
• Regularly update the LTA database and HR roster within the relevant systems;
• Participate in the meetings and support OMT, OMT Working Groups and BOS taskforce Committee as necessary;
• Update the OMT and OMT working groups’ progress and notes of records, briefs in OMT records; and
• Undertake any other activities assigned by the Chair of the OMT.

2. Coordination and support the preparation of the Business Operations Strategy:

• Align all OMT operations with the 2020 Quadrennial Comprehensive Policy Review through implementing the UN reform objectives in operationalize the leaving no behind initiative.
• Ensure that the Efficiency Agenda milestones are achieved ensuring a proper utilization of the UNDG’s enablers including Mutual Recognition, Costing and Pricing and Client Satisfaction.
• Lead the establishment of the location independent common services through the LSSCs;
• Establish, strengthen and solidify the OMT workflow to increase engagement points and synergies amongst UN entities through liaising and supporting the Technical Working Groups;
• Ensure an adequate design and implementation of OMT common services plans including resource mobilization in support of common operations;
• Ensure that large contracts negotiated by the OMT are covered by a Memorandum of Understanding (MOU), and/or Service Level Agreements (SLAs) amongst UN entities and to accelerate the establishment of common Long-Term Agreements (LTAs) between participating entities and the service provider/supplier;
• Liaise with all UN entities to have an efficient management of the common service budgets at the country level, including the development of the annual budget and ensuring agreement is reached on the budget;
• Oversee the Task Forces working on initiatives under the OMT;
• Provide support and advice to other interagency platforms with regards to the provision of operational support system through common services, in particular in the area of programmes (Result Groups);
• Lead the end of cycle review/evaluation of the BOS as a basis for the BOS development for the next cycle. It is recommended to execute this evaluation concurrent with the UNSDCF review. Lead on the conceptualization and annual updates of the BOS by ensuring a unified vision is translated into concrete, measurable activities which increase efficiencies and/or improve quality Provide inputs to the OMT chairs on the performance appraisal of the staff members involved in the OMT and/or any of its Task Forces reflects their role and results to be achieved, as this plays a critical role in terms of incentive and accountability.

3. Support the RCO with day-to-day coordination with counterparts to advance the DaO agenda:

• Coordinate between UN entities, Government and relevant counterparts to promote a One UN approach towards programme and operational coordination;
• Support the RCO with piloting innovative tools that will enhance operational coordination;
• Supports the roll out of existing initiatives that support the DaO agenda;

4. Support OMT and its Working Groups on common services for the designated service line(s):

• Lead on the assessment of the BOS implementation, results and existing common services and identify areas where these services can be improved, and costs reduced;
• Monitor the implementation and progress of work plans, identify constraints/delays and bring to the attention of OMT Chair.
• Maintain the information flow at all classification levels within the OMT and initiate follow-up actions.
• Supported communication efforts in the One UN Knowledge Exchange Network on Yammer platform for OMT by posting up to date information to the different sections when needed.
• Maintained system-wide contacts on the coordination of matters related to day-to-day operations.

5. Perform such other duties as may be assigned. ​

Requirements

Education: Master’s degree in Business Administration, Finance, Management, Accounting, or a related field from an accredited academic institution with at least two years of relevant work experience; or

University degree in the above fields with at least four years of relevant professional experience.

Language: Fluency (level C) in English language and theTurkish.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

•    Capacity to build and maintain partnerships with a number of stakeholders (UN entities, Government entities, other development partners and the private sector)

•  Proven knowledge in common operational services.

•  Fully proficient computer skills and use of relevant software and other applications,

e.g. word processing, spreadsheets, internet, power point and experience in handling of web-based Management Systems.

•  Excellent interpersonal skills, proven networking, team-building, organizational and communication skills.

•  Seeks and applies knowledge, information and best practices inside and outside the UN.

•  Ability and sensitivity to work with a wide cross-section of partners, including Government, I/NGOs and the private sector.

•  A self-starter, able to inspire and influence action and work under pressure, can lead from behind and inspire good teamwork.

•  Consistently approaches work with energy and a positive, constructive attitude.

•  Demonstrates openness to change and ability to manage complexities.

Ability to handle sensitive information with confidentiality.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

How to apply

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