Organization: WFP – World Food Programme
Location: Juba
Grade: Level not specified – Level not specified
Occupational Groups:
Operations and Administrations
Statistics
Communication and Public Information
Information Technology and Computer Science
External Relations, Partnerships and Resource mobilization
Documentation and Information Management
Closing Date: 2024-10-08
DEADLINE FOR APPLICATIONS
8 October 2024-23:59-GMT+02:00 Central Africa Time (Juba)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
Background and Purpose of the Assignment
The core function of OIM, operational and performance reporting (OIM & PR) is to ensure operational information received from Country office Units, field offices and other stakeholders is timely, clear, concise and fit for purpose and adequate reporting of CSP outcomes to demonstrate WFP role and contribution to SDG 2 (Zero Hunger) and 17 (Partnerships for the Goals).
The OIM & PR officer guides and oversees the CO’s contribution to achieving a ‘common operating picture’ of WFP’s operations in South Sudan. The reports officer creates a common operating picture by providing context-specific inputs, using political and humanitarian analysis from various sources to contribute to efficient and inclusive responses, and establishing cross-functional information workstreams. Through corporate and ad-hoc reporting tools, the OIM & PR officer informs WFP partners and donors, showcasing operational achievements and challenges and demonstrating WFP’s capabilities as a primary partner of choice.
The OIM & PR officer also works with HQ OPSCEN and RBN process in developing and publishing information products once cleared by the CO management, RBN and HQ technical units. The OIM & PR officer also coordinates the review and clearance of OIM products with RBN, ensuring that reports from the CO adequately demonstrate CSP outcomes, meet the corporate requirements and are of good quality with the understanding that these reports are WFP’s donor products; used to justify and advocate programmatic excellence while also reflecting operational challenges such as low funding or humanitarian access.
Accountabilities / Responsibilities:
CO OIM, operational & performance reporting
Ensure all CO reports demonstrate CO’s operational performance through daily, weekly and monthly reports. This responsibility will include working with M&E, COMET, programme and other relevant units to set up data readiness structures that will contribute to production of various operational reports in the CO.
Support reporting activities, establish and present a standard operating picture of WFP programme portfolio and associated results that facilitate informed and timely decision-making at all levels throughout the Country Office.
Strengthen reporting structures and processes in South Sudan for effective and timely reporting.
Maintain and update the existing operational information management & performance reporting systems to drive the quality, consistency, standardization of information management and performance reporting.
Prepare various reports, briefing materials, and operational reports for South Sudan to effectively demonstrate CO’s progress, achievements and enhance WFPs accountability to donors.
Collaborate with various South Sudan CO technical teams/activity managers and provide technical guidance on corporate reporting standards and processes.
Maintain a CO reports tracking system/tool/matrix to monitor the status of all corporate South Sudan CO reports and appraise the CO management on the reporting status and other OIM products.
Programme unit OIM
Contribute to the preparation of accurate and timely reports, information products, and presentations on programmed activities that ensure consistency of information presented to stakeholders and enable informed decision making
Draft advocacy documents for internal and external use.
Liaise with internal and external counterparts to ensure effective collaboration and consistency of information, monitor progress, and complement WFP analysis and information.
Establish database repository for programme data and information. Implement initiatives to facilitate information flow from programme units to other units.
Collate, analyze, and disseminate operational information and data to facilitate and maximize the exchange of information and data flow between teams.
Draft a monthly analysis of achieved versus planned figures. Support the capacity building of WFP staff around reporting, information management processes, tools, systems, and analysis.
Any other duties assigned to ensure programme unit remains compliant with WFP policies and procedures.
STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE:
Education: Advanced University degree in Political Science, Economics, Statistics, Information Management or Journalism, Business Management, Social Sciences or other relevant field, or First University degree with additional years of related work experience and/or training/courses.
Experience: Typically three years or more of postgraduate professional experience in a relevant field of work, with a background and interest in international humanitarian development.
Knowledge & Skills: • Specialised knowledge of information management best practices, techniques and processes with some understanding of the basic theoretical background. • Strong written and oral communication skills, including substantive analysis and report writing skills. • Able to supervise and support more junior and/or less experienced members of the team. • Knowledge of, or the ability to quickly assimilate, UN/WFP specific processes and systems. Language: International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (a WFP working language). National Professional: Fluency (level C) in English language and the duty station’s language, if different.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.