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Operations Assistant

Afghanistan

Opportunity Deadline

08/03/2024

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Job Description

1
SFCG-KBL-2024-1
400 - 680 USD
2 Year
Male, Female, Both
Bachelor Degree
Afghanistan

About Search for Common Ground:

Search is an international non-profit organization that promotes the peaceful resolution of conflicts. With headquarters in Washington, DC, and Brussels, Belgium, Search’s mission is to transform how individuals, organizations, and governments deal with conflict away from destructive approaches toward cooperative solutions. With more than 900 staff worldwide, Search implements projects in more than 37 countries across the world. Search designs and implements multifaceted, culturally appropriate, and conflict-sensitive programs using a diverse range of tools, including media and training, to promote dialogue, increase knowledge, and determine a positive shift in behaviors. In mid-2019, Search opened its office in Afghanistan and was registered as an International NGO with the Afghan government.

Job Description:

The Operation Assistant will work closely with the operations team and provide support, ensuring the smooth running of the organization’s activities across Afghanistan.

Essential Duties and Responsibilities:

  • Take an active part in the development and implementation of the operations plan of Search Afghanistan.
  • Act as the liaison between the guards and Security coordinator and convey essential messages in local languages.
  • Check the security equipment and tools and ensure that they are fully operationalized.
  • Ensure all files on security matters are kept up to date.
  • Oversee the upkeep of the office building.
  • Help maintain HR and admin files.
  • Print documents and organize files for submission for donors and the government.
  • Maintain a list of vendors.
  • Get quotations for logistics of goods and services as needed.
  • Make bill payments as instructed.
  • Enter data onto online systems for the operations team (finance, security, logistics, admin, and HR).
  • Scan documents as instructed.
  • Book venues and hotels.
  • Book flight tickets.
  • Arrange suitable refreshments and food for Search’s events.
  • Carry out tasks as assigned by supervisors.

 

Safeguarding: Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills that will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy.

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.

Job Requirements:

Skills & Competencies:

 

Education

  • A Bachelor (BA) degree from a recognized university

 

Experience

  • Two years of experience in a professional setting.
  • Experience of work with international/national NGOs preferred.

 

Skills and Competencies

  • Interest in the peacebuilding, humanitarian, and development fields;
  • Able to work under pressure and keen to learn from others.
  • Excellent written and oral Dari and Pashto communication skills.
  • Able to communicate in English (in written and orally) at a high level.
  • Excellent computer skills including Ms. Office (Word, Excel, and PowerPoint) and Windows.
  • Excellent time management skills.

 

Behavioral Competencies

  • Working with People:  The ability to respect the views and contributions of other team members; shows empathy, listens, supports; consults others and shares information and expertise, builds team spirit, and adapts to the team.
  • Flexibility:  The ability to adapt to changing circumstances and priorities, to tolerate ambiguity, to adapt personal style to different people and situations.
  • Drive for Results and Efficiency:  The ability to set quality standards, monitor and maintain quality of work, and set goals to achieve continuous improvement.
  • Relationship Management:  The ability to manage interactions, to provide service and to support the organization while building an effective internal and external network.
  • SLeadership and Navigation:   The ability to manage and contribute to initiatives and processes within the organization while making progress toward change and continuous improvement.
  • Communication:  The ability to effectively exchange information with others, to effectively deliver critical information, to gather information and communicate with others.
  • Global and Cultural Effectiveness:   The ability to value and consider the perspectives and backgrounds of all parties and be able  to work cross-culturally.
  • Ethical Practice:   The ability to integrate Search vision, mission and core values, integrity and accountability throughout all organizational and business practices.

Commitment to Search Values and Safeguarding Policy:

All Search Employees must adhere to the values: Collaboration- Audacity – Tenacity – Empathy – Results.  In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest, and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth, and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults.

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