Organization: IRC – International Rescue Committee
Location: Gaziantep
Grade: Administrative support – Administrative Services and Support – Generally no need for Higher Education
Occupational Groups:
Operations and Administrations
Administrative support
Banking and Finance
External Relations, Partnerships and Resource mobilization
Public, Private Partnership
Closing Date:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
Job Overview/Summary:
The partnership Finance assistant is a position supporting the Syria Country Program Partnerships finance team. With the overall objective of achieving high quality programming, the main goal of this position is to ensure effective review of partners finance reports and documentation as well as provide support to partners and Partnership finance staff and management. The Partnership Finance assistant will support in the review of partners financial reports, also will provides general administration support to the Partnership Finance team with general filing, photocopying scanning and control of all documentation relating to partner remuneration.
Responsibilities:
Financial Management:
Support on the review of partner financial reports and supporting documentation, providing feedback to partners as necessary and flagging any compliance and financial management issues to IRC management.
Verify completeness and accuracy of all accounting documents at the stage of the data received.
Maintain the bookkeeping and files related to all the sub -award hardcopies and softcopies- Filing all sub award financial records and makes it available for management, internal /external audit and review.
Liaise with partners to ensure completeness, correctness and accuracy of financial reports.
Assist in preparing financial report reconciliations for Program and Finance review and sign off.
Update the Partnership Department tracker on a regular basis
Assist in review and prepare partner cash requests, ensure a tracking system and matching of advance payments and expenses reported.
Provide support in the management and tracking of all partner budgets and financial reporting deliverables, inform Senior Partnerships Finance Officer and the Program Coordinator of any potential issues with spending and financial reporting.
Support in the preparation of internal finance reporting.
Liaise with the Senior Partnerships Finance Officer with regards to any sub-award reconciliation or payment request as necessary.
Ensure compliance with IRC procedures and guidelines.
Together with other Partnerships and Program staff, provide backstopping and problem solving for partners to reach the specific reporting requirements.
Support the Senior Partnerships Finance Officer in the budgeting, realignment and modification of existing sub-awards, as needed, by providing historical financial data.
Assist in the implementation of Finance policies, procedures and systems.
Program Support & Capacity Strengthening:
Provide support in preparation and conduct of financial trainings for partner organizations.
Liaise with partner organizations on regular basis to provide financial and program support in areas of finance.
Other:
Any other duties as assigned by the Sub Awards Senior Partnership Finance Officer
Minimum Qualifications:
Relevant higher national diploma or BA degree or equivalent in Accounting, Finance or related field.
Approximately 2 years of relevant experience of Partnerships, Grants, finance or accounting experience is desirable.
Work experience in Partnership, Audit, Sub Award monitoring, financial management is desirable.
Effective communication skills, both written and verbal. – Ability to prioritize multiple tasks.
Excellent skill with MS. Excel is a must.
Demonstrated Skills and Competencies:
A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.
Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development
Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
Curiosity, a desire to continually learn and develop is a must.
Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.
Language/Travel:
English is desired.
Travel: 20% to field sites as well as attending regional and global workshops and meetings when required.
Key Working Relationships:
Position Reports to:Senior Partnership Finance Officer.
Position directly supervises:None.
Indirect Reporting (If applicable): None
Key Internal Contacts: Partnerships, Health & Protection Program/Partnership team, MEAL, Finance and Grant teams of the Syria country program
Key External Contacts: Partner Finance focal points
Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.
Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.
Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.
IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.
Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.