UNESCO SSD organization mission TBD

UNESCO’s mission is to contribute to the building of a culture of peace, the eradication of poverty, sustainable development and intercultural dialogue through education, the sciences, culture, communication, and information. The UNESCO South Sudan Country Office fundamental areas of support in the Republic of South Sudan aims at addressing national priorities and the implementation of the 2030 Agenda for Sustainable Development 4 and the Education 2030 Framework for Action. The Education Unit in South Sudan is focussing on promoting TVET reforms, strengthening TVET systems, advance youth employment, access to decent work, entrepreneurship, and lifelong learning opportunities; advancing the access, equity, inclusiveness, quality and relevance of education and strengthening the EiE data, by ensuring that the education system becomes more responsive and resilient to the impacts of crisis through improved data for decision-making, strengthened coordination, and the meaningful engagement of local actors.
Among these initiatives is the “South Sudan Support to TVET for Value Chain Development” Project: A tripartite funding and implementation agreement between African Development Bank, Republic of South Sudan and UNESCO aimed to increase access to quality middle-level technical skills training for South Sudan youth to promote their participation in agricultural value chain development and employability. The focus is on improving skills development infrastructure and strengthening TVET coordination, governance, and quality of TVET delivery systems.

Under the overall authority of the Head of Office of UNESCO Office in Juba and the direct supervision of the Administrative Officer, in close collaboration with Chief of Education Unit/Programme Specialist, the incumbent provides dedicated procurement and contracting services to coordinate the procurement, IPA, importation, distribution, and delivery of all required infrastructural needs, equipment, materials and other related goods for the UNESCO Juba Office. The incumbent will ensure best value for money and fairness, integrity and transparency of processes in accordance with Organization’s regulations, rules and procedures as well as international standards and best practices.

The Procurement and Contracting Officer works in close collaboration with the Management, Programme and project teams in the country office, UNESCO Regional and HQs staff and officials to successfully deliver procurement services under the general supervision of the AO with functional guidance from OPS/PRO at HQ, on matters related to the Contracts Committee and procurement and contractual arrangements in general

13. Results/expected outputs:

As an active [UNESCO] team member, efficient, timely, responsive, client-friendly and high-quality support rendered to [UNESCO] and its beneficiaries in the accomplishment of her/his functions, including:
Procurement Planning and Strategy
• Participate in developing and implementing a Procurement Plan and design, maintain and monitor work plans and schedules for ongoing and new procurement requirements and contracts.
• Conduct market research and maintain up-to-date knowledge on suppliers, pricing trends, and procurement best practices relevant to project needs.
Bid Management and Supplier Evaluation
• Prepare and issue invitations to bid, requests for proposals, IPAs, and requests for quotations, ensuring adherence to UNESCO’s procurement and contracting policies.
• Analyze and evaluate bids, proposals, and quotations from suppliers, considering price, quality, delivery schedules, and compliance with procurement guidelines.
• Summarize offers and provide recommendations based on supplier evaluations to ensure the selection of the most suitable vendor.
Negotiation and Contract Management
• Negotiate terms and conditions with suppliers, ensuring favorable outcomes for UNESCO.
• Draft and review contracts for the procurement of goods and services, ensuring clarity and alignment with project requirements and UNESCO’s procurement regulations.
• Oversee/monitor the timely delivery of goods and services, resolving any discrepancies or issues that arise during the procurement process.
Procurement Oversight and Compliance
• Ensure that all procurement activities comply with UNESCO’s procurement rules, regulations, and ethical standards.
• Liaise with UNESCO HQs Procurement Unit (OPS/PRO) on procurement-related matters and submit documentation to the Contracts Committee for approval, as required.
• Maintain accurate and up-to-date procurement records and provide procurement data for audits and evaluations as needed.
Capacity Building and Support
• Contribute to policy, guidance, training and technical assistance to staff in planning, developing and managing contracts (including the identification of requirements, estimation of budgets, appropriate procurement or contracting methods, etc.) with a special focus on high value/high-risk contracts
• Promotion of sustainable procurement by building the procurement capacity of staff and partners
Budget Monitoring and Reporting
• Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB, RFP, EOI, and IPA. Receipt and evaluation of quotations, bids or proposals and applications.
• Track and report on procurement-related budgets, ensuring that expenditures are within approved limits and that funds are used efficiently.
• Provide regular updates to the Head of Field Office and Programme Specialist on procurement activities, progress, and any challenges encountered.
Collaboration with National and International Partners
• Work closely with the national government, international donors, and private sector partners to ensure that procurement activities align with project goals and foster strong partnerships.
• Support resource mobilization efforts by contributing to procurement planning and budgeting in the development of new project proposals.
• Participate in UN coordination mechanism related to procurement and contracting in South Sudan such as OMT and HACT.

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